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Available Positions

Sunday, October 31, 2010

F/T - Librarian I - White Plains Public Library

The White Plains Public Library is currently accepting applications for
a Librarian I with responsibilities in public service and community
Please visit
for a complete job description.

E-mail cover letter and resume by November 15, 2010 to

Patricia Thorsen
Assistant Library Director
White Plains Public Library
100 Martine Avenue
White Plains, NY  10601

F/T - Enterprise Information Architect Manager - Philanthropic Institution

Enterprise Information Architect Manager
Our client is a private philanthropic institution that is working with visionaries on the frontlines of social change worldwide.
The Enterprise Information Architect (EIA) Manager oversees and participates in development of content architectures; development of interfaces and specifications for applications to facilitate information access and delivery; and integration of content management strategies with organizational applications and digital content preservation initiatives. The EIA Manager will help take our client’s SharePoint implementation to the next level, providing expertise in the planning and design of SharePoint collections to enhance findability and ensure clarity of content purpose and goals. S/he works closely with content stakeholders and colleagues to identify, define, and solve user-experience-related issues. This includes collaborating on design concepts, gathering and documenting users’ content requirements, and translating requirements into system specifications. S/he partners with software architects and engineers to propose elegant solutions that enrich users’ content management and discovery experiences. The EIA Manager also oversees and participates in resolving search-related issues to ensure efficient information retrieval from internal web sites and internal data repositories. The EIA Manager leads web-related content management projects, particularly ongoing development of our client’s intranet site. S/he understands web projects from the perspectives of content architect, provider, and consumer. S/he is expected to employ research methods including content and task analysis, usability testing, and stakeholder interviews to identify problems and opportunities. The EIA Manager provides staff and project leadership for the EIA unit, which includes: establishing priorities, defining requirements, planning and monitoring unit/project budgets, and managing the performance of a diverse staff.

• 5–7 years’ work experience as an information architect, interaction designer, or user experience designer on large-scale web initiatives.
• Master’s or Bachelor’s degree or combination of equivalent experience in knowledge management, information architecture, human computer interaction, or library and information science or other relevant field; knowledge of information science principles and practices.
• Demonstrated understanding and familiarity with the principles, administration, and mechanics of effective information, document, and web content management—particularly governance and business processes
• Significant experience in managing and coordinating the work of professional staff, as well as strong staff mentoring and development skills
• Demonstrated experience managing complex projects

Preferred Qualifications
• Significant experience in MOSS 2007 site governance and content administration; familiarity with workflows and third-party SharePoint solutions
• Background in user-centered design, usability standards, information design, interaction design, and goal-oriented design
• Comprehensive portfolio of recent work
• Solid understanding of HTML, DHTML, CSS, Flash, AJAX, and related web technologies as well as Visual Basic, Java, and other object-oriented languages; substantial knowledge of XML
• Experience in design and development of digital library architecture and tools
• Understanding of principles of good graphic design
• Experience in enterprise search implementation and search engine optimization
• Hands on, front-end web development experience

is based on experience and on our client’s commitment to internal equity. A generous benefits package is provided.
For further details on this job, to send your resume, or to make a referral:
Job Code – WF-11B  (Resumes and Cover Letters in Word Preferred)
Contact: Sarah Warner  
             212-869-3348      Sarah Warner and Associates LLC

F/T - Records Managment, VP - NYCEDC

Vice President, Records Management


The Vice President of Records is responsible for the overall management of the Records Management Department, including direct management of the staff. The role is also directly responsible for administration of the NYCEDC Records Management Program. The VP works with his/her staff to develop and implement policies and procedures that relate to the Program's various components, including records retention, vital records, active and inactive file management, imaging, and electronic document and records management. Working with the Business Technology Office, MIS, Legal and vendors, the VP of Records manages the continuous development of processes related to the efficient management of the Information Life Cycle. The role manages vendor relations, including contracts and SLA’s, in order to ensure highly efficient and cost-effective Records and Information Management operations in the Corporation.


