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Wednesday, December 17, 2014

Digital Collections Archivist, NYC Dept of Env (NY)

Digital Collections Archivist

The New York City Department of Environmental Protection is seeking a candidate for the position of Digital Collections Archivist to join its Records and Archives Management unit. This newly created position will administer the recently acquired digital asset management system (Extensis Portfolio), direct digitization projects, acquire and describe born digital records, implement a strategy for preserving digital assets, and improve on ways to provide access to digital assets based on user needs. This position will monitor system hardware and storage needs and interface with the agency’s Information Technology group on behalf of the unit.

·   Administer digital asset management system including service contracts, software upgrades, creating user accounts with variable security and access rights, etc.
·   Develop, implement, and document workflows and procedures for the capture, storage, and delivery of digital assets and associated metadata
·   Establish procedures and schedules to systematically receive born digital records from agency creators (starting with press office photography, capital construction photography, and serial reports/publications); lead efforts to locate and transfer high value born digital records from agency creators to archive.
·   Import descriptive metadata into Extensis Portfolio from collection inventories
·   Update collection inventories with technical digital metadata
·   Plan and direct digitization projects and perform ad-hoc digitization as required
·   Maintain and report metrics on digitization projects, born digital acquisitions and other significant information that demonstrates work progress and the merits of the unit’s digital program
·   Collaborate on the development of metadata to enhance access to digital assets including controlled vocabularies
·   Improve access to digital assets by observing and analyzing user trends and needs
·   Investigate, propose, and implement a strategy to preserve digital assets
·   Oversee hardware and software needs such as support contracts and backups; plan for growth and replacement
·   Develop, document, and provide training for digitization projects and for using Extensis Portfolio
·   Fulfill agency obligation to Local Law 11 of 2003 which requires city agencies to transfer electronic copies of official publications to the Department of Records and Information Services
·   Contribute to grant writing that supports digital projects

Qualification requirements
1. A master’s degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or
2. Education and/or experience equivalent to “1” above. However, all candidates must have a master’s degree from an accredited college and the one year of supervisory experience as described in “1” above.

Preferred skills
·   Aptitude for complex, analytical work with strong attention to detail
·   Desire and ability to work in a collaborative team-oriented environment
·   Ability to communicate effectively on technology issues with technical and non-technical staff
·   Experience implementing and managing a digital asset management system and directing a digitization project
·   Working knowledge of metadata and archival description standards DACS, EAD, MODS, METS, and Dublin Core
·   Working knowledge of digital preservation standards such as PREMIS, OAIS, and TDR
·   Familiarity with digital preservation, digital imaging, and digital forensics  software and applications
·   Strong command of archival theory and experience working in an archive, library, or museum
·   Experience establishing and customizing open source software applications
·   Experience working with relational databases
·   Familiarity with archival description software applications such as Archivists’ Toolkit, ArchivesSpace, and/or Archon
·   Proficiency with Adobe Photoshop
·   Experience with a wide range of operating systems, storage systems, and file formats

Salary: $48,070-$70,106

To apply go to and select "jobs". For applicants that are not currently working for NYC select "Non-Employee Login" or use this link . You can search for the job by the title "Digital Collections Archivist" and by the Job ID "178095".