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Available Positions

Monday, September 30, 2013

F/T - Evening/Weekend Svcs Librarian, Pace Univ. (NY)

Pace University is seeking a full-time Evening/Weekend Services Librarian for its Pleasantville campus library.

Basic functions: 

Provide comprehensive reference, research, and referral services, in a dynamic team-based, client-centered environment, supported by advanced library technology; assist students, staff and faculty in identifying, locating, and interpreting sources of information irrespective of format, and be available on a drop-in basis or by appointment; serve as a member of the library reference staff: participates on library committees and task forces, and assists with other library projects, assignments, and initiatives, as needed.

Develops evening/weekend reference services by using initiative to assess and react to student needs by offering such services as coordinating in-person workshops, staffing virtual reference services, creating online LibGuides, offering support of Blackboard courses.

Position qualifications:

MLS from ALA accredited institution; Demonstrated experience in a library reference setting, having familiarity with the concepts, goals and methods of traditional and electronic reference services; well-developed computer and online searching skills; excellent interpersonal, communication, and organizational skills; commitment to excellence in service and a demonstrated ability to work independently as well as collaboratively.


Work hours:

Fall/Spring semesters: Tuesday-Friday 2PM to 10PM; Saturday 12PM to 8PM (summer/intersession hours will vary)


To apply, go to:


Sunday, September 29, 2013

F/T - Document Control Specialist, HNTB (NJ)

Document Control Specialist, HNTB – NJ

HNTB is looking to hire a Document Controls Specialist to work out of our project office in Jersey City, NJ.

  • Monitor compliance with the Company’s document control procedures and requirements, control deviations and follow up their correction
  • Assist in training staff in the Company’s document control processes and associated tools
  • Check incoming documents for readiness prior processing
  • Update registers and the Electronic Content Management System (ECMS) for the documents being processed
  • Distribute documents by hard copy and electronic means, including arranging copies
  • Filing and Archiving of documents
  • Reporting on document control processes
  • Administer the document lifecycle (author, approve, publish, revise, retire, archive) engineering, Construction documents and other business policies and procedures.
  • Prepare electronic document templates.
  • Support in the performance of quality reviews and audits
  • Scan documents, update procedures,
  • Assist in other related tasks as requested by the Document Control Manager
Basic Qualifications:
  • Candidate must have at least 3 years of experience performing the duties described
  • AA or BA degree in a related field a plus
  • Strong understanding and capabilities in utilizing naming and numbering conventions for receiving, recording, filing, transferring, transmitting, retrieving and archiving documents
  • Must be able to Identify errors, problems, or non-standard situations and suggest alternatives
  • Must possess the ability to understand the underlying document control principles involved and a strong initiative to apply them
  • Must possess character traits of being accurate, meticulous, proactive, efficient, self-organizing, a team player
  • Must be proficient in common software, particularly MS Office; training for ECMS software is provided
  • Experience in construction works and familiarity
Environment and Physical Requirements: Work is generally performed in an office environment in which there is only minimal exposure to unpleasant and/or hazardous working conditions. Incumbent must have the ability to stand and sit frequently throughout an eight-hour period, reach vertically for overhead use as well as horizontally. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of age, race, gender, religion, color, sex, national origin, marital status, genetic information, sexual orientation, pregnancy status, physical or mental disability, veteran status or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.
  To apply:

F/T - Data Analyst (Premier Group) (NY)

Data Analyst, Premier Group (agency) NY

Our Client, A Biopharmaceutical Company, is seeking a Data Analyst for their New York City location.
The Role:
  • The Data Analyst provides support to the Business Development, Project Planning, and Clinical Development Teams; provides current review of research literature, maintains orderly literature libraries, and processes research inquiries from team members.
  • Experience in a corporate environment or research institution, and proven ability to interact and communicate with administrative, research, and institutional staff.
  • Background or interest in scientific research is preferred.
  • Prepares, manages, and maintains electronic research databases with high attention to accuracy and completeness.
The Requirements:
  • Proficiency in MS office, especially excel a must.
  • Strong interest in the Healthcare sector.
  • Strong multitasking & prioritizing skills – individual should expect to work on several major projects at any given time.
  • A minimum of Bachelor’s Degree is required.
Compensation  $50,000 – $60,000
To apply:

