F/T - Chief Archivist, CUNY (NY)

 

Job Title: Chief Archivist Job ID: 30470 Location: City College of New York Regular/Temporary: Regular

POSITION DETAILS The Library Manager - Chief Archivist is vital to the day‐to‐day operations and long‐term advancement of the Dominican Archives at the CUNY Dominican Studies Institute. Accordingly, the role of Library Manager - Chief Archivist is on the Higher Education Associate (HEA) line. The candidate selected for this position will be responsible for all aspects of the Archives, including records management, collection development, survey, accession, arrangement, description, preservation, exhibition, and access to the Institute’s archival holdings. These duties are to be managed and executed in accordance with current national archival standards and practices. The post holder is also tasked with refining and implementing policies and procedures in support of the collections, including the Dominican Archives’ disaster recovery plan, which should be reviewed annually. The Library Manager - Chief Archivist will be responsible for effective management of faculty and staff, including onboarding, training and development, performance management, and promotion processes. The post holder will be responsible for providing in-service training to staff, interns, and work‐study students assigned to the Archives. The candidate will make the archival content available to researchers, including the development of descriptive guides, the analysis of content, the publication of finding aids, and the development of digital products. The selected candidate will also represent the CUNY DSI Archives at public programs and at professional conferences and seminars, to further share and promote CUNY DSI’s archival collections and educational programs by way of exhibition and publication opportunities. The candidate will identify additional funding opportunities and undertake grant proposal writing. The Library Manager - Chief Archivist will seek opportunities to create new collaborations with other entities to bring visibility to current holdings and to increase the likelihood of new donations of collections by coordinating the logistical planning of the acceptance of such donations. The post holder is responsible for maintaining an active, up‐to‐date Archives Advisory Committee, for preparing grant proposals for the benefit of the Archives, and for periodic and annual reports. The Library Manager - Chief Archivist will oversee outreach programs for both students and the general public, such as classes, workshops, lectures, tours, and exhibits related to the CUNY DSI Archives.

Campus-Specific Information and Duties: Under administrative direction, with great latitude for the exercise of independent judgment and initiative, performs highly managerial and professional archival work of considerable difficulty and responsibility, administers the Institute’s archival program, including the survey, accession, arrangement, cataloguing, preservation, exhibition, and use of archival materials. Oversees the construction and administers the operations and security of the archival facility. Coordinates educational and public outreach programs, such as tours, workshops, lectures, and classes. Develops and implements policies, rules, and procedures relating to the archival program. Advises the Director on matters related to the archival policies and practices. Prepares and implements grant proposals for the accession, processing, preservation, and use of archives. Participates in activities of the Archives Advisory Committee. Plans, organizes, directs, and coordinates the operations of Archives. Oversees staff and faculty management, including onboarding, training and development, performance reviews, and promotion processes. Provides in‐service training to staff, interns, and work-study students assigned to the Archives. Provides expert advice on the equipment and automation needs. Represents the archives at public programs at professional conferences and seminars. Oversees the construction, maintenance, securit,y and operations of the archival facility. Other administrative duties as assigned or necessary.

QUALIFICATIONS Bachelor's Degree and six years' related experience required; MLS degree and/or Master's in a related field may be substituted for a portion of the experience requirement. Preferred Qualifications: Extensive knowledge of archival theory, principles, and practices, including accessioning, arrangement, description, and preservation of materials. Strong leadership and managerial skills to oversee operations, supervise staff, and coordinate with faculty and institutional partners. Excellent written and verbal communication skills for policy development, grant writing, and public outreach. Ability to exercise independent judgment and initiative in high‐level administrative decision‐making. Experience with archival facility planning and management, including security, maintenance, and infrastructure oversight. Skilled in developing and leading educational and public programming, such as tours, lectures, and workshops. Proficiency with archival technologies and automation tools, and ability to assess equipment and digital needs. Strong project management and organizational abilities, including handling multiple priorities and meeting deadlines. Grant development and administration expertise, particularly related to archival preservation and access. Capacity to represent the archive professionally at public events, conferences, and within advisory committees. A Master's degree in archival administration, history, political science, library science, public administration, or a related field and five years of experience as a professional archivist or records manager, including two years in a supervisory or managerial capacity. A Bachelor's Degree in archival administration, history, political science, library science, public administration, or a related field and seven years of experience as a professional archivist or records manager, including two years in a supervisory or managerial capacity. A satisfactory equivalent of education and experience as described above. However, all candidates must have at least a bachelor's degree and the required managerial experience.

CUNY TITLE Higher Education Associate FLSA Exempt COMPENSATION AND BENEFITS Salary Range: $106,439 - $114,353. Salary commensurate with education and experience.  CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.  We offer a range of health plans, competitive retirement/pension benefits, savings plans, tuition waivers for CUNY graduate study, and generous paid time off.  Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY If you are viewing this job posting in CUNYfirst, please click on "Apply Now" on the bottom of this page and follow the instructions. If you are viewing this job posting externally, please apply as follows Go to www.cuny.edu and click on "Employment." Click "Search job listings." Click on More options to search for CUNY jobs. Search for Job Opening ID number: 30470 Click on the "Apply Now" button and follow the instructions. PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format. CLOSING DATE September 16, 2025 JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans, and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.