United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Responsibilities
Under the general supervision of the Information Processing Coordinator, Information Processing and Acquisitions Cluster (IPA), Outreach Division (OD), Department of Public Information (DPI), the incumbent is responsible for the following duties: Plan, supervise and coordinate the work and outputs of the UN Documents Bibliographic Description and UN Specialized Agencies groups. Revise the metadata, including notes, of UN and Specialized Agencies documents and publications created by support staff. Perform periodic quality control activities of the UN Bibliographic Information System (UNBIS) database to ensure consistency. Maintain the series symbol, voting record and agenda files and liaise with the Documents Control Section of Department for General Assembly and Conference Management (DGACM) when necessary on the establishment of document series symbols. Monitor the timely processing of UN and Specialized Agencies materials. Maintain and update, when necessary, the UNBIS Manuals for Bibliographic Description, Agenda Records and UN Documents Series Symbol Records. |
Competencies
• Professionalism - Highly developed conceptual, analytical, and innovative problem-solving ability; demonstrated ability to handle complex library bibliographic and indexing issues. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas. • Planning and Organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Technological Awareness - Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. • Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
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QUALIFICATIONS
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Education
Advanced university degree (Master’s degree or equivalent) in library science, information science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
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Work Experience
A minimum of five years of progressively responsible experience in library work, information management or related area. Experience in dealing with United Nations parliamentary documents is required. Experience in indexing or cataloguing is desirable.
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Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English (both oral and written) is required. Knowledge of another official UN language is desirable.
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Other Skills
Proficiency in integrated library system (e.g., Horizon, Voyager, Millenium) is required. Familiarity in Microsoft Office (e.g., Word, Excel) and Adobe products (e.g., Acrobat, InDesign) is desirable.
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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. |
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary. - To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
- After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
- In completing the PHP, please note that all fields marked with an asterisk must be completed.
- UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: staffing@un.org,
Fax: 1-917-367-0524
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Please see the Frequently Asked Questions, if you encounter problems when applying. |
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