• Manages people. Determines hiring needs, recruits and selects employees. Delegates and assigns work as appropriate to employees' capabilities and NYCEDC needs.
• Ensures all employees are oriented to their position and provided with appropriate training development and continuing education. Monitors performance, provides coaching and feedback on an ongoing basis.
• Interprets and applies the Corporation's policies and procedures
• Communicates at all levels of the organization
• Manages budget
• Manages projects as they relate to information management
• Implementing and monitoring records destruction, including transmission of destruction order to the Corporation's offsite storage facility, obtaining and preserving the necessary records destruction documentation, and updating FS accordingly
• Provides orientation and training to the Corporation's staff, answering the Records Management Help Desk inquiries
• Performs data analysis and cleanup, especially in regard to legacy data
• Preparing cost-benefit analyses and feasibility studies
• Researching records management issues, including but not limited to records retention and destruction
• Reviewing Destruction Eligibility Reports to ensure compliance with the Corporation's Records Retention Program


• Administering Legal Holds, including identification of records subject to a Legal Hold and maintaining Legal Hold status on these records until notice of a release of Hold is communicated to the Records Management Division
• Planning the efficient use of onsite and offsite storage space in order to minimize storage and retrival costs
• Purchasing supplies and equipment


• Bachelor’s Degree or equivalent
• Minimum 6 years experience in Records Management
• CRM a plus
• MS Office Suite; Sharepoint; Records and Information Management technologies
• Keen attention to detail
• Strong written and oral communication skills
• Strong managerial skills
• Self-motivated
• Moderate to advanced computer literacy, ability to work on several projects at the same time and under pressure
• Ability to work on several projects at the same time and under pressure
• Strong analytical, organization and planning skills
PREFERRED QUALIFICATIONS: Experience with implementation of imaging technologies

About Records Management:
The Records Management Department develops and implements policies and procedures to identify, track, share and maintain NYCEDC's documents, files and drawings. This, in turn, ensures the security of NYCEDC's critical records and enables their safekeeping for disaster protection. We provide easy access to documents and data, in electronic and hard copy format, regarding properties NYCEDC manages and sells on behalf of the City of New York and projects in which NYCEDC is involved.

New York City Economic Development Corporation is the City’s primary vehicle for promoting economic growth in each of the five boroughs. NYCEDC’s mission is to stimulate job growth through expansion and redevelopment programs that encourage investment, generate prosperity and strengthen the City’s competitive position. NYCEDC serves as an advocate to the business community by building relationships with companies that allow them to take advantage of New York City’s many opportunities. Additional information on NYCEDC can be found by visiting

The New York City Economic Development Corporation is an Equal Opportunity Employer. NYCEDC offers excellent benefits, including company-paid 401 (a) pension plan and 403(b) tax-advantaged retirement savings plans, medical, dental and vision benefits, and tuition reimbursement.

To Apply:
You can apply by going online to

Wednesday, October 27, 2010

F/T - Knowledge and Information Specialist - ANA

Company:        ANA (Association of National Advertisers)
Department:    Marketing Knowledge Center
Job Title:         Knowledge and Information Specialist

New York, NY
Full Time

About Us:

The ANA (Association of National Advertisers) leads the marketing community by providing its members with insights, collaboration, and advocacy. ANA’s membership includes 400 companies with 9,000 brands that collectively spend over $250 billion in marketing communications and advertising.

Job Description:

This position will allow a qualified candidate to be at the center of acquiring and creating content generated from our events, research initiatives, and publications. The Knowledge and Information Specialist will assist with content writing, editing and research, and knowledge management within the organization.

Basic Responsibilities:

  • Create approximately 125 detailed write-ups of presentations given at ANA events that summarize the content presented.
  • Travel to approximately 20 ANA events outside of NYC to capture snapshot content.
  • Attend all ANA webinars (virtually) and create approximately 45 write-ups based on the content presented.
  • Review all third-party content that is submitted to the ANA for publication consideration.
  • Seek out new third-party content for publication consideration.
  • Work with internal groups to integrate content into ANA workshops and webinars.
  • Establish an archival process for retiring the ANA’s older web content. Review and edit older pieces of content for grammar, consistency, and relevancy.
  • Work with internal groups to disseminate ANA content via blogs, online video, and social media.


