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Available Positions

Thursday, September 25, 2014

Library Ass't Intern (Paid), CMI (NY)

The Center for Marketing Intelligence is looking for a Library Assistant Intern. This would be a great learning opportunity for someone with administrative experience that is interested in the more research-oriented side of information work.

This position handles all periodical and library-related subscriptions, coordinates research-related contracts, and resolves billing issues. The Library Assistant will provide administrative support to the department head and serve as the department point-person for receipt of vendor invoices, time off recordkeeping, the department calendar and reception duty as required. This is a paid position with growth potential.

·  Order, check-in, route, and maintain periodical (paper and online) subscriptions and passwords. Troubleshoot missing issues and other problems, working with subscription agent and directly with publishers. (Learning objective: most libraries/information centers perform this activity so it is important to learn as the candidate might do it or supervise it during his or her career)
·  Co-ordinate ordering and payment for books, reports, association memberships, etc. (Learning objective: like above, this is a typical library/information center function)
·  Co-ordinate organization wide, research-related contracts (e.g., Lexis Nexis):
·  prepare pre-approval forms for user participation
·  reconcile billing issues
·  maintain subscription files
·  monthly accrual report
·  (Learning objective: Working with vendors & contracts has become an important library/information center function: candidate will probably use this experience later in career)
·  Process department vendor invoices (Learning objective: typical library/information center work)
·  General administrative support, including monitoring dept. calendar & time-off records, maintaining phone lists and organization charts
·  Setting up for CMI and vendor webinars, meetings and conference calls
·  Expense report processing, meeting and calendar management and phone support for the department head (Learning objective: all of the above three functions are basic to working in an office today – developing the skill set to multi-task, to do detailed work for a variety of people in a variety of different areas)
·  Ordering office supplies and maintaining CMI’s supply area
·  Work with Growth Services Team on internal databases as time permits (Learning objective: databases have become an important function in most libraries/information centers)
·  Light research work (online and Web-based information search) as time permits (Learning objective: this is the #1 skill a future librarian/information professional needs)

·  1 - 2 years administrative experience in a corporate environment desirable
·  Excellent Microsoft Office skills, especially Excel & PowerPoint
·  Strong facility with numbers
·  Strong organizational and detail skills
·  Team player, self-starter
·  Enrolled in an MLS program (preferably in early stages)
·  Research skills