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Sunday, September 29, 2013

F/T - Document Control Specialist, HNTB (NJ)

Document Control Specialist, HNTB – NJ

HNTB is looking to hire a Document Controls Specialist to work out of our project office in Jersey City, NJ.

  • Monitor compliance with the Company’s document control procedures and requirements, control deviations and follow up their correction
  • Assist in training staff in the Company’s document control processes and associated tools
  • Check incoming documents for readiness prior processing
  • Update registers and the Electronic Content Management System (ECMS) for the documents being processed
  • Distribute documents by hard copy and electronic means, including arranging copies
  • Filing and Archiving of documents
  • Reporting on document control processes
  • Administer the document lifecycle (author, approve, publish, revise, retire, archive) engineering, Construction documents and other business policies and procedures.
  • Prepare electronic document templates.
  • Support in the performance of quality reviews and audits
  • Scan documents, update procedures,
  • Assist in other related tasks as requested by the Document Control Manager
Basic Qualifications:
  • Candidate must have at least 3 years of experience performing the duties described
  • AA or BA degree in a related field a plus
  • Strong understanding and capabilities in utilizing naming and numbering conventions for receiving, recording, filing, transferring, transmitting, retrieving and archiving documents
  • Must be able to Identify errors, problems, or non-standard situations and suggest alternatives
  • Must possess the ability to understand the underlying document control principles involved and a strong initiative to apply them
  • Must possess character traits of being accurate, meticulous, proactive, efficient, self-organizing, a team player
  • Must be proficient in common software, particularly MS Office; training for ECMS software is provided
  • Experience in construction works and familiarity
Environment and Physical Requirements: Work is generally performed in an office environment in which there is only minimal exposure to unpleasant and/or hazardous working conditions. Incumbent must have the ability to stand and sit frequently throughout an eight-hour period, reach vertically for overhead use as well as horizontally. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of age, race, gender, religion, color, sex, national origin, marital status, genetic information, sexual orientation, pregnancy status, physical or mental disability, veteran status or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.
  To apply: