Program implementation of policy, procedures, and standards
Partner and work closely with Legal, IT, Finance, Human Resources, Communications and other business functions to implement the RIM program worldwide, including providing direction on project work and assistance with localization in areas where appropriate
Implementation and maintenance of records management systems
Implementation and maintenance of records retention schedules
Maintenance of ESI data map
Maintenance of process to address legacy data
Assist and manage RIM related training
Liaison with IT on RIM technology projects
Administer and assist employees with physical records tracking system
Track and assist with facility relocations in relation to records
Implementation of the Global RIM program
Provide subject matter expertise to the Global Legal Organization and business colleagues with respect to electronic records, physical records, legacy data and best practices.
Implement and maintain records retention schedules. This includes working with external vendors on the development of the schedules, managing translations of the schedules, working with the regions and local markets to implement the schedules, and tracking changes to the schedules.
Implement, maintain, and administer the legal hold system. This includes implementation and of the system, providing support as a system admin, liaison with the vendor and IT on any issues, and working with the lawyers to track and maintain the legal hold process.
Maintain the ESI data map by working with system owners.
Assist in the management of physical and electronic records.
Assist in maintaining the program's infrastructure, including working with records coordinators, tracking, training, and partnering with Legal, IT, Finance, Human Resources, Communications and other business functions to maintain this infrastructure.
Manage and update the RIM Intranet, this may include providing content or recommendations for the site.
Support any necessary development or revisions of RIM policies and procedures.
Office Vision Search Partners, LLC
Job Requirements Qualifications
Bachelor's degree or higher is required.
5 plus years of Records and Information Management experience
CRM (Certified Records Manager) certification strongly preferred
Minimum 3 years experience in implementation or facilitation of a records and information management program, preferably in a global, corporate organization
Experience with electronic and physical records program policies, procedures and best practices
Work experience managing records and information management-related tools (software and/or web-based)
Familiarity with e-discovery
Ethics & Compliance program experience preferred
Sensitivity to multicultural dimensions and understanding of different learning and thinking styles.
Strong written and verbal communication skills
Strong organizational skills with high level of attention to detail and accuracy
Excellent judgment, discretion and ability to appropriately handle issues, privileged and confidential information, and highly sensitive documents
Experience at working both independently and in a team-oriented, collaborative environment
Vendor management skills
Participation in MER, ARMA, AIIM or similar records and information management professional association is a plus