Click on a job that interests you, then scroll down to read the description.

Available Positions

Friday, May 30, 2014

Entry Level Project Researcher, Spartan Search Group (NJ)

Entry Level Project Researcher, Spartan Search Group – NJ

SPARTAN SEARCH GROUP – is the premier placement firm for the life sciences. With offices in Morristown, NJ and a primary focus on the Northeastern USA, we work with all Life Sciences companies large and small and are in constant contact with the top-tier, game-changing engineers in our industry.
Our office is currently seeking an Internet Researcher who can support our recruiters by organizing, maintaining, and continuing to build an extensive client and candidate database. This position will require a computer-savvy person capable of sourcing information on the internet and entering it into our office database in an organized manner.

Work with office recruiters to create and modify daily planning
Continuous internet research on new candidates and client companies
Organized data entry of any newly sourced information
Verify and validate incorrect database records
Maintain online postings and other internet presence on social networking sites

Bachelors degree is a requirement for consideration
Organizational acumen is paramount
Adaptability is important, as daily plans are apt to change at any time
Technological savvy, specifically regarding computer applications and internet usage
Previous data entry or database management experience is a plus but not a requirement
This is a great opportunity for a recent college graduate to come in and learn key support skills within an adaptable, agile small business setting. We offer a positive, pro-learning environment in which a high-energy, outgoing young professional will thrive and build upon their experience.
Our offices are located in Morristown, NJ – Local candidates only, please.

Temp Analyst, AMC Networks (NY)

Temp Analyst – Adv Platform, AMC Networks – NY

AMC Networks is seeking analyst. This hands-on role supports the Digital Supply Chain initiatives for AMC, IFC, SUNDANCE, WE tv, AMC Global Networks and their associated products. The Analyst, in Media Management team will coordinate the metadata and non-video assets for the syndication of Advanced Platform content to all affiliates across all distribution methods including Digital Set Top Box (DSTB) On Demand, TV Everywhere (TVE), Mobile, EST (Electronic Sell Through), Broadband and other IP platforms and affiliates.
  1.      Review incoming schedules and prepare metadata as per industry and specific affiliate and platform specifications.
  2. Ingest all metadata and schedule information into department’s Asset Management System.
  3.   QC all content deliverables prior to delivery and in live status mode utilizing all available means (SlingBox, etc).
  4.  Assist in the implementation of the Metadata Schedule Team’s responsibility in disseminating reports, data and other information internally as needed.
  5. Assist Metadata Schedule Team’s efforts in supporting Affiliate and Business Unit Marketing groups in Advanced Platform related promotions and initiatives.
  6.  Participates in special projects and performs other duties as assigned.

  • ·         Bachelor’s Degree in a related field to media or communication. Masters of Library Science or Information Science is a plus.
  • ·         Minimum 1 year relevant experience in Information Management or related Advanced Platform programming and distribution management.
  • ·         Understanding of Data and Information management.
  • ·         Experience with asset management and data storage.
  • ·         Exceptional organizational and time management skills.
  • ·         Client-services experience.
  • ·         Strong written and communication skills.
  • ·         Ability to multi-task in a fast paced environment.
  • ·         Working knowledge of Microsoft Office and a basic understanding of XML & Excel generation.
  • ·         Competent and proficient understanding of platforms such as Hulu, Netflix, iTunes and Amazon.
  • ·         Second language is a plus.


35 hours per week
M: 11-7
Tu:  10-6
W-F: 9-5

F/T - HBO Metadata Specialist, Time Warner (NY)

HBO Metadata Specialist, Time Warner – NY

Time Warner is seeking HBO Metadata Specialist to perform large-scale catalog projects: asset metadata mining and migration, standardization, and quality initiatives, etc.

