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Friday, May 23, 2014

Information Assistant, Linklaters (NY)

Information Assistant, Linklaters – NY

Information is one of Linklaters’ key assets and, as such, needs to be developed and exploited in order to generate further value for the firm. The library and information staff are key to ensuring that this value is realised through the effective collection, collation and exploitation of both internal knowhow and external materials in different formats. The firm is keen to professionalise the information and research function globally, and realise the benefits that closer collaboration will bring to the firm and its clients.
To ensure the efficient and effective provision of information and research services to the Practice and Business Services, as part of Linklaters’ global information team

Key responsibilities and challenges
  • Keep abreast of current developments in practice / sector / jurisdiction to inform users.
  • Manage joiner / leaver processes in relation to provision of information materials and services.
  • Ensure complete records are maintained for resources purchased and received using the library management system.
  • Ensure all invoices are received, recorded and settled promptly against the relevant cost centre code.
  • Catalogue all relevant materials for the information unit on the Library Management System.
  • Develop and manage thesauri (in line with practice methodology) to ensure accurate and comprehensive subject retrieval.
  • Monitor inputting of items for Knowhow Index to agreed standards, to facilitate retrieval.
  • Monitor inputting of items for Dealfinder and assist with fact-checking and information gathering.
  • Advise Procurement team on distribution lists for subscription materials and access details for online publications.
  • Ensure all teams have access to hard copy materials in the appropriate locations to enable them to deliver services.
  • Weed and archive collection materials as required
  • Manage check-in and dispatch of new materials including serials / loose-leaf.
  • Assist with collection management (books, journals and knowhow files) e.g. labelling, updating, filing, archiving, distribution of materials, book trawls, arranging for binding, looseleaf updating, tidying.
  • Act as point of contact for fee earner and Business Services research queries.
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