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Available Positions

Tuesday, September 29, 2009

F/T - Records Info Mgr - 1199SEIU

Records Information Manager
Requisition #: 3085
Fund: 1199SEIU Benefit and Pension Funds
Department: Records Retention
Position Status: Permanent
Employment Type: Full time
Location: New York, NY
Working Hours: M - F, 9:00 a.m. to 5:00 p.m.

Meet the various records retention needs for all departments at the 1199SEIU Family of Funds (Benefit and Pension Funds, Training and Employment Funds, and Child Care Funds) with a focus on service and enhancements through the use of technology
Develop strategic plans to improve or expand upon current Records Retention operations and work-flows; implement the Records Management Program across all Funds
Update the Records Retention and Destruction Policy in accordance with various laws and regulations that govern the storage of paper and electronic records such as the: Health Insurance Portability and Accountability Act (HIPAA), Employee Retirement Income Security Act (ERISA), Department of Labor (DOL), Internal Revenue Service (IRS), Sarbanes-Oxley Act, Fair and Accurate Credit Transactions Act (FACTA)
Develop, interpret, and implement best practices for records retention and provide risk management
Work closely with the Assistant Director of Legal Operations to ensure records retention goals and projects are achieved in timely manner and are compliant with laws, policies and procedures
Collaborate with department managers to accomplish records management and information objectives in their units
Oversee and lead the operations of the Records Retention department; supervise staff in accordance to Human Resources guidelines and provisions of the Collective Bargaining Agreement; monitor and evaluate performance, attendance, and identify areas for development; create improvement plans, coach and counsel as appropriate
Manage relationships with records storage vendors to enhance the use of current technology; track facilities, inventories, and payments
Keep abreast of technology trends as it relates to paper and electronic media; ensure Fund records are retrievable and safeguarded appropriately
Serve as the Fund’s liaison with Vitech project in regards to scanning and storage of records
Performs additional projects and responsibilities as assigned

Bachelor’s degree in Records Information Management, Library Science or equivalent years of work experience required; plus
Minimum five (5) years experience in Records Management for mid to large organizations handling a large volume of documents (paper and electronic) required; to include minimum two (2) years supervisory experience a must
Excellent knowledge of Records Retention Schedules and Destruction policies including implementation of Records Management Programs required; experience with storage vendors a must (i.e. Iron Mountain, GRM, Forrest Solutions etc)
Certification in Records Management (CRM); Enterprise Content Management (ECM); Electronic Records Management (ERM), or Certified Archivist highly preferred
Advanced knowledge of records management laws and regulations a must (ERISA, DOL, IRS, HIPAA, SOX, or FACTA, etc)
Excellent knowledge of Document Management Software and multimedia records solutions required
Experience in health insurance, benefits, pension, or union environments a plus
Experience implementing strategies to meet objectives of excellence in a dynamic environment a must
Strong leadership skills required; ability to make independent decisions concerning management, planning, scheduling and assignment of work
Excellent communication skills both verbal and written; good interpersonal skills
Superb analytical skills with ability to provide solutions and develop alternatives
Ability to manage projects effectively, coordinate resources, and work well independently

Apply on organization website:

Originally posted on organization website.