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Available Positions

Saturday, October 19, 2013

P/T - Library Assistant Intern, CMI (NY)

The Center for Marketing Intelligence is looking for a Library Assistant Intern. This would be a great learning opportunity for someone with administrative experience that is interested in the more research-oriented side of information work. 
This position handles all periodical and library-related subscriptions, coordinates research-related contracts, and resolves billing issues.   The Library Assistant will provide administrative support to the department head and serve as the department point-person for receipt of vendor invoices, time off recordkeeping, the department calendar and reception duty as required.  This is a paid position with growth potential.
*       Order, check-in, route, and maintain periodical (paper and online) subscriptions and passwords. Troubleshoot missing issues and other problems, working with subscription agent and directly with publishers.  (Learning objective: most libraries/information centers perform this activity so it is important to learn as the candidate might do it or supervise it during his or her career)
*       Co-ordinate ordering and payment for books, reports, association memberships, etc. (Learning objective: like above, this is a typical library/information center function)
*       Co-ordinate organization wide, research-related contracts (e.g., Lexis Nexis):
o    prepare pre-approval forms for user participation
o    reconcile billing issues
o    maintain subscription files
o    monthly accrual report

(Learning objective: Working with vendors & contracts has become an important library/information center function: candidate will probably use this experience later in career)
*       Process department vendor invoices (Learning objective: typical library/information center work)
*       General administrative support, including monitoring dept. calendar & time-off records, maintaining phone lists and organization charts
*       Setting up for CMI and vendor webinars, meetings and conference calls
*       Expense report processing, meeting and calendar management and phone support for the department head (Learning objective: all of the above three functions are basic to working in an office today – developing the skill set to multi-task, to do detailed work for a variety of people in a variety of different areas)
*       Ordering office supplies and maintaining CMI’s supply area
*       Work with Growth Services Team on internal databases as time permits (Learning objective: databases have become an important function in most libraries/information centers)
*       Light research work (online and Web-based information search) as time permits (Learning objective: this is the #1 skill a future librarian/information professional needs)
*       1 - 2 years administrative experience in a corporate environment desirable
*       Excellent Microsoft Office skills, especially Excel & PowerPoint
*       Strong facility with numbers
*       Strong organizational and detail skills
*       Team player, self-starter
*       Enrolled in an MLS program (preferably in early stages)
*       Research skills
Information Security Responsibilities:
Access to proprietary systems.
Apply online: