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Available Positions

Monday, September 21, 2009

F/T - Information Management Administrative Coordinator - Ford Foundation

The Ford Foundation is a private philanthropic institution that serves as a resource for innovative people and institutions worldwide. Our goals are to: Strengthen democratic values; reduce poverty and injustice; promote international cooperation; advance human achievement. This has been our purpose for almost half a century.

The Foundation’s Information Management (IM) department provides services in three main areas: research and reference services for staff and outside researchers; management of institutional records and archival collections; and information architecture and electronic content management.

The Administrative Coordinator (AC) creates and maintains web content for IM’s SharePoint sites. S/he researches free and subscription-based electronic information resources and recommends purchases. S/he works with a cross section of IM staff to integrate such materials into IM resources and to facilitate access to these materials by both NY and overseas offices.

The AC maintains vendor contracts and monitors contract compliance. S/he conducts usability studies, focus groups and training sessions. S/he markets and promotes IM resources by creating electronic and print materials. The AC maintains IP addresses and passwords to ensure in-office and remote access to resources worldwide. S/he troubleshoots access issues and coordinates resolution with vendors and technical support specialists.

Under general supervision, the AC oversees and coordinates IM’s administrative operations and special projects. S/he develops and implements improved departmental and unit procedures. The AC provides ongoing administrative support to the Manager, Information Management and other IM unit managers as needed. S/he coordinates meetings, updates project plans, assists with annual budget planning for the department, and coordinates monthly variance reports. S/he creates presentations and informational/training brochures. The AC participates in related projects.

BA/BS or combination of equivalent experience and education. Minimum five years’ work experience providing administrative support in a professional setting. Ability to organize own work, coordinate projects, set priorities and follow up on assignments with a minimum of direction. Ability to meet deadlines and work well under pressure. Excellent communication skills and attention to detail. Experience using Microsoft Office Word and Outlook with strong skills in Microsoft Excel and PowerPoint. Familiarity with HTML. Experience with relational databases (e.g. Access) and Adobe products. Outstanding proofreading and writing skills. Ability to create functional and aesthetically pleasing presentations, brochures and instructional literature.

Experience managing web content using Microsoft SharePoint or similar web content management tools. Experience using project planning software such as Microsoft Project. Skill in organizing and managing data using Microsoft Access or similar database tools.

Grade: 126 - Non Exempt

Hiring Guidelines: $48,600 - $58,000

To apply for employment, please send resume and cover letter including salary information to Ms. Theresa Smith at the 320 East 43rd Street, New York, NY 10017 OR visit

Excellent benefits include Foundation-paid comprehensive medical and dental insurance, retirement plan, generous vacation, and tuition reimbursement.
Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.

Direct posting from this non-profit organization.