F/T - Real Time Monitor Role (intern-to-perm), Brunswick (NY)


The Firm

Brunswick is an international corporate communications partnership that helps businesses and other organizations address critical communications challenges.  We started in London in 1987 and have grown organically into a private partnership with offices in 22 cities around the world.  Today, we have over 90 Partners – senior professionals from a range of industry backgrounds including media, government and finance – and a total staff of more than 570. In the U.S. we have offices in New York, Washington D.C., San Francisco and Dallas/Fort Worth. We help clients deal with challenges that can affect their valuation, corporate reputation or ability to achieve business objectives by developing strategies to best communicate both externally (to investors, the media and other stakeholders) and internally (to current and prospective employees). 

The Brunswick culture is dynamic, team-based and meritocratic. Brunswick offices are “open office” environments where senior and junior colleagues sit side by side.  This creates an environment in which all employees see, hear, and take part in all aspects of the firm’s business.


Real-time monitoring is a crucial part of what we do at Brunswick Group. Keeping the client up to speed on developments is a critical responsibility but also an opportunity to be well informed on our clients’ business, media followers and industry landscape, ensuring we can add maximum value to our advice to clients. We are looking for a “news junkie” who understands the media universe and the importance of information delivery. The Research Monitor Intern will be responsible for using tools such as Factiva, Google News, Google Blogs and Bloomberg to keep our client teams informed when articles/posts are written about our clients and their competitors in real time. The Research Monitor Intern will pull articles as they post, format them and send them across to key members on the team(s). At any given time, the Research Monitor Intern will be looking after 12-20 clients around deals, crises, earnings and announcements. This position is not a telecommuting role and we are looking for someone who can work full time - after a 10-week internship, this paid position could turn into a full time role for the right candidate! 

Responsibilities include:

·         Real-time monitoring of key client mentions in the media.

·         Keeping up to date on Brunswick Group clients, industries in which we work and our clients’ competitors.

·         Working with Global Analysis and Research Center to raise the bar of real-time monitoring for the Firm as a whole.

Knowledge, Skills, and Abilities:


  • Strong work ethic and attention to detail
  • Positive and energetic with a team-player attitude
  • Exceptional research, writing and communication skills
  • Ability to multitask and prioritize
  • Responsive problem-solver
  • Strategic and creative thinker
  • Ability to exhibit discretion with confidential client matters
  • Knowledge of Microsoft Office products and social/digital media tools
  • Knowledge and understanding of U.S. media landscape
  • Knowledge of Factiva, Bloomberg, ThomsonOne, CisionPoint, Gorkana, EdgarPro and other research resources plus experience or internships in a finance, corporate library, media or PR capacity a plus
  • Degree in Information and Library Science, Political Science, Journalism, Communications, Public Relations or Media Studies.

To Apply:

Please send resume and cover letter to


F/T - Library Relations Associate, ARTstor (NY)

Library Relations Associate – Shared Shelf

ARTstor - New York, NY

ARTstor, a technology-based nonprofit in the arts and humanities, seeks a Library Relations Associate.

ARTstor is a rapid-paced, innovative organization that utilizes technology to meet the needs of educational and cultural institutions worldwide. Within this broad mission, ARTstor makes available the ARTstor Digital Library, with more than 1.6 million images in the arts and humanities for use in teaching and research. ARTstor also offers Shared Shelf, a cloud-based (SaaS), hosted media management platform with related tools and services to help educational and cultural institutions create, manage and share their media collections online.

Job Description:
The Library Relations Associate will share responsibility for expanding Shared Shelf participation within the academia community. The ARTstor community of potential participants consists of nonprofits in the United States and other countries. This position will require some travel (approx. 40%), and will demand a self-motivated, flexible, organized team player who thrives in an environment of constant change. The Library Relations Associate will report directly to the Associate Director for Library Relations.

Duties and Responsibilities:

·       Taking direction from the Associate Director, works to meet and exceed participation and revenue goals on an annual basis;

·       Communicating Shared Shelf’s mission, messages, and participation fee rationale to potential participants;

·       Identifying and following through with new participation opportunities in the academic community;

·       Facilitating participation in Shared Shelf at the institutional level by demonstrating ARTstor and Shared Shelf, the various services and tools, and providing librarians and faculty members with useful information and strategies for promoting Shared Shelf as a campus-wide resource and platform;

·       Shepherding potential participants through the sales pipeline, including:

    • Responding, via email, telephone and sales visits, to participation inquiries
    • Tracking contact information and "pipeline" status in our customer relationship management software
    • Negotiating basic terms of License Agreements
    • Working with other units to establish institutional access to Shared Shelf
    • Giving remote demonstrations of Shared Shelf via GoToMeeting or other live conference software
    • Setting up and managing trial access for interested institutions
    • Billing and invoicing

·       Representing ARTstor at conferences and other events deemed appropriate for this community;

·       Working closely with the Associate Director and other Library Relations team members on research projects, including market research;

·       Assisting with updating and maintaining the customer relationship management tool;

·       Contributing to internal reports;

·       Participating in all Library Relations and ARTstor staff meetings;

·       Keeping up-to-date on various ARTstor initiatives and Shared Shelf developments and being able to communicate these initiatives to potential participants;

·       Additional special projects as assigned by the Associate Director and other senior staff members.


·       3-4 years of experience working with the library community, in an academic library, or web/software development fields.

·       Strong technology skills, including familiarity with workflow solutions, metadata structures, trends and web development as well as project management experience.

·       Excellent communication skills in a variety of settings.

·       Attention to detail and accuracy.

·       Ability to work well as a team member.

·       Exceptional organizational skills.

·       Ability to perform independently, be self-motivated, adapt to constant change and able to juggle multiple tasks with a positive attitude.

·       Strong commitment and interest in the use of images in an educational setting.

·       Bachelor’s Degree.


  • Familiarity with Shared Shelf and/or the ARTstor Digital Library.
  • Art, art history, architectural, library, or sales background.
  • Business development, account management, marketing, and/or academic library experience.
  • Working knowledge of media management software and database technology.
  • Experience with customer relationship management software (Talisma, Sales Force or other).

ARTstor is an equal opportunity employer. ARTstor offers a competitive salary and excellent benefits. Please submit a cover letter with salary requirements along with a resume to:

Friday, September 27, 2013

F/T - Research Librarian, Sports Illustrated (NY)

The Sports Illustrated library has an opening for a temporary full-time research librarian. The library provides both reference and in-depth research for Sports Illustrated editors, writers and reporters.



--M.L.S. from ALA accredited school preferred.

--Experience working in a news or special library.

--Extensive experience using various databases (including Nexis, Dialog, Factiva, Accurint) and the internet.

--Familiarity with cataloging, database design and construction  (specifically using Inmagic or Filemaker Pro) and archival preservation are also a plus. 

Applicant should have excellent communication skills, be creative, flexible and have a broad knowledge of sports.

Please email resumes to:

Thursday, September 26, 2013

F/T - Metadata Svcs Mgr, NYPL (NY)

