Project Manager
Kissinger Papers / Manager 2
Manuscripts and Archives
Yale University Library
Yale University Library
New Haven, CT
Rank: Grade 24
Fixed Duration:
One (1) year from date of hire
Schedule: Part-time (20 hours per week); M-F, 8:30 am -12:30 pm
Yale
University offers exciting opportunities for achievement and growth in
New Haven, Connecticut. Conveniently located
between Boston and New York, New Haven is the creative capital of
Connecticut with cultural resources that include two major art museums, a
critically-acclaimed repertory theater, state-of-the-art concert hall,
and world-renowned schools of Architecture, Art,
Drama, and Music.
Position Focus
Under
the supervision of the Senior Archivist for American Diplomacy, the
Project Manager manages and coordinates various aspects of the Kissinger
Papers Project, including: hiring, supervising,
and training C&T staff and student assistants; tracking the
completion of project work; maintaining project documentation; producing
project metrics and piloting project workflows. Responsible
for the use of space, supplies, facilities and other departmental
administrative procedures with project and department staff; setting
daily and long-term work priorities for staff; defining/implementing
workflows and identifying/implementing efficiencies
and improvements; resolving problems and establishing problem
resolution workflows and strategies; contributing to long-range planning
and development of policies and procedures and in the development of
new reports; and managing communication and scheduling
with external project stakeholders. Works
closely with the Senior Archivist and the Kissinger Project Archivist
to coordinate the digitization of the collection, including
managing a digitization pilot and serving as liaison with the digitization vendor.
Principal Responsibilities
1.
Supervises
the department’s project management staff; contributes to the
implementation of comprehensive cross functional project plans and
business solutions.
2.
Creates standardized project planning tools such as timelines, budgets, and resources.
3.
Communicates project related issues to senior management and stakeholders; provides reports and analyses to senior management.
4.
Ensures compliance with Federal, State, and University requirements.
5.
Contributes in long-range planning and development of policies and procedures and in the development of new reports.
6.
Monitors market trends and emerging relevant technologies and methodologies.
7.
Collaborates
in the development of appropriate strategies for implementing
information across a broad range of programs and initiatives.
8.
Manages all aspects of an operation with multiple services and processes.
9.
Responsible for programmatic initiatives and associated strategic planning and implementation of processes.
10.
Administers budget, sets strategic plan, and determines associated costs.
11.
Guides and directs less senior staff and resolve problems as they arise.
12.
May perform other duties as assigned.
Required Education and Experience
Bachelor's
degree in a related field and four (4) years related experience, or an
equivalent combination of education and experience.
Required Skills and Abilities
1.
Supervisory experience in a collaborative, team environment.
2.
Project management experience and excellent organizational skills. Demonstrated ability to meet deadlines.
3.
Excellent
problem solving skills. Excellent oral and written communication
skills. Demonstrated ability to analyze, reconcile, and evaluate data
using technology.
4.
Demonstrated ability to multitask and manage shifting priorities in a rapidly changing environment.
5.
Demonstrated ability to work independently and collaboratively in a diverse work environment.
Preferred Education, Skills & Experience
1. College-level coursework in American history.
2. Formal training in project management.
3. Work experience in an academic archival, library, or museum setting.
4. Experience supervising in a unionized environment.
5. Experience supervising digitization projects.
Ability to lift 30 lb. boxes and push heavy book trucks on a frequent basis.
Salary and Benefits
We
invite you to discover the excitement, diversity, rewards and
excellence of a career at Yale University. One of the
country's great workplaces, Yale University offers exciting
opportunities for meaningful accomplishment and true growth. Our
benefits package is among the best anywhere, with a wide variety of
insurance choices, liberal paid time off, fantastic family and
educational benefits, a variety of retirement benefits, extensive
recreational facilities, and much more.
To Apply:
Applications consisting of a
cover letter, resume, and the names and contact information of three professional references should be sent by creating an account and applying online at
http://www.yale.edu/jobs for immediate consideration - the
STARS req ID for this position is 20160BR. Please be sure to reference
#20160BR in your cover letter.
BACKGROUND CHECK REQUIREMENTS
All
external candidates for employment will be subject to pre-employment
background screening for this position, which may include motor vehicle
and credit checks based on the position description
and job requirements. Internal candidates may be subject to a motor
vehicle or credit check for this position based on the position
description and job requirements. All offers are contingent on
successful completion of the required background check. Please
visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
Yale
University is an affirmative action/equal opportunity employer. Yale
values diversity in its faculty, staff, and students and strongly
encourages applications from women
and members of underrepresented minority groups.