The ideal candidate should have:
  • A master’s degree in library and information science (MLS) or a related master’s degree (such as journalism or communications).
  • 3+ years of work experience in a role requiring information analysis and interpretation.
  • Strong writing skills are a requirement. Good copyediting skills are also a plus.
  • Desire to travel.
  • Experience in social media technologies and online video.
  • Expertise in Microsoft Word, Excel, and PowerPoint.
  • Experience in archival practices for the web is preferred.
  • Ability to manage multiple projects and competing priorities.
  • High level of curiosity about relevant strategic issues and new information sources.
  • Ability to work well in a team environment.
  • High degree of professionalism and integrity
  • High energy and results oriented.

To Apply:
Approximate Start Date: January 3, 2011
To be considered, all applicants must submit a cover letter, resume, and salary range to  

Saturday, October 23, 2010

F/T - Library Manager - NYC Law Firm

Library Manager, Information Center
Our client, a premier NYC top law firm has a great opportunity and is looking to hire a Manager for their Information Center (Library)

• MLS degree required
• 5 plus years of management experience from a large law firm Library or Information center
• Expert experience with Knowledge Management (KM)
• Manage the library staff and oversee the use, and delivery of information and knowledge globally for competitive advantage and strategizing on cost effectiveness
• Train, supervise and lead the staff in a professional, proficient and profitable manner
• Manage, guide and lead the use of print, electronic/web research tools and staff to enhance the firms productivity within the Information Services arena
• Integrate and transform internal/external information into knowledge that is maximally accessible and useful to the Practice Groups, Administrative departments, and offices worldwide
• Must have solid managerial experience including budget preparation and experience with monthly, quarterly and annual reports
• High-energy, customer service focused, ability to juggle many tasks in a professional, pleasant and ethical matter
• Must have expert knowledge with research informational databases such as Lexis, Westlaw, Bloomberg, D&B, Debtwire, Factiva, Hoovers, Mergermarket, Mergermetrics, OneSource, Sharkrepellant, S&P, Thomson OneBanker, Westlaw Business, etc.
• Expertise with print, online, web-based tools and 'expert systems' [artificial intelligence] by Practice Area Specialty, Region and Country
• Establish, implement and manage all aspects of Firm-wide information purchases, including usage and cost recovery. Establish policies for the legal and administrative staff use of such research tools. Budget, reporting and expense review/control. Recovery of database/online costs in excess of $ 5+ million annually.
• Act as the Firm Historian – track significant historical events, client relationships and individuals; maintaining original documentation, photographs and other forms of electronic media
• Provide guidance and advice to other management staff that may have responsibilities over other areas such as document retention, knowledge management, disaster recovery, and competitive intelligence. Exchange information as needed to maximize effectiveness under firm guidelines, policies and procedures
• Represent the firm in a professional matter which includes building reputation, trust and credibility within and outside the firm
• Respond in a timely matter to the constant changes within the legal, business and information industries and capitalize to benefit the firms information center
• Align group to capitalize on business development and client relationship building opportunities
• Identify synergies between diverse, multi-disciplinary groups across Departments, Practice Groups and Offices and work with those groups to drive the firm business, practices, revenue and growth
• Establishing Firm-wide policies and practices that result in favorable rankings by Associates/Partners in annual American Lawyer Surveys and other surveys
• Possess excellent leadership skills and exhibit those qualities for the continuous development of the firm and legal community on local, national and global levels
• Maintain and increase revenue generation activities for the firm
• Choosing the right mix of research content and delivery mechanisms for the Firm's Intranet
• Develop practices and policies to offer a competitive advantage for the firm and possess strategic plans and vision for the future in the Information arena. Stay ahead of the trends and offer insights and directions for those trends in the industry as needed
• Identifying potential strategic partners, determine value, and negotiate favorable pricing for the continuous success of the firm and their Information Center
• Establishing policies, procedures and practices for use/recovery of information services and databases
• Provide leadership, mentor staff, and provide career growth for the Library group
• Possess a positive, nurturing and strategic mentality to drive the firms mission, growth and reputation

Please send resume and salary requirements to Mark Kamien at Kelly Services –

Tuesday, October 19, 2010

F/T (temporary) - Litigation Reference Specialist - NYC Law firm

LEGAL RESEARCHER             Long Term Temp

New York City


Our client, a large international law firm seeks professional Legal Researcher to support the firm’s Litigation practice areas.

