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Wednesday, January 29, 2014

F/T - Admin Coordinator, Music Lib Queens College (NY)

Job Description
  Job Title: Administrative Coordinator - Music Library
  Job ID: 9428
  Department: Music Library
  Location: Queens College
In support of the mission, strategic plans and goals, Queens College seeks to fill one Administrative Coordinator vacancy in the Music Library.

Reporting directly to the Head of the Music Library, the Administrative Coordinator is responsible for providing effective and efficient services to patrons by coordinating the day-to-day running of the Music Library which includes maintaining at least four budgets; overseeing public services; and training and supervising part-time employees.

Specific duties include but are not limited to:
- Provides administrative and program support to the Music Library.
- Performs and coordinates administrative and fiscal duties related to all aspects of the Music Library's public services including staffing, technical services, bindery operations, and office-related purchases.
- Hires, trains, supervises, and processes time sheets for all Music Library clerical staff.
- Coordinates, schedules, and disseminates schedules for all Music Library clerical staff.
- Oversees department operations and assists management in planning Music Library activities.
- Provides instructions and basic advice to students, faculty, and others seeking information on Music Library activities, policies, and schedules.
- Maintains an understanding of policies, procedures, and regulations relevant to the Music Library.
- Provides information and services to the College community to support the Music Library function.
- Responds to requests for information; troubleshoots issues; follows up and responds to faculty and student inquiries.
- Coordinates annual timeline of critical events calendar for the Music Library which includes evaluations and recruitment.
- Records data to maintain departmental statistics/metrics.
- Serves as liaison between staff and departments and offices within the Queens College Libraries, Queens College, and CUNY as a whole.

Often referred to as "the jewel of the CUNY system," Queens College is a place of contrasts: An urban school in a suburban setting, where a large and diverse student body receives personalized attention. This formula has made us one of New York's premier educational institutions.

With a mission to prepare students to become leading citizens of an increasingly global society, we offer a rigorous education in the liberal arts and sciences under the guidance of a faculty dedicated to both teaching and research. Our liberal arts, science, and pre-professional programs earn us high rankings in prestigious college guides such as The Princeton Review America's Best Value Colleges. Our students graduate with the ability to think critically, address complex problems, explore various cultures, use modern technologies and information resources, and have won prominence in nearly every field.
Supports projects, initiatives, and activities that impact an academic or administrative department.

- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

- May supervise office staff and student workers. 

- Performs related duties as assigned.
Bachelor's Degree required.
The successful candidate will have excellent written, verbal, analytical and interpersonal communication skills; the ability to adapt to meet customer needs; excellent organization skills; be able to multi-task and perform detail-oriented tasks; be able to work autonomously with multiple priorities and deadlines; and demonstrate strong critical thinking and problem solving skills.

Preferred qualifications include:
- Two years of recent professional experience in a College or University environment
- At least one year of professional experience working in an academic music library
- Some knowledge of CUNY policies, procedures, and regulations
- Experience with library-related software
- Professional cataloging experience
- Proficient knowledge of MS Office Products such as Word, Excel and Power Point
- Experience with PeopleSoft/Oracle information systems in a higher education or government environment
$35,576 - $62,661; commensurate with qualifications and experience.
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- Click on the "Apply Now" button and follow the instructions.

Please note that candidates must upload a cover letter describing related qualifications and experience, resume, and the names and contact information of three (3) professional references as ONE DOCUMENT in any of the following formats: .doc, .docx, .pdf, .rtf, or text format.

**Please use a simple name for the document that you upload, for example, JDoeResume.  Documents with long names cannot be parsed by the application system.

Visit the CUNY website to apply!
CUNY offers a comprehensive benefits package to employees and eligible dependents based on the job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
The City University of New York is an Equal Opportunity Employer which complies with all applicable laws and regulations, and encourages inclusive excellence in its employment practices.