Records Project Manager
NYC - Midtown
This role is responsible for the management, coordination, and driving from start to successful completion
the
restructure of all
of the Company’s shared drives. This
includes, but is not limited to,
the analyses of business requirements, recommend, develop
and/or reengineer file
structures to meet business requirements, identify key corporate records, identify records/documents that can be destroyed based on current
retention policies,
work with IT Infrastructure personnel in
the
management of
user security permissions within the restructured shared drives and get sign-off from IT prior to
implementing a new structure and proposing new permission changes to the business.
Manages the Company’s Records
Retention
Program; ensures compliance with
code of
federal regulations, state law, corporate policy and procedure and financial
and regulatory accountabilities. Trains personnel on the policies and legal requirements
pertaining to records retention; ensures records are being maintained according to company records retention policy and state and federal legal requirements. Leads the review,
identification, implementation and enforcement of records retention policies
RESPONSIBILITIES:
Analyze business requirements, recommend, develop and/or reengineer business
processes
for the successful management of physical
and
electronic records and
document solution that will meet business goals and strategies.
Ownership and life cycle management of files on all file shares
Ownership and management of
disk space usage and availability on servers with file shares
Manages directory hierarchies on file shares according to business requirements
Create drafts of
policies and procedures for several disciplines within the
company for review and obtain approvals.
Provide day to day direction, monitor on-going projects for efficiency and
completion
Responsible timely completion of projects and tasks as assigned
Manages the Company’s Records Retention Program; ensures compliance with code of federal regulations, state law, corporate policy and procedure and financial
and
regulatory accountabilities.
Trains personnel on the policies
and legal requirements pertaining to records
retention; ensures records are being maintained according to records
retention policy and state and federal legal
requirements.
Leads the review, identification, implementation and enforcement of records retention policies.
·
Oversees the operating procedures of storage and retrieval of active and inactive
permanent records.
Ensures the protection of vital records and preservation of
historically
valuable records.
Coordinates litigation responses to subpoenas and production of records.
Analyzes and evaluates records retention management throughout the US offices and recommends cost
effective improvement strategies, promotes and fosters systematic and efficient records retention program initiatives.
Manages the Records Center operations, including the computerized inventory and synchronization of the Physical Records Management database and off-
site vendors systems,
as well
as the organization, receipt, indexing, retrieval,
access and destruction and archival of corporate records.
Prepares project proposals
and
cost analysis; and provides monthly statistical status reports.
Coordinates office records clean-up events in HQ and regional offices.
Manages/processes storage and shredding billing and adheres to budgets.
QUALIFICATIONS/REQUIREMENTS
7 years of advanced RM knowledge; including records retention
disposition procedures.
Experience and knowledge of records management principles, trends and life cycle for each discipline with
ability to translate and apply to company
Previous experience with implementation, process improvement and working with staff
Strong project management skills to effectively plan,
execute, attain needed buy- in,
communicate and measure program progress
and results. This applies to
both business owners and senior records management team members.
Must be able to work independently and in a team environment
Must
be proactive and be able to meet goals and tasks
Strong customer
service skills
Knowledge of electronic document management systems. Experience with Shared Drives
and SharePoint
Resumes as WORD doc to:
LouAnn.dinallo@bstamerica.com 267 966 7424 or
Diane.goldstein@bstamerica.com 212 842 9788
