Acquisitions Department,
Technical Services
Sterling Memorial
Library
Yale University
New Haven, CT
Rank: Librarian 2-3
Schedule: Full time (37.5 hours per week); Standard Work
Week (M-F, 8:30-5:00)
Yale University offers
exciting opportunities for achievement and growth in New Haven,
Connecticut. Conveniently located between Boston and New York, New Haven
is the creative capital of Connecticut with cultural resources that include two
major art museums, a critically-acclaimed repertory theater, state-of-the-art
concert hall, and world-renowned schools of Architecture, Art, Drama, and
Music.
THE UNIVERSITY AND THE
LIBRARY
The Yale University
Library, as one of the world's leading research libraries, collects, organizes,
preserves, and provides access to and services for a rich and unique record of
human thought and creativity. It fosters intellectual growth and is a highly
valued partner in the teaching and research missions of Yale University and
scholarly communities worldwide. A distinctive strength is its rich spectrum of
resources, including more than 12.5 million volumes and information in all
media, ranging from ancient papyri to early printed books to electronic
databases. The Library is engaged in numerous digital initiatives designed to
provide access to a full array of scholarly information. Housed in the Sterling
Memorial Library and sixteen school and departmental libraries, it employs a
dynamic, diverse, and innovative staff of over 500 who have the opportunity to
work with the highest caliber of faculty and students, participate on
committees, and are involved in other areas of staff development. For
additional information on the Yale University Library, please visit the
Library's web site at http://www.library.yale.edu/
.
Within the University
Library, Technical Services departments pursue a course of continual change and
innovation in building integrated, university-wide information access
systems. These systems are designed to provide readers timely access to
new materials in all formats as well as a high-quality bibliographic record of Yale's
extraordinary library collections, which have developed over the last three
centuries. Our collections continue to grow at more than 200,000 volumes
per year, including an increasing number of materials in digital form.
The Library’s serials collection consists of over 90,000 currently received
print titles and over 63,000 titles in electronic format. Yale is a
member of the NERL Consortium and the Program for Cooperative Cataloging (PCC),
contributing to the NACO and BIBCO programs.
Job Summary
Yale University
librarians work in libraries across the Central, West, Medical, and Science
campuses, to build, manage, and provide access to a rich and unique record of
human thought and creativity. They demonstrate flexibility, creativity, and
imagination in their work and adapt to and help shape a continuously evolving
work environment. Yale librarians provide consistently high quality service to
the University, and help meet the needs of the local, national, and
international teaching and research communities.
Departmental Focus
Reporting to the Chief
Acquisitions Librarian and Head of the Acquisitions Department under the
Library’s Technical Services Division, the Collections Procurement Librarian
provides professional, technical, and fiscal expertise in the overall
management of orders and approvals, including management of gifts and
exchanges. Manages the work of the Order Support unit and
supervises (hires, trains, evaluates) staff who perform a variety of activities
related to ordering of materials in all formats. Works collaboratively
and collegially Library-wide with all acquisitions units, selectors,
catalogers, and Information Technology Office to develop best practices to
support the management of orders and approval plans for all formats of library
collections. Keeps abreast of trends in publishing, and pricing practices
and of vendor technologies and software developments as they relate to library
fund accounting, budget analysis, and ordering technologies.
Primary Responsibilities
Manages Order Support
unit
- Hires, trains and evaluates clerical & technical staff in the Order Support Unit within the Acquisitions Department.
- Manages process change and workflow shifts based on organizational and departmental changes.
- Assesses ordering activity throughout the Library. In collaboration with the Chief Acquisitions Librarian, develops best practices, policies and procedures for managing and ensuring accountability for procurement of collections materials.
- Makes recommendations for staffing needs and level of expertise needed for ordering units.
Manages Approval Plans
- Serves as the Library’s point of contact with approval plan vendors. Coordinates with subject specialists (selectors, curators, et al) on development of approval plan profiles. Communicates with selectors and vendors about desired changes to approval plans.
- Ensures that vendors adhere to profiles. Works closely with subject specialists and the Team Leader of the Monograph Support Team to monitor approval plan activity. Identifies reasons for duplication against other plans and orders and make appropriate adjustments to avoid further duplication. Monitors and evaluates all approval rejections.
- Works closely with the Chief Acquisitions Librarian and the Director of Collection Development to develop best practices, policies and procedures related to approval plans and approval plan materials. Works closely with the Acquisitions Technology, Training & Documentation Librarian to document said best practices, policies and procedures.
Manages processing of
Gifts
- Oversees processing for accession of selected gift material and processing for disposition of unwanted gift material. Serves as the Library’s point of contact with Better World Books.
Manages the Exchange
Program
- Develops a system for tracking the Library’s Exchange Program.
- Oversees and monitors Exchange activity.
- May be required to assist in disaster recovery efforts. May be assigned to work at West Campus location in West Haven, CT.
Qualifications
Required:
- Master’s degree from an ALA-accredited program for library and information science and a minimum of two years of professional experience and demonstrated professional accomplishments appropriate to the rank. Appointment to the Librarian III rank requires at least five years of professional experience and demonstrated professional accomplishments appropriate to the rank.
- Experience managing library technical services with an emphasis on acquisitions, particularly management of procurement of collections materials in all formats (print and electronic), and vendor relations. Two or more years of demonstrated supervisory experience, including training and staff development.
- Experience with use of integrated library systems (preferably Voyager). Knowledge of the complex, ever-changing electronic publishing environment and scholarly communications issues.
- Ability to plan, initiate, and implement effective programs, projects, and services. Excellent organizational skills; demonstrated ability to solve problems and manage complex workflows; a high level of numeracy and ability to deal effectively with complex budgets.
- Excellent oral and written communication skills, including public presentations. Excellent interpersonal and team collaboration skills; and the ability to work effectively in a fast-paced, rapidly changing and ambiguous environment. Must be able to work with faculty, staff and students in a culturally diverse environment.
Preferred:
Demonstrated knowledge
of one or more Western European languages. Experience managing
acquisition of materials from non-Western countries. Demonstrated record
of designing projects and bringing them to a conclusion in a timely fashion.
SALARY AND BENEFITS
We invite you to
discover the excitement, diversity, rewards and excellence of a career at Yale
University. One of the country's great workplaces, Yale University offers
exciting opportunities for meaningful accomplishment and true growth. Our
benefits package is among the best anywhere, with a wide variety of insurance
choices, liberal paid time off, fantastic family and educational benefits, a
variety of retirement benefits, extensive recreational facilities, and much
more.
Applications consisting
of a cover letter, resume, and the names and contact information of
three professional references should be sent by creating an account and
applying online at www.yale.edu/jobs for immediate consideration -
the STARS req ID for this position is 16196BR. Please be sure
to reference #16196BR in your cover letter.
BACKGROUND CHECK
REQUIREMENTS
All external candidates
for employment will be subject to pre-employment background screening for this
position, which may include motor vehicle and credit checks based on the
position description and job requirements. All offers are contingent on
successful completion of a background check. Please visitwww.yale.edu/hronline/careers/screening/faqs.html
for additional information on the background check requirements and process.
Yale University is an
affirmative action/equal opportunity employer. Yale values diversity in
its faculty, staff, and students and strongly encourages applications from
women and members of underrepresented minority groups.
