P/T - Library Assistant Intern, CMI (NY)

The Center for Marketing Intelligence is looking for a Library Assistant Intern. This would be a great learning opportunity for someone with administrative experience that is interested in the more research-oriented side of information work. 

Overview:

This position handles all periodical and library-related subscriptions, coordinates research-related contracts, and resolves billing issues.   The Library Assistant will provide administrative support to the department head and serve as the department point-person for receipt of vendor invoices, time off recordkeeping, the department calendar and reception duty as required.  This is a paid position with growth potential.

Responsibilities:

Order, check-in, route, and maintain periodical (paper and online) subscriptions and passwords. Troubleshoot missing issues and other problems, working with subscription agent and directly with publishers.  (Learning objective: most libraries/information centers perform this activity so it is important to learn as the candidate might do it or supervise it during his or her career)        Co-ordinate ordering and payment for books, reports, association memberships, etc. (Learning objective: like above, this is a typical library/information center function)        Co-ordinate organization wide, research-related contracts (e.g., Lexis Nexis): o    prepare pre-approval forms for user participation o    reconcile billing issues o    maintain subscription files o    monthly accrual report (Learning objective: Working with vendors & contracts has become an important library/information center function: candidate will probably use this experience later in career)        Process department vendor invoices (Learning objective: typical library/information center work)        General administrative support, including monitoring dept. calendar & time-off records, maintaining phone lists and organization charts        Setting up for CMI and vendor webinars, meetings and conference calls        Expense report processing, meeting and calendar management and phone support for the department head (Learning objective: all of the above three functions are basic to working in an office today – developing the skill set to multi-task, to do detailed work for a variety of people in a variety of different areas)        Ordering office supplies and maintaining CMI’s supply area        Work with Growth Services Team on internal databases as time permits (Learning objective: databases have become an important function in most libraries/information centers)        Light research work (online and Web-based information search) as time permits (Learning objective: this is the #1 skill a future librarian/information professional needs)

Qualifications:

1 - 2 years administrative experience in a corporate environment desirable        Excellent Microsoft Office skills, especially Excel & PowerPoint        Strong facility with numbers        Strong organizational and detail skills        Team player, self-starter        Enrolled in an MLS program (preferably in early stages)        Research skills

Information Security Responsibilities:

Access to proprietary systems.   Apply online:  http://bit.ly/1cy4mUB