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Available Positions

Wednesday, June 24, 2015

Records Manager, MTA (NY)

Records Manager, Metropolitan Transportation Authority – NY

The position directs and manages all aspects of the MTA’s corporate Records Management, Archival and Vital Records Programs, Forms Control, Information Center, Micrographics Programs, and provides technical assistance to subsidiary agencies to establish uniform program standards, where appropriate, and to conform to legal, audit, state and federal requirements.
Application deadline is July 6.
Salary: Min.:  $70,933       Mid.:  $88,666    

Assist Records Coordinators on transfer of eligible records series to off-site records center.
Use automated indexes to search and retrieve file cartons from off-site records center or find current location and user of cartons on-site.
Arrange for retrieval and refilling of cartons at off-site records center.
Administer the Records Retention Schedule Program.
Update schedules to conform to agency, legal, audit, state and federal requirements.
Provide instruction to Records Coordinators on records policy and understanding of their retention schedules.
Establish company-wide Vital Records policies, standards and guidelines.
Maintain original MTA policies and distribution list of manual holders.
Distribute MTA policies.
Implement the MTA Forms Control Program, which includes the establishment and maintenance of control records and files for company-standardized forms.
Develop and coordinate the use of microfilm techniques and electronic data capture (CD-ROM) for retention and retrieval of information. Specify mode, system and equipment to be used, justified by need and cost.
Assist with the selection of records to be microfilmed or digitized.
Verify cartons, inventories and box control forms for completeness and accuracy.
Update automated microfilm registry/index.
Monitor the flow of records to and from microfilming/document imaging vendor.
Perform sample visual inspection of finished work.
Arrange off-site storage of master microforms.
Administer the MTA Archives repository, containing records of permanent, historical and enduring value, which includes conservation of sensitive, aging, fragile documents, maps and films.
Plan all annual and mid-year budget requests for the delivery of records management services at MTA Headquarters and ensure effective administration of approved budget appropriations.
Manage all staffing requirements for MTA records management.


Thorough knowledge and experience in state-of-the-art records management systems, including electronic document imaging (EDI), records management software, computer-assisted retrieval (CAR), and micrographics technology.
Expertise in records management principles, techniques, and equipment.
In depth knowledge of Industry-established principles and techniques for records management.
Knowledge of Systems analyses of manual and computerized systems.
In depth knowledge of document imaging systems: micrographics systems and equipment (microfilm, microfiche, COM) and electronic data capture (optical disk, CD-ROM, etc).
Excellent budget planning and administration skills.
Membership in ARMA International (Association of Records Managers and Administrators).

Education and Experience

Bachelor’s Degree (or equivalent work experience) in Information Science or Library Science. Master’s Degree a plus.
Minimum of 5-7 years of experience in records management.

To apply: