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Available Positions

Tuesday, June 7, 2011

P/T - New Business Librarian - Y&R

New Business Librarian, Global Business Development, Y&R, New York, N.Y.
Part-time (permanent), 25 hours per week
Location: New York City, possible option to work remotely

The New Business Librarian plays a crucial role in the business development process at Y&R, one of the world’s leading marketing communications companies. Working with new business teams around the globe, this individual ensures that recent winning pitches are available for quick reference & inspiration and that the best, company-approved answers to the most frequently asked questions in RFIs and RFPs are easily accessible.

·                     Maintains metadata and file structure for a new, web-based global knowledge management tool.
·                     Creates descriptive records for new documents, uploads and applies appropriate metadata.
·                     Extracts the best, company-approved answers to the most frequently asked questions in RFIs and RFPs, organizes them and uploads them to the site to ensure quick, easy access.
·                     Updates the statistics & facts on the site on a quarterly/annual basis.
·                     Composes monthly newsletter informing users of new additions and enhancements to the site.
·                     Updates documentation and user guides to the site.
·                     Adds new members to the new business site. Maintains members’ mailing list. Sends out welcome e-mail and user guide.
·                     Conducts orientation and training sessions – in-person and via WebEx/LiveMeeting.
·                     Responds to requests for information providing ad-hoc guidance to finding documents & information on the site.
·                     Participates in global and regional new business meetings and provides information & assistance, when needed.


·                     Education equivalent to a Bachelors or Masters in Library Science.
·                     2-5 years of relevant subject experience (advertising, marketing, communications, market research) a plus.
·                     Excellent organizational, written and verbal communication skills.
·                     Well organized, disciplined and detail oriented.
·                     Must bring exceptional collaboration and teamwork skills.
·                     Must be able to work independently.
·                     Comfortable in working horizontally across different categories, clients, internal teams.
·                     Interest and passion in training others and building knowledge across the organization.
·                     Experience in asset organization and research.
·                     Must be proficient in Microsoft Word, PowerPoint, Excel, as well as HTML editing.

Salary, plus benefits – commensurate with relevant experience.

To Apply:  Submit résumé and cover letter to Jack Lobo at

Questions about the position can be directed to Gwen Loeffler at