Assistant Project Coordinator Special Archive
Description
JOB INFORMATION
Resume Due Date: March 12, 2025
Functional Job Title: Assistant Project Coordinator- Special Archive
Department/Division: Office of the President
Work Location: 2 Broadway
This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.
COMPENSATION
Earnings Potential: $65,181- $84,813
Hay Points: 323
Overtime Eligibility: Not eligible for paid overtime in accordance with FLSA
RESPONSIBILITIES
MTA Bridges and Tunnels, aka, Triborough Bridge and Tunnel Authority or “TBTA,” seeks a Special Archive & Library Specialist to assist in the preservation, organization, and accessibility of its historical collections. These collections include long-time Chairman Robert Moses' TBTA papers, engineering drawings, corporate records, artifacts, film footage, architectural models, and print and digital photographs. This role provides critical research support to internal departments such as the Internal Security Department (ISD), Maintenance, Office of the President, and Construction & Development Engineering teams by maintaining and retrieving historical records related to the planning and construction of the Authority's seven bridges and two tunnels.
The specialist will also catalog new acquisitions, apply basic preservation techniques, and ensure the archive continues to document the agency's evolving history. In addition, the role will be involved in programming, exhibit design, reference, and the provision of documentation to internal and external stakeholders.
Key Responsibilities:
- Conduct research and retrieve historical records for internal departments.
- Maintain and organize archives dating from 1933 to the present.
- Catalog new acquisitions, documents, artifacts, and photographs.
- Apply basic preservation methods to protect historical materials.
- Develop and implement a comprehensive digitization program aligned with industry standards.
- Educate engineers, architects, and consultants on standards and practices for documentation.
- Assist in historical exhibits, respond to reference requests, contribute to employee newsletters, and provide educational tours for students and staff.
This role plays a vital part in ensuring the preservation and accessibility of TBTA's historical legacy while supporting critical operational and engineering decisions.
QUALIFICATIONS
Bachelor’s degree in History (or related fields) and three (3) years professional experience as an archivist, with knowledge of archival and/or library best practices
Proficient in Microsoft Office Suite
Minimum of 2 years working with born-digital photographs, and hands-on experience using metadata schemas and application of Dublin Core standards
Knowledge of the life cycle of records.
Familiarity with professional concepts such as provenance, and the organization of institutional records
Knowledge of the preservation requirements for different records' formats, both physical and digital
Knowledge of best practices in cataloging and organizing data
Knowledge of best methods to acquire digital photographs-understanding of different methods of backing up digital files
Understanding of the life cycle of digital photographs
Knowledge of software and hardware platforms to manage digital photos
Ability to juggle multiple simultaneous requests in a timely manner
Ability to conduct meticulous, detail-oriented historical research
Ability to maintain proper paperwork documenting compliance with internal policies
Ability to communicate technology language and concepts to a non-technological audience
Excellent research skills, outstanding written, verbal and interpersonal communication skills.
Ability to manage time, competing deadlines, carry out long-term projects, and ability to work independently.
Ability to communicate in written and spoken English
Ability to organize and prioritize archival material
PREFERRED
Master’s degree in History or Library Science with a concentration/certification--i.e., formal training, in managing archival records
Facility with social media platforms and usage.
Knowledge of New York City history a plus.
OTHER INFORMATION
MTA Bridges and Tunnels is governed by the Civil Service Rules and Regulations administered by the Department of Citywide Administrative Services (DCAS).
Also, pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).
HOW TO APPLY
MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link.
Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.
EQUAL EMPLOYMENT OPPORTUNITY
MTA
and its subsidiary and affiliated agencies are Equal Opportunity
Employers, including with respect to veteran status and individuals with
disabilities.
The
MTA encourages qualified applicants from diverse backgrounds,
experiences, and abilities, including military service members, to
apply.
To Read Full Job Announcement & Apply:
https://careers.mta.org/jobs/15708229-assistant-project-coordinator-special-archive
