UNITED NATIONS
TEMPORARY VACANCY ANNOUNCEMENT
Associate Information Management Officer
Service/Section: Archives Records Mgmt Section (ARMS)
Estimated Start Date: 15/02/2011
Duty Station: New York
Possibility of Extension? YES
Duration: up to 30 April 2011 Open to External Candidates? YES
DUTIES AND RESPONSIBILITIES
This position is located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records
Management Section (ARMS). Under the supervision of the Chief, Archives Unit, the Associate Information Management Officer is responsible for the management of projects to describe and preserve the United Nations archival records according to international standards. The incumbent conducts in particular reference functions by advising internal and external users about archival holdings, access and declassification requests in compliance with UN policies and practices. He/She maintains
communication with other information and records managers and provides services on archival related issues to all departments.
He/She manages archival descriptive data in the Section’s electronic recordkeeping system (TRIM). He/She makes recommendations for enhancement of ARMS website and participates in the maintenance and update of the archives portion of ARMS website. He/She performs other related duties, as required.
COMPETENCIES
• Professionalism – Domains of professional knowledge include the following: the nature of archives, records and recordkeeping; appraisal, arrangement and description of archival records; maintenance and disposition of records, preservation.
Demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations.
• Planning and Organising – Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision.
• Technological Awareness – In-depth knowledge and experience of relevant technology and its application to archives and recordkeeping.
• Communication – Demonstrable ability to write in a clear and concise manner and to communicate effectively orally.
Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups.
• Teamwork – Demonstrated interpersonal skills and ability to establish and maintain effective working relations
For Managerial Positions:
QUALIFICATIONS
Experience: At least two years of progressively responsible professional experience in modern archives, recordkeeping and/or information management functions. Experience at the international level preferred.
Education: Advanced university degree (Masters Degree) with a specialization in archival or information science, information systems, social science (history or international relations, esp. in the post-World War II period) or a related field. A first level university degree with a combination of relevant academic qualifications and experience may be accepted in lieu of the advanced university degree.
Languages: English and French are the working languages of the United Nations Secretariat. For this post, fluency in spoken and English is required. Knowledge of a second official UN language is an advantage.
Other Skills: Specialization in the application of information technology to archives and records management.
ADDITIONAL COMMENTS
DOCUMENTS REQUIRED:
Cover Letter
PHP
Signed PAS Periods: 2008-9,2009-10
ALL SUBMISSIONS TO BE SENT TO:
Contact Name: Paola Casini
Email Address: casinip@un.org
Note:
While this temporary assignment will provide the successful applicant with an ideal opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Internal candidates for this purpose is defined as staff members currently serving under 100 series appointment who have been recruited after a competitive examination under staff rule 104.15 or after the advice of a Secretariat joint body under staff rule 104.14. External applicants may be considered when it is not possible to identify suitable internal candidates of the same department/office.
Please note that external candidates are generally not entitled to be appointed at the advertised level of this temporary vacancy and will therefore be graded in accordance with the current recruitment guidelines. This means that the grade may be at a lower level than that of the advertised level of the post.
For information on the provisions for special post allowance, please refer to ST/AI/1999/17.
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