.  3-5 years of recent Litigation reference research in a law firm

.  Excellent online database skills required, including:
             Lexis, Westlaw, BNA, CCH, Pacer, Bloomberg etc.

.  Ability to develop research strategies and complete
   assignments using legal databases.

.  Excellent oral and written communication skills a must.

.  MLS a plus.

.  Must be available for long term assignment starting  Nov/Dec.
Send resume in Word to:

Monday, October 18, 2010

F/T - Reference Librarian, Exhibitions Coordinator - New York Botanical Garden

The New York Botanical Garden

Type of Library

Job Description
The New York Botanical Garden, a National Historic Landmark and one of NYC’s premier cultural institutions, seeks a Reference Librarian/Exhibitions Coordinator.
Summary of Responsibilities:
The Reference Librarian & Exhibitions Coordinator will develop, plan, organize and manage most facets of the Library’s ongoing exhibitions program. He/ She will research and respond to reference inquiries in the Library, Special Collections and Archives assisting both staff and public users. He/ She will provide reference and instructional services in use of library resources and services including print and non print resources; perform additional tasks including giving library orientations, show and tell displays and guided tours of library and exhibit gallery; work in a team environment assisting with circulation desk duties; promote awareness of library resources, prepare accurate and timely responses to reference questions and shared reference duty on weekend. He/ She will assist with the planning, curation, and interpretation of library exhibits in the gallery; serve as a liaison with visiting curators, perform research, edit and write label text, promotional materials, monitor incoming and outgoing loans, process loan agreements, and act as registrar; prepare supply orders, interact with contractors, consultants, guest curators and other departments within the organization as needed to coordinate exhibition tasks. The Reference Librarian & Exhibition Coordinator will be responsible for creating and overseeing exhibition policies, while ensuring compliance with the best practice standards and for remaining professionally active and aware of the latest trends in exhibition design and presentation methods.

Salary commensurate with experience.

Excellent benefits including 4 weeks vacation a year, 401k savings and pension plans, paid sick days and holidays, free employee parking on premises and more!
The New York Botanical Garden is an Equal Opportunity Employer.

Required Experience
Qualifications:• MLS from an accredited Library School, degree or certificate in museum studies preferred.
• 5-8 years library experience.
• Knowledge of digital photography, Photoshop, and web design principles.
• Excellent written and verbal communication skills.
• Experience with exhibitions planning.
• Knowledge of at least one foreign language desirable.
• Must be available to work some weekend and evenings.
• Must be detail oriented, well organized and able to manage multiple tasks.

MLS Requirement
MLS from an accredited Library School


Job Type

Salary commensurate with experience.

Reference No.


To Apply:Please e-mail resume, letter of interest and salary requirements to: HR@NYBG.ORG, Attention: Recruiter-RL/EC, L-0111, The New York Botanical Garden, Human Resources, 2900 Southern Boulevard, Bronx, New York 10458.

F/ T - Health and Human Service Librarian - Lehman College

Lehman College
and Human Services Librarian
Instructor or Assistant Professor

Lehman College, the City University of New York’s public senior college in the Bronx, is seeking a Health and Human Services Librarian.  Lehman is noted for its beautiful, historic campus, distinguished by programs in arts and humanities, education, natural and social sciences, as well as a brand new Multimedia Center.  The Leonard Lief Library is a modern, four-story structure with advanced technologies.

Reporting to the Head of Reference, this position serves as liaison to Lehman’s new proposed School encompassing Health Sciences, Nursing, Social Work, and Speech-Language-Hearing Sciences.  The incumbent participates in evaluating and selecting print, electronic and multimedia resources for the Library’s health sciences collections.  Further, this individual provides reference and advanced information literacy instruction at both the undergraduate and graduate levels in these core disciplines

The candidate forges working partnerships with discipline faculty, has a sophisticated understanding of clinical practice, as well as develops tutorials or pathfinders to support the curriculum and student success.  The individual facilitates specialized library support to Master’s level research in health equities, human services, and public policy issues.

