Vice President, Records Management
JOB SUMMARY:
The Vice President of Records is responsible for the overall management of the Records Management Department, including direct management of the staff. The role is also directly responsible for administration of the NYCEDC Records Management Program. The VP works with his/her staff to develop and implement policies and procedures that relate to the Program's various components, including records retention, vital records, active and inactive file management, imaging, and electronic document and records management. Working with the Business Technology Office, MIS, Legal and vendors, the VP of Records manages the continuous development of processes related to the efficient management of the Information Life Cycle. The role manages vendor relations, including contracts and SLA’s, in order to ensure highly efficient and cost-effective Records and Information Management operations in the Corporation.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Manages people. Determines hiring needs, recruits and selects employees. Delegates and assigns work as appropriate to employees' capabilities and NYCEDC needs.
• Ensures all employees are oriented to their position and provided with appropriate training development and continuing education. Monitors performance, provides coaching and feedback on an ongoing basis.
• Interprets and applies the Corporation's policies and procedures
• Communicates at all levels of the organization
• Manages budget
• Manages projects as they relate to information management
• Implementing and monitoring records destruction, including transmission of destruction order to the Corporation's offsite storage facility, obtaining and preserving the necessary records destruction documentation, and updating FS accordingly
• Provides orientation and training to the Corporation's staff, answering the Records Management Help Desk inquiries
• Performs data analysis and cleanup, especially in regard to legacy data
• Preparing cost-benefit analyses and feasibility studies
• Researching records management issues, including but not limited to records retention and destruction
• Reviewing Destruction Eligibility Reports to ensure compliance with the Corporation's Records Retention Program
OTHER RESPONSIBILITIES:
• Administering Legal Holds, including identification of records subject to a Legal Hold and maintaining Legal Hold status on these records until notice of a release of Hold is communicated to the Records Management Division
• Planning the efficient use of onsite and offsite storage space in order to minimize storage and retrival costs
• Purchasing supplies and equipment
QUALIFICATIONS:
• Bachelor’s Degree or equivalent
• Minimum 6 years experience in Records Management
• CRM a plus
• MS Office Suite; Sharepoint; Records and Information Management technologies
• Keen attention to detail
• Strong written and oral communication skills
• Strong managerial skills
• Self-motivated
• Moderate to advanced computer literacy, ability to work on several projects at the same time and under pressure
• Ability to work on several projects at the same time and under pressure
• Strong analytical, organization and planning skills
PREFERRED QUALIFICATIONS: Experience with implementation of imaging technologies
About Records Management:
The Records Management Department develops and implements policies and procedures to identify, track, share and maintain NYCEDC's documents, files and drawings. This, in turn, ensures the security of NYCEDC's critical records and enables their safekeeping for disaster protection. We provide easy access to documents and data, in electronic and hard copy format, regarding properties NYCEDC manages and sells on behalf of the City of New York and projects in which NYCEDC is involved.
About NYCEDC:
New York City Economic Development Corporation is the City’s primary vehicle for promoting economic growth in each of the five boroughs. NYCEDC’s mission is to stimulate job growth through expansion and redevelopment programs that encourage investment, generate prosperity and strengthen the City’s competitive position. NYCEDC serves as an advocate to the business community by building relationships with companies that allow them to take advantage of New York City’s many opportunities. Additional information on NYCEDC can be found by visiting http://www.nycedc.com/
The New York City Economic Development Corporation is an Equal Opportunity Employer. NYCEDC offers excellent benefits, including company-paid 401 (a) pension plan and 403(b) tax-advantaged retirement savings plans, medical, dental and vision benefits, and tuition reimbursement.
To Apply:
You can apply by going online to
http://tbe.taleo.net/NA4/ats/careers/requisition.jsp?org=NYCEDC&cws=1&rid=321