• New comer will assist with the construction of improved cataloging standards
• He/she will verify best practices are followed for digital deliveries; maintains shared libraries for digital storage and relevant databases, documents, and manifests
• Implements the strategic HBO Archives asset management lifecycle roadmap in support of long-term preservation and storage initiativesPRIMARY RESPONSIBILITIES
• Contributes as a member of functional teams to develop standardized archival processes for the organization, indexing, storage and retrieval of digital and physical assets
• Ensures accurate control and timely reporting of inventory of digital and physical video, audio, document and data assets
• Creates detailed descriptions of digital and physical video, audio, documents and data assets
• Enters information and metadata into a digital asset database for accurate retrieval and asset management
• Assists users in researching and locating desired assets
• Recommends modifications and improvements to digital assets database structure and categories; implements approved changes
• Responsible for accurate workflow documentation, data analysis, and ongoing data verification activities; familiarity with data modeling
• Implements controlled vocabularies and title registries in the archive; suggests and vets new vocabulary additions
• Regularly uses digital tools to process legacy data and undertake long-term data normalization projects under the direction of archive managers; may suggest new tools to improve workflow processes.
• Conducts research utilizing internal and external data sets, including historical or obsolete legacy data sets, thereby ensuring accurate, complete and timely reporting of the archive’s digital and physical inventory of moving image, sound, document and data assets
• Catalogs archive assets in databases inclusive of data migration processes and/or original cataloging following archive standards and best practices


• Advanced asset metadata administration, cataloging skills and archive collection management administration
• 2+ working in an entertainment or related archive environment
• Ability to work in a DAM/MAM and traditional studio archive hybrid environment, proven creativity & innovation skills, understanding of current entertainment technology, proven ability to apply modern library and information theory to practice (implement concepts in real-world situations)
• Exhibit a high level of integrity; attention to detail; critical thinking skills; ability to work independently
• Strong familiarity with copyright law and copyright research as related to media asset management processes
• Master of Library and Information Science (MLIS) or closely related field is highly preferred

(Contract) Cataloguer, The Jewish Museum (NY)

Cataloguer, The Jewish Museum – NY

As part of a potential large-scale digitization project, the Jewish Museum is seeking a Cataloguer for a one-year position with the possibility of renewal. Under the supervision of the Collections Manager, the Cataloguer is responsible for cataloguing objects in the Permanent Collection including works of fine and decorative arts, ceremonial Judaica, archaeological artifacts, and new media. The position requires demonstrated ability to catalogue objects and conduct art-historical research, resolute concentration, careful handling of art objects, attention to detail, and accuracy in data entry and proof-reading.

• Catalogue objects in the Permanent Collection— examine works that have been accessioned by the Collections Manager; precisely measure objects; identify parts and accessories; recognize materials; write accurate condition reports; and locate and note signature, inscriptions, markings, and labels.
• In consultation with Curators and Collections Manager, research museum records and other primary and secondary sources to establish accurate acquisition information, artist/maker’s biography, object date and titles, ex-collections/provenance, published references, and exhibition history.
• Correspond with artists/makers, donors, dealers, vendors, auction houses, and galleries to ascertain or verify information about the object.
• Create and update files and documentation for all objects in the collection including archival object files, conservation reports, and historic records.
• Maintain digital records for all objects in TMS by adding cataloguing information and new research, tracking locations, updating exhibition history, etc.
• Work to identify problematic object records and help resolve numbering discrepancies.
• Help Collections Manager prepare or proof-read label copy for exhibitions, publications, website, education, development and other purposes, as needed.
• As part of the Collections Management team, work on other projects as necessary such caring for objects in storage, paint or sew numbers on objects, facilitating scholar visits, helping during photo shoots, participating in inventories of the collection as needed, etc.
Job Qualifications:
• Master’s Degree in Art History, Museum Studies, or equivalent
• Demonstrated ability to catalogue objects and conduct art-historical research
• Strong research skills and familiarity with metadata and cataloguing standards
• Strong computer skills including working knowledge of TMS
• Art handling experience and preventive conservation knowledge required
• Knowledge of foreign language(s) helpful

Application Instructions
Send Resume with Cover Letter To:
Director of Human Resources
The Jewish Museum
1109 Fifth Avenue
New York, NY 10128
Fax: 212-423-3232, Email:
The Jewish Museum is an Equal Opportunity Employer

(Contract) Information Professional, Pharmintell (NJ)

Information Professional, Pharmintell – NJ

Pharmintell Consulting seeks an Information Professional for an open-ended contract position with a client who is based near Princeton, NJ.