• Master’s in Library Science from an ALA-accredited institution
• Second Master’s preferred or recommended in public health, health sciences or clinical professions
• Two-five years experience in health or academic library setting
• Knowledge of research methods and data/statistical analysis, as well as legislative and policy development
Legal research background helpful

Applications will be accepted until position is filled.  Please submit letter, resume, and names and addresses of three references to:

Professor Kenneth Schlesinger, Chair
Search Committee
Leonard Lief Library
Lehman College
250 Bedford Park Boulevard West
Bronx, New York

Lehman College/CUNY is an EEO/AA/ADA/IRCA Employer

F/T - Archivist - Metropolitan Opera

Job Post US-NY-NYC Metropolitan Opera

The Metropolitan Opera is looking for an Archivist with
responsibilities which include managing the existing Archives database
as well as implementing improvements; cataloging materials for
storage; and preparing and installing displays/exhibitions throughout
the Met.

*Manages the MetOpera Database. Ensures integrity and accuracy of data
and system, working with the I.S. Department to troubleshoot problems.
Develops and installs improvements to the system.
*Prepares and installs displays and exhibits throughout the opera house.
*Maintains the historic costume collection including the handling,
storage, and display of costumes dating from the 1890s to the present.
*Arranges and handles preservation of archival materials including
documents, photographs, and costumes.
*Answers inquiries from within and outside the opera house through
various research methods.
*Assists researchers and media/press by supplying information on past
performers, opera, etc.
*Assists Director of Archives with special projects and activities.

Additional Qualifications:

*BA with a MLS in Library Science preferable.
*Archival/Museum experience.
*Knowledge of opera and Met history preferred.
*Excellent computer and strong organization skills required.
*Well versed in MS Office applications.
*Comfortable working in a database environment.
*Ability to lift heavy materials and retrieve items from high shelves.

How to Apply:

Please send resume with cover to:

or fax to
(212) 870-7405

original post:

P/T - Digital Imaging Specialist - Brooklyn Museum

Position            Digital Imaging Specialist (part-time)

Department     Digital Collections and Services
Bachelor’s degree. Highly computer literate, including Microsoft Excel and Access skills, and experience working with a complex database such as a collections or digital image management system. Experience scanning and working with digital images. PhotoShop skills. Accurate, detail oriented, organized, interested in learning new skills. Works well as a member of a team.
Physical Requirements    
Sit, stand, and bend as may be required for normal office functions; good visual acuity.
Under the direction of the Head of Digital Collections and Services and in collaboration with other members of the Scan Lab staff, scan analog materials; import images, create and enter metadata, and perform quality control on images in Luna DAMS. Undertake image management projects.

Assist staff with acquiring and managing images for Museum exhibition, publication, and public relations purposes; scan and process materials as necessary. Assist with special projects, training, camera bank, imaging workflow, and departmental administration as needed.
Starting date            immediate
Work schedule       13 hours/week, Monday-Friday, 9AM-5PM

To apply: Candidate should submit resume and a letter outlining her/his particular suitability to the position by email to Brooklyn Museum is an Equal Opportunity Employer.  Applicants for positions are considered without regard to race, creed, color, country of origin, sex, age, citizenship, disability or sexual orientation. Candidates of color are strongly encouraged to apply. The Immigration and Control Act (1986) requires that all hires be in conformity with the law.

Wednesday, October 13, 2010

F/T - Content Manager/Knowledge Management - NYC


Our client, an international professional firm, is seeking an experienced information professional for capturing relevant Intellectual Capital for Client projects, key client deliverables and tools for managing the firm’s systems and processes that support firm wide Knowledge sharing. This position that reports to the Head of Knowledge.

. Contribute to the development and implementation of firm wide KM process.
. Capture Intellectual capital for client projects.
. Act as liaison with firms Groups to share knowledge
. Write up case studies. Research (benchmarking, & best practices) for clients.
. Solicit and interpret news, reports, studies, etc. as requested.
. Ensure ongoing maintenance of Taxonomy
. Produce metric/ usage reports.
. Manage communication and internal marketing.
. Stay current with KM best practices, solicit feedback for upgrades.
. Train end uses


MLS preferred or BA in Business Management, Psychology or related field.
4 years experience in Knowledge Management / Content Management.
Strong research experience.
Knowledge of Sharepoint a plus, but not required.
Excellent written communication skills
Strong analytical and project management skills.
Strong Microsoft office skills including Excel.