Metadata Services Manager, New York Public Library

The Metadata Services Manager will oversee, guide and collaborate with managers and staff to set standards for the creation and use of metadata across the New York Public Library’s digital initiatives. In particular, the Metadata Services Manager will represent stakeholder interests in the development of the Library’s metadata repository and other related components of digital library infrastructure.
Reporting to the Deputy Director, Reference and Research Services, the Metadata Services Manager:
  • Informs metadata policy and documents best practices for metadata creation for digital objects, including metadata created by or purchased from third parties
  • Directs or manages the training of staff on metadata tools, policies, and procedures
  • Works closely with the Digital Repository stakeholders to ensure appropriate descriptive, technical, and administrative metadata standards are employed by the Library’s Repository and other digital library tools
  • Devises strategies for the management and coordination of metadata and related cataloging for digital projects in concert with Curatorial division heads, processing unit heads, Digital Imaging Unit, Rights, NYPL Technology Group, Repository, Cataloging, and other staff
  • Monitors trends to ensure that NYPL complies with and helps to set nationally-accepted standards and practices
  • Supervises librarians, specialists and paraprofessionals who create metadata and MARC records, when necessary, for digital objects
  • Performs related duties as required
Key Competencies:
  • Communication
  • Job Knowledge
  • Judgement
  • Quality Management
  • Technology Leadership
  • ALA-accredited Master’s degree in Library and Information Science or equivalent relevant experience working with library and archival metadata
  • Demonstrated understanding of digital library standards including MODS, METS, EAD, Dublin Core, MARC, and RDA
  • Experience with cataloging or creating descriptive metadata
  • Experience with creating name, title and subject access points and maintaining national and local controlled vocabularies
  • 3 years of professional and supervisory experience, including training paraprofessional and professional staff
  • Experience creating, editing, and executing transformations on XML data
  • Knowledge of database structures and query syntax (Oracle in particular), familiarity with data access via APIs, and data exchange
  • Experience managing metadata workflows
  • Ability to articulate and promote an evolving vision of resource access and discovery
  • Knowledge of Semantic Web, LODLAM and other open data communities
  • Strong interpersonal, oral and written communication skills
  • Demonstrated ability to work well collaboratively and independently
  • Experience working with special collections or academic libraries preferred
  • experience in automating and streamlining metadata creation, analysis and management preferred
  • Familiarity with regular expressions and at least one programming language preferred
To apply:

F/T - Media Desk Assoc., NBC (NY)

Media Desk Associate, NBC Universal – NY

NBC Universal is seeking a Media Desk Associate. The Media Desk Associate will report to the Media Assets Department of NBCUniversal, Operations & Technical Services. This individual will be responsible for the review and cataloging of all incoming material/media.Responsibilities
  • Work under the direction of Media Desk Assistant Managers, screen and log media for immediate retrieval by NBC News production for daily broadcasts and breaking news
  • Prioritize large volume of incoming content balancing accuracy and speed
  • Edit real-time logs per NBC News archival standards and archiving them to our digital databases
  • Sub-divide (sub-clipping) materials using departments editing tools
  • Assign clips to catalogs utilizing Avid Interplay and Ardome
  • Research and retrieval of archival media records for day of, long-term and breaking news projects per producer’s requests
  • Work closely with various production units within NBC Universal including: NBC News/MSNBC Show Units; Archive Sales and NBC Network Desk
Basic Qualifications
  • Bachelor’s degree in communications, journalism, liberal arts, or a related field
  • Experience with logging and researching archival material
  • Facility with database research and computer editing applications is essential
  • Must have knowledge of news, current events, and recent history
  • Eligibility Requirements
  • Willingness to work overtime, and on weekends with short notice
  • Willingness to work extended shifts on short notice to cover breaking news and developing news assignments
  • Must be willing to work in New York or New Jersey
  • Must successfully pass a background investigation
  • Must have unrestricted employment authorization to work in the United States
  • Must be 18 years or older

  • Previous NBCU experience a plus
  • Strong interpersonal skills
  • Ability to multi-task under deadline pressure
  • Knowledge of video intake
  • Knowledge of AVID Interplay and Ardome a plus
To apply:

F/T - A. Coord. for Digital Learning, The Met (NY)

Associate Coordinator for Digital Learning, The Metropolitan Museum of Art – NY

The Digital Media department of The Metropolitan Museum of Art seeks an Associate Coordinator for Digital Learning to manage aspects of the content development, presentation and implementation of public-facing digital technologies and educational multimedia to support the Museum’s collection, exhibitions and related activities
The position reports to the Senior Manager of Digital Learning/Sr. Media Producer, and works closely with production teams to manage new content, create schedules, create and maintain databases, establish workflow, and prioritize, coordinate and document multiple projects and tasks simultaneously in a deadline-driven creative environment.
Primary Responsibilities

  • Coordinate with Digital Media, Education and other professional staff to manage the creation of interactive content, with special focus on the successful and timely launch of a new interactive project for children (Inside the Museum)
  • Plan, attend, and document meetings with Museum staff and consultants to develop, facilitate, and manage the launch of Inside the Museum
  • Manage the creation and maintenance of databases for project-related content and production schedules
  • Contribute to the creation of new media content
  • Other related duties.
Experience and Skills