Contract position (open-ended) in a small, very fast-paced global information services group serving a health care R&D group needs a self-directed and tech-savvy problem-solver to closely interact with customers on an individual and group basis to:

1.) Assist in the organization’s business and scientific intelligence program and related newsletters
2.) Conduct online literature searching and alerts related to consumer health products, drugs, medical engineering, and patent information,
3.) Maintain the info center’s subscriptions web site and other technical applications
4.) Coordinate a training program.

Essential Job Functions
• Use Ovid and other sources to respond to research queries for patent, medical, and product information
• Maintain and improve system deliverables like portal content and newsletters
• Assist in the management of online content for the virtual library
• Coordinate a formal training program to promote library services and resources to customers

Requirements / Qualifications
• MLS/MLIS from an ALA accredited institution
• 3-5 years of experience in a corporate, pharmaceutical, or healthcare products information center, with a science background
• Experience conducting patent and medical literature searches and alerts utilizing online external resources, especially OvidSP but also including STN, Derwent, MicroPatent and SciFinder.
• Ability to understand information services technical issues as they relate to department staff and customers; liaise with Information Technology group and suppliers
• Experience in designing and maintaining SharePoint web sites (in addition to Team Sites)
• Experience in InfoDesk’s InfoWatch/InfoViewer a plus.
• Proficiency with MS Office suite a must (Excel, Word, PowerPoint, Outlook Calendar)
• Competitive intelligence experience a plus
• Excellent time management skills; proven experience in multi-tasking in a fast-paced environment and adapting quickly to change; good organizational skills; ability to multi-task, manage change, prioritize, and meet client expectations
• Excellent written and verbal communication skills, including presentation skills
• Ability to prioritize daily work, ongoing project objectives, and be self-directed and take initiative

If interested, please submit resume to:

Librarian, US Court of Appeals (NY)

United States Court of Appeals for the Second Circuit
Vacancy Announcement

Reference# FY14-12

Position Title: Librarian

Location: U.S. Court of Appeals Library for the Second Circuit
40 Centre St. - Foley Square 

New York, New York 10007

Salary Range: CL-27 ($65, 377 - $85, 025) 
CL 28 ($62,667 - $101,901) 
(Depending on experience, current salary and qualifications)

Promotion Potential to CL28 for the successful candidate hired at CL27
Closing: Open Until Filled
Position Overview: The U.S. Courts Library seeks a proactive Librarian with a team mind-set to support the mission of the law library. The successful candidate will become a member of a circuit-wide team of librarians who offer high quality research services to the federal judges, judiciary staff and other library users. 

Responsibilities include:
coordinates and conducts substantive reference and research services utilizing print and electronic resources in legal, business, and other disciplines; provides instructional support to individuals and various user groups; coordinates and performs regular outreach to the judiciary by developing and providing educational training programs and materials; performs administrative duties, as assigned. Maintains a positive customer service attitude at all times. Will travel periodically to different courts within the Second Circuit and other locations, as required. The position reports to Head of Research and Training

Requirements: MLS, MLIS, MIS or equivalent degree from an ALA accredited school; JD preferred. Minimum three to five years experience providing legal reference, research, educational outreach, and promotion of library services in a law library setting; experience in web page design and maintenance. Demonstrated proficiency with standard legal and business print and online research services and basic PC office applications is required. The ideal candidate will have supervisory experience, strong interpersonal and project management skills, a strong service orientation, and the ability to work alone and as part of a team. Experience teaching the use of the internet and legal research online resources desirable. Background in OCLC and Sirsi Unicorn Integrated Library System a plus.

Submit cover letter and resume to:

United States Court of Appeals, Second Circuit
40 Foley Square, Room 1400
New York, NY 10007 

or e-mail to
Attn.: Human Resources, Reference # FY14-12



F/T - Public Svcs Librarian, Verona Library (NJ)

Public Services Librarian, Verona Public Library – NJ

Verona Public Library is seeking a full-time Public Services Librarian who will bring enthusiasm and good cheer to a job that will entail:

  • patron assistance in the Children’s and Adult Reference Departments
  • assistance with children’s programming.
  • implement technology programming
  • trouble-shoot computer problems
  • occasional assistance at the circulation desk
  • excellent searching skills for reference and readers advisory transactions
  • expertise with current computer technology
  • familiarity with social media
  • excellent communication skills
  • Masters degree in Library Science from an ALA accredited college
  • Weekends and evening hours mandatory.
Salary meets NJLA minimum.  Generous benefits package.

Civil Service (Librarian 1) non-competitive position.

Please send resume and two letters of reference to

Cheryl Ashley, Library Director –
Verona Public Library
17 Gould St.
Verona NJ 07044

Deadline – June 16, 2014


Monday, May 26, 2014

Reference and Circulation Librarian, SUNY Old Westbury

Reference and Circulation Librarian (Senior Assistant Librarian)

Hiring department: 

Campus Library

Description of duties: 

The Reference and Circulation Librarian is responsible for the circulation and maintenance of physical collections and for course reserves, both physical and electronic. This librarian will supervise clerical and student employees, and reports to the Library Director. This librarian provides reference services in-person and online; reviews policies and makes recommendations to the director; keeps current with relevant technologies and methods and makes recommendations; prepares quantitative and qualitative reports monthly and as requested; ensures that reserves are copyright compliant; produces web-based research guides, etc.; participates in resource development; engages in college service; and maintains professional development through continuing education and professional organizations. Other duties may be assigned, and some evening and weekend work may be required. The successful candidate will be cooperative and confident, customer-centered, and eager to engage with the changing services and methods of libraries.  


MINIMUM QUALIFICATIONS: ALA-accredited MLS/MLIS degree. Ability to take initiative, prioritize, meet deadlines, and manage change. Strong analytical and organizational skills. Strong customer service, interpersonal and communication skills. Facility with Excel, PowerPoint and LibGuides (or comparable tools). Ability and enthusiasm for reference service in-person and online. Demonstrable knowledge of emerging technology for lending and maintaining physical collections. Physical ability to move about the building and to handle the tools of the trade. The successful candidate must be authorized to work in the United States.
PREFERRED QUALIFICATIONS: Supervisory experience. Experience with electronic reserves. Experience with copyright compliance. Experience managing automated circulation systems. Reference experience. College/university library experience.

To apply: 

Send letter of interest, resume, names, addresses, and telephone numbers of three references to: SUNY College at Old Westbury, Search Committee: RLIB-W, Office of Human Resources, P.O. Box 210, Old Westbury, NY 11568; or e-mail application materials as attachments in pdf format (only if application to include attachments total less than 15 pages) 



  Application deadline: 

June 20, 2014

Friday, May 23, 2014

Digital Science Librarian, Columbia U (NY)

Digital Science Librarian, Science & Engineering Libraries, Columbia University – NY

The Columbia University Libraries seeks an innovative, forward-thinking, technologically savvy professional to lead library support for e-Science, data science, computational methods in research, and research workflows for the science and engineering disciplines. The Digital Science Librarian will identify, develop, and provide targeted, point-of-need information and data support services to scientists and engineers. The successful applicant will be a creative, self-motivated problem-solver familiar with both the research laboratory setting and computational methods for scientific research.Reporting to the Emerging Technologies Coordinator, Science and Engineering Libraries, the Digital Science Librarian will provide direct service to faculty and students, including instruction and outreach, research consultations, and virtual reference. The position will select, evaluate, and promote information and data resources related to science and engineering research and will engage scientists and engineers on issues surrounding research data and publication in collaboration with colleagues from across the organization, including the Center for Digital Research and Scholarship. The position will also participate on Libraries-wide task forces and working groups, and will represent the organization at appropriate regional and national forums.
    Required qualifications include:
  • Advanced degree (Masters or Ph.D.) in a science or engineering field OR a MLS/MLIS focused on e-Science OR equivalent combination of education and experience.
  • Demonstrated understanding of the work of laboratory scientists, of the scientific research process, and of the impact of e-Science methodologies upon scientific research.
  • Demonstrated creativity and flexibility, with particular emphasis upon the ability to conceptualize and conceive new solutions to researchers’ information and data problems.
  • Demonstrated ability to effectively build partnerships and promote the benefits of change in an academic culture.
  • Demonstrated ability to work collegially, collaboratively, and independently with diverse groups, within and across a complex organization, and in a rapidly changing team environment.
  • Excellent communication skills, including the ability to actively listen, understand, and articulate the needs of users.
  • Excellent presentation skills.
    Preferred qualifications include:
  • Experience with computer programming or software development.
  • Experience managing complex projects.
  • Undergraduate degree in computer science, data science, or a related field.
  • Experience with GIS, numeric data analysis, or data science.
  • Web design experience.
Additional Salary Information: commensurate with experience

To apply:


Information Assistant, Linklaters (NY)

Information Assistant, Linklaters – NY

Information is one of Linklaters’ key assets and, as such, needs to be developed and exploited in order to generate further value for the firm. The library and information staff are key to ensuring that this value is realised through the effective collection, collation and exploitation of both internal knowhow and external materials in different formats. The firm is keen to professionalise the information and research function globally, and realise the benefits that closer collaboration will bring to the firm and its clients.
To ensure the efficient and effective provision of information and research services to the Practice and Business Services, as part of Linklaters’ global information team

Key responsibilities and challenges
  • Keep abreast of current developments in practice / sector / jurisdiction to inform users.
  • Manage joiner / leaver processes in relation to provision of information materials and services.
  • Ensure complete records are maintained for resources purchased and received using the library management system.
  • Ensure all invoices are received, recorded and settled promptly against the relevant cost centre code.
  • Catalogue all relevant materials for the information unit on the Library Management System.
  • Develop and manage thesauri (in line with practice methodology) to ensure accurate and comprehensive subject retrieval.
  • Monitor inputting of items for Knowhow Index to agreed standards, to facilitate retrieval.
  • Monitor inputting of items for Dealfinder and assist with fact-checking and information gathering.
  • Advise Procurement team on distribution lists for subscription materials and access details for online publications.
  • Ensure all teams have access to hard copy materials in the appropriate locations to enable them to deliver services.
  • Weed and archive collection materials as required
  • Manage check-in and dispatch of new materials including serials / loose-leaf.
  • Assist with collection management (books, journals and knowhow files) e.g. labelling, updating, filing, archiving, distribution of materials, book trawls, arranging for binding, looseleaf updating, tidying.
  • Act as point of contact for fee earner and Business Services research queries.
To view and to apply:,2568545612&key=69845845&c=121421027621&pagestamp=semnspjpkzwjsnzxhd


Records & Technology Compliance Officer, Morgan Stanley (NY)

Records and Technology Compliance Officer, Morgan Stanley – NY

Morgan Stanley seeks Legal or Compliance professional with significant experience in recordkeeping program development and administration, including implementation of supporting policies, procedures and records and content management systems. Familiarity with related disciplines such as information security, privacy and e-discovery, and experience within or advising a financial services company preferred.

Candidates will ideally have formal education or training in records management, such as a degree in library science and/or a CRM certification, as well as demonstrated experience in practical application of recordkeeping principles to physical and electronic records and information management practices.

The position will report to a senior Global Compliance attorney and coordinate with internal and outside recordkeeping counsel and advisory firms. The position will be primarily responsible for day-to-day administration of the firm’s global recordkeeping program, including routine advice to internal staff on recordkeeping policies, procedures and systems, and maintenance of the firm’s records retention schedule and roadmap for supporting technology systems. The position is part of a combined team of Compliance, IT, Law and Records Management professionals. Represents a unique opportunity to participate in a multi-disciplinary team advising a major global corporation on cutting-edge law and technology issues. Involves contact with senior professionals throughout the global organization.

Specific duties would include:
- General administration of the firm’s global records and information management program in coordination with program counterparts and global control function and business contacts.
- Maintain global recordkeeping policies and standards, including the firm’s records retention schedule and roadmap for supporting technology systems.
- Participate in researching and analyzing emerging records- and technology-related legal and regulatory issues.
- Advise on business requirements and participate in implementation of records and information management systems.
- Advise on related physical and electronic recordkeeping issues such as legacy content remediation, legal entity acquisitions and divestitures, and records and information classification, legal hold and disposition protocols.
- Bachelor’s or Master’s degree, preferably with an emphasis in library science or a related information management field.
- Certified Records Manager or similar professional designation preferred.
- 8+ years experience in records and information management program administration, including demonstrated experience in implementing supporting technology systems.

To apply:


Investigative Researcher, First Look Media (NY)

Investigative Researcher, First Look Media – NY

The primary responsibility of the position is investigative research, and thus a combination of editorial judgment and strong research skills is required, including the ability to research, analyze and synthesize information into actionable material, both as background and publishable content. A strong familiarity with government documents and FOIA is preferred.
The researcher will use expert knowledge of information sources, tools and contacts to piece together information that shapes our journalism at every phase of the reporting process. They’ll formulate strategies for supporting both investigative projects and daily breaking news events, and maintain awareness of emerging trends across a wide subject area, with an emphasis on national security issues and the intelligence community.
Utilizing their strong communication skills, the Investigative Researcher will share their knowledge of current trends and best practices in information sources with colleagues across First Look Media.

-6+ years news research or equivalent experience.
-Proven track record of informing high-quality, published journalism
-Demonstrated proficiency in online databases including but not limited to Arachnys, DJX, Guidestar, Lexis-Nexis, PACER and TLO.
-Demonstrated proficiency using open source intelligence including but not limited to FEC data, IRS data, FARA, SOPR and government contract databases
-Familiarity with domestic and international FOI laws
-Expert ability searching the Internet, including public records databases and social media content
-Awareness and knowledge of emerging web-based tools and social media sites
-Demonstrated knowledge of Excel and Access
-Comfort learning new technologies and tools
-Strong journalistic skills.
-Excellent written and oral communication skills
-Excellent analytical and problem-solving skills.
-Ability to work effectively in a fast-moving, multi-project, team environment.
-Expert knowledge in the content and format of information resources, including the ability to critically evaluate, select and filter them.
-Masters Degree in Library and Information Science or equivalent work experience.

To apply:


Thursday, May 22, 2014

Ref./Instruction Librarian, Berkeley College (NJ)

Reference/Instruction Librarian, Berkeley College – NJ

Berkeley College at Clifton, NJ seeks to fill a Reference/Instruction librarian vacancy. This position reports to the campus Library Director and provides the following services: guide students, faculty and the college community in locating and evaluating information; serve as a member of a liaison team that works to inform and collaborate with faculty on the integration of information literacy skill building through instruction, development of learning objects and assessment tools; shares responsibility for building, maintaining and promoting print/media/electronic collections that support curriculum related research, enhance the classroom educational process for faculty and provide for the general, intellectual, and cultural enrichment of the College Community; oversees the information/lending desk, and serves on library, campus and College committees. Requires one evening and rotating weekend hours

• An earned M.L.S. / M.L.I.S or equivalent degree from an ALA accredited institution
• Commitment to developing students’ information seeking abilities through each point of contact
• Experience with library automation systems and associated relevant technology that manage and deliver services
• Ability to promote the libraries resources and services in a variety of settings; to a variety of constituencies
• Interest and ability in developing and delivering effective information literacy instruction
• A patient and positive approach to customer service
• Comprehensive knowledge of, and navigational ability with, electronic information and Internet resources
• The desire to explore and innovate- what we do and how we do it

To apply:*438689DAE929364A

(Contract) Information Specialist, PSE&G (NJ)

Information Specialist, PSE&G – NJ

PSE&G is seeking an Information Specialist for 2 years contract.