If you have submitted your resume in the past 6 months, it is not necessary to resumit your resume again.

New applicants can send a resume and one page business writing sample, in Word, to:

Monday, October 11, 2010

F/T - Emerging Technologies Coordinator - Columbia University

Emerging Technologies Coordinator

The Columbia University Libraries invites nominations and applications for the position of Emerging Technologies Coordinator within the Science & Engineering Libraries division.  The Emerging Technologies Coordinator will play a key role in planning and assessing information services supporting the research, teaching, and learning needs of the Columbia science community.  The position will provide proactive, effective technology and research support to students and faculty within the new Digital Science Center (DSC), located within the new integrated Science Library, scheduled to open in January 2011. 

Reporting to the Director, Science & Engineering Libraries, the Emerging Technologies Coordinator will identify, implement, and assess technologies for the division, including those supporting data gathering and management, visualization, competitive analysis, and other technologies emerging as critical to science and engineering research and teaching. The Emerging Technologies Coordinator will provide training for students, faculty, and staff on technologies supported by the DSC, including group instruction and in-person consultations tailored to individual needs.   Working closely with the Library Information Technology Office, the position will coordinate the planning and maintenance of equipment and software for the DSC, as well as lead the planning, promotion, and assessment of outreach to faculty and students related to electronic resources and bibliographic management tools.  In addition, the position will participate in library-wide service programming, including planning for next generation information discovery and management tools, virtual reference services, and other committees and task forces as appropriate.

The new Science Library will consolidate collections and service support for faculty and students in Astronomy, the Biological Sciences, Chemistry, Physics, and Psychology.  The DSC, within the new library, will support the emerging research, teaching, and learning needs in the science disciplines at Columbia by integrating state-of-the-art technologies and professional, discipline-specific research consulting and support.  The DSC will include ~50 high-end workstations with large, high-resolution displays, advanced peripherals, and discipline-specific and course-related software in both individual and collaborative configurations.  An evolving suite of mathematical analysis, visualization, statistical, spatial data/GIS, scientific and editing software packages will meet a wide variety of undergraduate and graduate student needs.  The DSC will also include group study spaces in various configurations, as well as two multipurpose group consultation and presentation practice rooms, enabling both collaborative research and the direct interaction of students, subject-specialist librarians, and technology support staff.

Required Qualifications:
An accredited MLS or an advanced degree in a relevant subject area or an equivalent combination of education and experience; an awareness of the issues involved in developing sustainable support for research and teaching in the sciences and/or engineering; experience providing service in a technology-rich environment; an aptitude for teaching and developing instructional content and documentation; knowledge of Windows and Macintosh operating systems; experience in managing complex projects and demonstrated ability to work collaboratively and independently; demonstrated initiative and flexibility and the ability to work in a collaborative environment; and experience in webpage creation, including ability to write effectively for the web.

Preferred Qualifications:
An academic background in a science or engineering-related discipline; experience in instructional design; experience in identifying and evaluating software applications; knowledge of statistical, spatial data, visualization, and/or bibliographic management applications.

Knowledge of one or more of the following: AutoCAD, ChemDraw, LaTeX, Mathematica, Matlab, R, SAS, SPSS, Stata.
One of the world's leading research universities, Columbia provides outstanding opportunities to work and grow in a unique intellectual community. Set in the Morningside Heights academic village, Columbia also presents the unmatched dynamism, diversity and cultural richness of New York City. The University Libraries, grounded in collections of remarkable depth and breadth, are also building extensive electronic resources and services. The Libraries at Columbia are committed to collegiality, professionalism, innovation and leadership.

We offer a salary commensurate with qualifications and experience and excellent benefits including 100%
Columbia tuition exemption for self and family and assistance with University housing. Columbia will also pay 50% tuition for your dependent child who is a candidate for an undergraduate degree at another accredited college or university.  

Priority consideration will be given to applications submitted by November 8, 2010.

This position will be available beginning January 1, 2011.

