Archives & Records Coordinator, NYCLU (NY)

ARCHIVES & RECORDS COORDINATOR

Position: Archives & Records Coordinator

Salary Range:  $36,000-45,000/yr (negotiable), (NYCLU has a generous and competitive benefits package)

Location: New York Civil Liberties Union, 125 Broad Street, NY, NY
Applications Accepted until position is filled

The New York Civil Liberties Union (NYCLU) is one of the nation's foremost defenders of civil liberties and civil rights. Founded in 1951 as the New York affiliate of the American Civil Liberties Union, we are a nonpartisan organization with nine offices and nearly 50,000 members across the state.

 

The New York Civil Liberties Union seeks a full-time Archives & Records Coordinator.  The qualified candidate will work under the supervision of the Administrative Manager and oversee the maintenance and management of the NYCLU archives and office-wide records. The ideal candidate has prior experience and success working with institutional archives and has records management knowledge and/or experience.  The Archives & Records Coordinator will work with staff across all departments of the organization to continue to revise, implement, and draft records retention policies, will establish a protocol for management of the organization’s electronic records, and will also supervise graduate student assistants when necessary.  

 

ROLES AND RESPONSIBILITIES:

 

·         Work independently on concluding the preliminary processing phase of the NYCLU Archives, as specified in the agreement between the NYCLU and SUNY Albany M.E. Grenander Department of Special Collections and Archives.

 

·         Serve as liaison between NYCLU and the organization’s offsite storage vendor.

 

·         Serve as primary liaison between NYCLU and SUNY Albany Archives, overseeing and facilitating exchange of records.

 

·         Work in collaboration with NYCLU staff to revise and implement policies and procedures regarding the retention and management of NYCLU records and oversee enforcement and practice of these policies.

      ·        Create reference aids such as accession lists, indexes, guides and finding aids.

·         Respond to reference inquiries from staff members statewide and maintain a record of these activities.

 

·          Survey and appraise records for possible digitization and/or permanent retention in the NYCLU offices.

      ·         Carry out records retention and disposition procedures.

·         Oversee and supervise graduate student assistants on digitization of archival collections.

 

·         Identify appropriate standards or best practices to be adopted for the NYCLU regarding the management of electronic records.

 

·         Serve as liaison to the ACLU Archives at the National Office in archives and records related issues.

 

EXPERIENCE AND QUALIFICATIONS

 

·         1 – 3 years work experience in a library, archives or information center with a masters degree in library and information science, history, or related field required.

 

·         Certificate or training in archives and records management with an understanding of basic archival principles and practices and/or work experience strongly preferred.  

 

·         Must be detail-oriented and organized with strong written and oral communication skills and strong research skills.

 

·         Knowledge of or experience in: electronic records management, general database management, archival management software or records management software, trends and technologies in digital archives, and proficiency in Microsoft Office Suite.

      ·     Ability to work independently and collaboratively, including some supervisory skill.

      ·      Must be able to lift up to 50 pounds.

 

HOW TO APPLY:

If you are a proactive and resourceful team player with a passion for public interest issues, please send a cover letter (with salary requirements) and resume by email to jobs@nyclu.org.  Reference “Archives & Records Coordinator” in the subject line.

 

The NYCLU is an equal opportunity employer and encourages all applicants regardless of race, sex, age, disability, religion, national origin or sexual orientation. We are committed to having a workforce that reflects the diversity of the population that we serve at all levels within the organization. The NYCLU is proud to be an affirmative action/equal opportunity employer and encourages applications from women, people of color, persons with disabilities, and lesbian, gay, bisexual and transgender individuals.