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Available Positions

Tuesday, April 12, 2016

(Temp) Digital Audiovisual Librarian/Archivist, UN (NY)

Temporary Professional Position/Contractor

Information Management Office
Digital Audiovisual Librarian/Archivist – P3

Number of positions: 1
Timeline: 9 months
Starting date: 4 April, 2016


Under the overall supervision of the Chief of the Multimedia Resources Unit of the Audio Visual Services Section, News and Media Division, Department of Public Information and within limits of delegated authority, the contractor is responsible for:

  • Provides audiovisual library services support to DPI in the scope of Audiovisual Digitization Project with expertise on digital archiving for both access and preservation;  
  • Researches legacy metadata records and updates the Media Assets Management System (MAMS), ensuring that the legacy archive records are accurately catalogued and indexed;
  • Selects and curates historic legacy materials for external service digitization and ingestion into MAMS and local backup database and archival systems by researching various information sources for relevant material and cross-checking information with primary information sources as required;
  • Supports the functions of quality assurance of digitized audiovisual archives in accordance with UN DPI guidelines, policies and procedures and best practices;
  • Supports the UN in establishing and implementing policies, procedures, and standards for digital preservation and accessibility based on best practices and international standards;
  • Liaises with DPI Managers and external service providers to make sure the digitization project and all deliverables are provided within expected deadlines;
  • Trains and coach UN staff in best practices and workflows for digital AV archives preservation;
  • Performs other duties as assigned.


Professionalism: Expert knowledge of audiovisual library and archives processes and workflows (selection, cataloguing, indexing, clients services, requests, research on primary and secondary sources, filing, preservation); excellent knowledge of audiovisual analog and digital formats, as well as digital assets management best practices, standards,  and procedures; knowledge of media operations (editorial, post-production, and technical processes, acquisition, recording, digitizing, mastering, dubbing, distribution); Knowledge of preservation policies, procedures and best practices to be applied to audiovisual collections; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Technology awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.  Team work: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Work Experience:

At least 5 years of experience in media, audiovisual library and archives, or related field is required. Experience with metadata management for audiovisual collections, digital assets description, and research in a variety of datasets is required; Experience with media assets management systems and/or digital asset management systems, database management system is required. Experience in digital archives preservation workflow is desirable. Experience in non-linear digital editing systems and workflows, as well as digital and analog audiovisual archiving formats and standards is desirable.


English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Other skills:

Proficiency in Microsoft Office tools, specifically Excel Spreadsheet and MS/Access is required. Proficiency in other database management systems and multimedia web site maintenance, specifically with audio and video digital formats for the web, web-based distribution protocols (SFTP, FTP), and cloud storage services is desirable.

Interested candidates please provide as soon as possible the following document:

The UN Personal History Profile (PHP), UN cv format. The candidate must register in the UN Inspira System in order to get to the online PHP form:

Once the PHP is created/updated, please print the PDF form and email to