Primary responsibilities include work on 54 Technical Manuals & numerous Procedures that cover areas such as Safety, Environmental Guidance, Project Management Procedures, Gas Emergency Procedures, Gas Distribution Standards, Overhead Construction Outside Plant, Underground Construction Outside Plant and Substation Maintenance and Inside Plant Relay Testing.
The Information Specialist assists in managing projects relating to development of documentation including Core Functions, Processes, Procedures or Technical Manuals on a day to day basis integrating the contributions of other team members and management, working closely with document owners, SMEs (Subject Matter Experts) and outside vendors. Their understanding of publishing technology and tools as well as information management is key to delivering content speedily and accurately to end users.
Job Function and Key Duties:
  • Work as an integral team member of the Group having the responsibility to lead the production/trafficking of all production-related requests for assigned documentation to appropriate personnel and/or vendors.
  • Create and manage schedules and workflows for all assigned documentation projects requiring reviewing, revising, developing new content, creating new graphics and/or correcting old versions, creating time-critical bulletins and printing/publishing both hard and soft copy.
  • Work closely with the Technical Documentation Manager, Manual Owners and SMEs (Subject Matter Experts) as well as Technical Writers, other Vendors and Manual teams to assist them in completing their goals of reviewing, revising and developing new content.
  • Expedite and streamline the production of documentation projects through all related departments.
  • Communicate regularly with project stakeholders to ensure that all project obligations are met in a reasonable timeframe.
  • Report in a timely manner on all departmental production status and activity.
  • Recap all project team meetings.
  • Work as an integral team member of the Group to help reach department goals.
  • Work closely with all of our vendors or business partners.
  • Support overall (Operational Excellence Model) strategy and plan.
  • Act as a lead coordinator to drive the updating and development process of all documentation.
  • Interface with Manager Project Manager Technical Documents Manager, Information Specialist and SME’s as required.
  • Organize and facilitate regular meetings with Manual Teams
  • Recap all meetings and events in a timely manner
  • Track status of all manual projects and report on them to Technical Documents Manager.
  • Communicate and collaborate with all manual teams, the Technical Documents Manager and vendors as on a regular basis
  • Identify discrepancies in manuals during the revision and development phases in text and in drawings and information and resolve through appropriate methods and channels
  • Know when to raise flags with the Technical Documents Manager to resolve issues
  • Work closely with outside vendors as business partners for layout and printing requirements
  • Review and proof drawings/graphics and all deliverables from vendors to ensure completeness and accuracy
  • Suggest, develop and help to implement any process improvements for the Group
  • Perform changes, additions and/or revisions as required to text and document pages in FrameMaker and also in Word. Ability to create new documents when required.
  • Help to manage our Technical Manuals & Procedures homepage with the Technical Documents Manager.
  • Work according to prescribed budgets and budget processes for approvals
  • Archive to Technical Manuals Library
  • Train Manual and other documentation Owners and SMEs in various software such as FTP protocols, Sharepoint, working with Word docs, FileNet and PDFs
To view this position and to apply:


Wednesday, May 21, 2014

F/T - Archives Analyst, JP Morgan Chase (NY)

JPMorgan Chase & Co. is seeking an Archives Analyst for its Corporate History Program. The position is located in New York City.  
Since 1975, the Corporate History Program has advanced the firm’s legacy by collecting and preserving historical materials of J.P. Morgan Chase & Co and its more than 1,200 predecessor institutions.  Our records trace the remarkable origins, developments, and achievements that reach back more than 200 years to our earliest financial institution founded in 1799.   Our many well-known heritage banks include J.P. Morgan & Co., The Chase Manhattan Bank, Bank One, Manufacturers Hanover Trust Co., Chemical Bank, The First National Bank of Chicago and National Bank of Detroit, each closely tied in its time to innovations in finance and the growth of the U.S. and global economies.
Summary Statement
Report to the program Director and primarily support key projects and programs initiated by the lines of business and as determined by the Director. 
Primary Responsibilities/Accountabilities
  • Ability to assist in all levels of generating a digitization project from the selection of materials, prep work, quality check, and selection and use of database software.
  • Proven writing skills that demonstrate an excellent command of writing and grammar proficiency to develop content for new exhibitions, social media, program website, installation captions, brochures and more.
  • Provide research services to employees at all levels and all functions and business units on questions involving the company’s history and products. This includes, but is not limited to, support of marketing efforts, media relations, investor relations, litigation, and trademark protection. 
  • Assist in acquiring, appraising, accessioning and organizing archival records of permanent business, legal and historical value, from all units of the business to ensure complete documentation of the history of the company and its business units. 
  • Continually consider and suggest procedures for accessioning and processing the flow of records coming into the Archives.
  • Collaborate on the department’s preservation efforts, including monitoring the physical environment of storage areas, to provide protection and retention of paper, artifacts, audiovisual materials and other permanently valuable records.
  • Assist with research, design and installation of exhibits that highlight Archives collections and contribute to employee education, company goals and program outreach.
  • Assist in the implementation and coordination of Archives initiatives in particular with the lines of business.  