  • 3 years demonstrable experience in managing projects, budgets, and administrative functions in a museum or cultural institution environment
  • Demonstrable interest and background in digital learning, and creating high-quality educational media tools for young learners
  • Demonstrable experience in using databases and other tools for information management
  • Demonstrable experience in handling multiple complex tasks, managing deadlines, and successfully coordinating or producing time-sensitive materials
  • Excellent and professional interpersonal skills, including maintaining key collaborative relationships in planning and negotiation within a cultural institution; some supervisory experience
  • Strong verbal and written communication skills; detail oriented
Knowledge and Education

  • Bachelor’s degree in educational technology, art history, Museum studies, library science, or related field required; masters’ degree preferred
  • Knowledge of Content Management Systems preferred; knowledge of Filemaker Pro or similar database software preferred, experience with Basecamp, JIRA and other task-tracking programs necessary
  • Command of Adobe Creative Suite, Microsoft Office Suite 2007/2010 (Word, Excel, PowerPoint, Outlook, OneNote)-familiarity with Microsoft Access 2007/2010 preferred
To Apply:

F/T - Special Collections Assoc., FIT (NY)

Special Collections Associate-Library, Fashion Inst of Technology – NY

The Fashion Institute of Technology (FIT), an internationally renowned college of art and design, business and technology of the State University of New York, invites applications for the position of full-time Special Collections Associate for the Library at FIT.
The full-time Special Collections Associate will assist the Head of Special Collections and FIT Archives (SPARC) in all aspects of unit operations. S/he will work in a secure area of the library with valuable, rare, and historical primary research materials and must know and comply with security procedures and regulations.
Provide public service, research assistance, collection maintenance and support the unit’s mission and daily operations.
Customer Service
Provide researcher and reference services to SPARC patrons, including conducting preliminary research interviews, scheduling appointments, and retrieving appropriate materials for researchers.
Collections / Access
  • Oversee the Special Collections Reading Room and maintain it as a secure environment
  • Maintain the physical space and its contents in order to obtain and preserve intellectual and physical control of the material
  • Arrange and describe archival materials according to accepted standards; research methods, library use, and bibliographic searching using national online bibliographic utilities
  • Handle fragile archival materials and employ appropriate preservation housing and treatment techniques
  • Tasks will include implementing preservation re-housing; applying digitization protocols; and creating and/or editing finding aids
  • Maintain statistical usage and other data and use them for various reports
  • Supervise special project library aides, clerks, and/or interns
  • Participate in preparing and updating policies and procedures of the unit
  • In the absence of the Head of the Unit, will act as the authority of the unit
Special projects as assigned. Requirements:
  • A Bachelor’s Degree AND five (5) years demonstrated knowledge, experience, abilities, and skills in library or archives work or museum collections management
  • Proficient in MS Office suite
  • Knowledge of digital imaging/scanning/metadata applications, standards, and protocols
  • Knowledge of library, archival, and preservation procedures
  • Must possess excellent customer service skills, tact, and resourcefulness; work with a diverse constituency
  • Able to communicate and work effectively and collegially with library personnel, faculty, students and outside researchers
  • Must possess strong organizational, communication, supervisory  and curatorial skills
  • Must be able to work independently with minimal supervision
  • Must be detail oriented and able to make logical classification decisions and identify contextual and hierarchical relationships among groupings of materials
  • Able to work in an environment in which exposure to materials containing dust and mold is probable; able to lift up to forty (40) pound
Master’s Degree in Information Science with an Archives and Records Management specialization or a related field of study AND two (2) years demonstrated knowledge, experience, abilities, and skills in library or archives work or museum collections management. Includes but is not limited to all attributes noted above PLUS experience in public service within an academic library setting; experience with digitization project management; and subject specialty knowledge in Fashion, Costume, or Textiles design and/or history.
Additional Information:
Pay Rate: $46,915 (schedule 91/0)
Hours per week: 35
M 1:30pm-9:30pm, T-F 9:00am-5:00 pm
Schedule:Based on the needs of the department
Application Instructions:
Applicants interested to apply MUST submit the following documents online.
* Resume/CV
* Cover letter
To apply:;jsessionid=7DD6F71596981A8B059075E2C6C7FF9D?JOBID=42712#pageTop