To submit an application, please visit:

F/T - Digital Images Manager - NYC

Digital Images Manager – New York City

Our New York Client seeks an experienced specialist with skills to manage a digital image database of photographs for newly created position. This is an in-house customized system that is rapidly expanding both in content and usage.

The ideal candidate will have a strong combination of educational qualifications, demonstrated experience, competencies and knowledge in the following areas:


Technical Requirements:
- Must have understanding of metadata and taxonomy constructs as related to controlled vocabularies within a digital asset management system.
- Must have knowledge of database content management principles.
-High-level computer skills and the incentive to keep pace with innovation.
-At least four years progressively responsible experience with the concepts used to organize and retrieve digital visual resource information.
-Familiarity with current digital library technologies, benchmarks, and best practices.

Other Essential Skills:
-Demonstrated aptitude to plan, coordinate, and implement effective programs, projects, and services.
-Excellent verbal and written communication skills, including presentation and training skills.
-Organizational skills with the ability to handle complex analytical and detailed work with accuracy and precision.
-Interest in proactively assisting colleagues with numerous varied research queries for images.
-Able to work both independently or collaboratively in a multifaceted and fast paced context.

Education Requirements:
-Master’s degree in Library/Information Science.
-Bachelor of Arts degree in art or architectural history, or closely related discipline.

Contact Information
Job Code – MW–2 (Resumes & Cover Letters in Word Preferred)
For further details on this job, to send your resume and cover, or make a referral contact:
Sarah Warner Sarah L Warner & Associates, LLC Strategic Recruiting
Phone: 212/869-3348

F/T - Digital Archivist - Rare Book Manuscript Library/Columbia University



The Columbia University Rare Book & Manuscript Library (RBML) seeks a skilled and accomplished electronic records archivist to help design and implement a curatorial and archival program for born-digital materials. While this position is in the RBML, it will work with all of Columbia’s special collections units in developing and coordinating a robust and consistent archival program for born digital materials.

Reporting to the Curator of Manuscripts and University Archivist, the Digital Archivist is responsible for identifying and managing born digital content in RBML collections.

Characteristic duties and responsibilities include:

  • Develops and maintains file plans, retention schedules, procedure manuals and guides to support the effective collection and management of born digital content;

  • Takes the lead in helping develop policies and technical standards for digital content creators, both within Columbia and within the professional archival community; 

  • Works with the University Archivist to survey campus departments, offices, and website for University digital assets of enduring legal, administrative, and historical value;

  • Collaborates with the staff of the Libraries Digital Programs Division on the design and functional requirements for an electronic archives management and preservation system;

  • Serves as the resource person for Columbia’s special collections on evolving standards and best practices for born digital content management and administration;

  • Keeps statistics and prepares regular reports on manuscript and archival processing; supports and participates in RBML reference and public service.  Participates in unit-wide planning and committee activities;


  • Demonstrated knowledge of digital archival and record management theory and practice. Minimum 2 years experience in the acquisition, management, and curation of born digital assets (or equivalent combination of education and experience);

  • Demonstrated familiarity with data structure standards relevant to the archival control of digital collection materials (EAD, Dublin Core, MODS);

  • Working knowledge of XML and digital content creation/transformation tools;

  • Knowledge of DACS archival descriptive standard; 

  • Basic familiarity with automated library information management systems, such as Voyager, and other online union catalogs such as WorldCat;

  • Demonstrated ability to communicate effectively, both orally and in writing;

  • Demonstrated ability to work independently as well as collaboratively in a production-oriented, rapidly changing environment; and ability to meet project goals and deadlines.


One of the world's leading research universities, Columbia provides outstanding opportunities to work and grow in a unique intellectual community. Set in the Morningside Heights academic village, Columbia also presents the unmatched dynamism, diversity and cultural richness of New York City. The University Libraries, grounded in collections of remarkable depth and breadth, are also building extensive electronic resources and services. The Libraries at Columbia are committed to collegiality, professionalism, innovation and leadership.

The salary for this PCI position is dependent on experience. We offer excellent benefits including tuition exemption for self and family and assistance with University housing.  We offer excellent benefits including 100% Columbia tuition exemption for self and family and assistance with University housing. Columbia will also pay 50% tuition for your dependent child who is a candidate for an undergraduate degree at another accredited college or university.

To submit an application, please visit