  • Knowledge of archival technical skills, including records surveys and transfers, preservation methodology, appraisal, arrangement and description.
  • Excellent oral and written communication skills.
  • Attention to detail.
  • Time management skills and ability to prioritize tasks.
  • Excellent historical research skills.
  • Ability to work with minimum supervision.
  • Computer competency with Microsoft Word, Excel, PowerPoint, Excel, Adobe Photoshop, and working knowledge of TMS (The Museum Software system for cataloging art/artifacts on an item level) a plus.
Education Level/ Experience
Master’s Degree in Library Science with a focus on Archival Management and 2-5 years of experience, preferably in a corporate setting.
Physical Requirements
Applicants must be physically able to perform the duties of this position - including handling boxes of records weighing up to 40 pounds.
JPMorgan Chase is an Equal Opportunity and Affirmative Action Employer, M/F/D/V

For more information and to apply:

E-Commerce Content Specialist, Amscan (NY)

E-Commerce Content Specialist, Amscan – Elmsford, NY

The E-Commerce Content Specialist (ECS) at Amscan will play a key role in developing and implementing our  e-commerce strategic selling strategy that will help drive gift and party sales and increase the Grasslands Road and Amscan market share.

The primary responsibility of the ECS is to assist in the development of the corporate e-commerce web site. This person is responsible for the content management of the web site, updating the web site with new product launches, promotional information, trade show information and value added marketing and sales initiatives. On-going web site analysis and will be required to develop the site.

The ECS will also be responsible for developing and maintaining the Amscan and Grasslands Road public website.

This successful candidate will work closely with many Amscan/Grasslands Road departments including IT, customer service, sales, catalog, and distribution as well as outside resources and web partners.

Web Site Development & Management
Update content on each website (Amscan & Grasslands Road)
Collect product information
Create spreadsheets
Gather, upload & improve images
Improve & streamline processes
Communicate with sales reps regarding their customer’s online status
Data entry

Website Support

Manage the registration of customers
Respond to online customers with answers to their questions

ECS will support other Grasslands Road, Amscan and Amscan Holdings marketing initiatives as needed.

As business strategies for Amscan and Grasslands Road evolve, new Marketing Projects may be assigned to the Marketing Associate and priorities may change.
Job Requirements

Job Experience and Requirements:
Experience managing online content through a content management system
Must be able to write and edit content associated with the web site
Strong understanding of Web principles
Good design sense and awareness of brand marketing
The ability to learn new software and processes quickly
Proficient in Microsoft Outlook, Word, Excel, Power Point, Photoshop
Strong attention to detail and ability to monitor content for accuracy and integrity
4 year Bachelor Degree
Approximately 1 years of related experience including Web Site content management

Key Competencies:
Excellent knowledge of internet technology
Strong project management skills
Ability to multi-task and work independently
Strong written and verbal communication skills
Organizational Skills
Company Overview

Amscan Holdings, Inc. has two arms to its business: wholesale and retail. This website addresses the wholesale divisions of Amscan Inc.
Founded in 1947, Amscan Inc. is the largest designer, manufacturer, and distributor of decorated party goods and party accessories in the world. Our company is also a leading supplier of gifts, home d├ęcor, and tabletop products as well as the primary source for gift wrap, gift bags, stationery, and licensed products.

To apply:

P/T - Librarian & Sales Assoc., Art House Co-Op (NY)

Librarian and Sales Associate, Art House Co-Op – NY

The Brooklyn Art Library in Williamsburg, Brooklyn is seeking a part-time (work Saturday and Sundays between 11:30 and 8:00) Librarian and Sales Associate.

We are the home to The Sketchbook Project, a massive library of artist sketchbooks. Our space holds over 31,000 sketchbooks and growing, from all over the world. We act like a reference library and shop that is open to 
the public every day.

Duties include:
  • Talking about the project, and introducing people to the organizational system, open projects, and requested sketchbooks.
  • Pulling books from the que of books to be checked out
  • Checking in and returning books to their place on the shelves
  • Making blank project submissions to be sold in store
  • Customer service and sales
  • General upkeep of the library and store
Qualities we are looking for in a candidate:
  • Friendliness
  • Ability to talk about a complicated project with ease
  • Love of artwork and some knowledge of artistic processes
  • Patience
  • Attention to detail
  • Mac Proficiency
Knowledge of a second language, especially French, Spanish or Japanese is not necessary but a bonus quality.
Must work weekends! Please do not apply if you are not available both Saturdays and Sundays.

To apply: