F/T - Chief of Staff Office of the President - NYPL

Chief of Staff Office of the President

Job ID: 2012-6837
# of Openings Remaining: 1
Location: US-NY-Manhattan
Type: Full-Time Regular
Department: OP, Office of the President
External Overview: The New York Public Library seeks a senior Administrative Professional to partner with the President's Executive Assistant to provide support for the President and the Executive Suite.

External Responsibilities:

• Attend Senior Management Group weekly meetings.
• Develop a process for resolving meeting action items and follow up coordination.
• Prioritize the work flow of the president's office resulting in the efficient running of the office and maximizing the President's time.
• Effectively manage the President's calendar using strong judgment to screen requests and to make proactive suggestions.
• Be creative in finding solutions by engaging the SMG members to resolve requests.
• Act as the main contact in the president's office for donor issues in coordination with the Vice President for Development.
• Prepare followup correspondence as required.
• Act as the main contact in the president's office for NYPL trustees.
• Coordinate resolution of issues working closely with the VicePresident for Development and/or the General Counsel.
• Coordinate the briefing materials for the President, proactively anticipating issues which require additional information.
• Prepare correspondence on a wide spectrum of topics for the president's signature.
• Manage the Office of the President's Budget.
• Build and maintain mutually supportive relationships with all levels of management, staff and outside contacts as instructed by the President.
• Facilitate the communications efforts of the President with the staff of the NYPL.

External Qualifications:

• BA degree required, advanced degree strongly preferred
• 10 years of experience in responsible and autonomous executive support positions
• Supervisory experience
• Experience working closely with senior staff, executive level colleagues, trustees
• Energetic, smart, and hands-on self starter with an ability to learn new things quickly
• Demonstrated track record to of efficiently and effectively handling organizational issues
• Must be able to exhibit diplomacy with all constituents and represent the transformation of the Library both internally and externally
• Demonstrated ability to succinctly translate and effectively communicate the potential impact of significant and complex issues
• Proven ability to proactively identify and lead the re-engineering of key work flows and processes within the president's office
• Demonstrated connection to the mission of New York Public Library

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