Job Title: Market Data Administrator
Job Location: New York
Reports to: Director of Market Data
Join an innovative and collaborative team of information professionals managing a wide array of investment research resources, supporting a well-established hedge fund. The Market Data Administrator (MDA) is the custodian of the FITS (TRG Screen) platform; this software is used to capture research and market data contracts, along with corresponding terms, pricing, invoices, users, and other associated data. In this role you will have the opportunity to interact with Accounting, Investment and Research professionals across the firm as well as with external counterparts. The incumbent is also the in-house FITS expert and is relied upon for overall data integrity and governance within the system as well as for all reporting needs – quarterly and annual spend as well as ad hoc reports. The MDA will manage the firm’s relationship with Prenax, a third party subscription manager. They will also manage the firm’s relationship with certain news providers.
The MDA is part of the Research Services Department and reports to the Director of Market Data (DMD). This is a global role and the MDA will liaise with internal colleagues and external vendors in the US and Europe primarily but also in APAC. This is a hybrid role with a few days in the New York, NY office and a few days remote. The Research Services Department is central in helping to identify and onboard research resources. It manages the firm’s relationships with its external research and data suppliers.
Responsibilities:
- As the custodian of the FITS system, the incumbent is responsible for all data entry to FITS based on information provided by the DMD and the Information Resource Managers (IRMs): new vendors, renewals, invoices, users, etc.
- Reconcile each research and market data invoice against FITS. Review any discrepancies with the DMD and IRMs and seek corrections from vendors as needed.
- Run Bloomberg and Prenax monthly inventory uploads and reconciliation.
- Work with Accounting to have all invoices correctly allocated and paid.
- Review “expected invoices report” weekly and follow up accordingly.
- Generate detailed quarterly and annual spend reports as well as other ad hoc reporting as needed. Work with DMD to review and analyze.
- Keep FITS up to date (monthly roll/archiving) and perform periodic data clean up as needed.
- Interface with vendor contacts on behalf of the DMD and the IRMs as needed.
- Manage various print and online subscriptions, mostly via Prenax.
- Interact with Investment Professionals during the renewal of Prenax and exchange subscriptions.
- Update the intranet (SharePoint) with service-related information on a regular basis.
- Establish effective working relationship with internal Accounting team.
- Other duties may include: tracking usage reports of various research services, ad-hoc projects, collaborating with the DMD on FITS upgrades and updates, quarterly allocation report for Accounting, and other related tasks and projects.
The successful candidate will be conscientious and able to consistently follow through, coming full circle on all tasks. They will have excellent communication and relationship management skills. They will be comfortable asking questions when clarity is needed.
Qualifications:
- Strong understanding of data governance and the ability to enforce existing data conventions. The ability to identify data inconsistencies and nuance is essential.
- Some database and data reporting experience. Specifically experience with FITS (TRG Screen) and/or MDM (MDSL) is preferred.
- Ability to adhere to internal processes and procedures relating to invoices and payments.
- Exhibits effective oral and written communication skills.
- Basic knowledge of accounts payable procedures. Knowledge of Workday is helpful.
- Strong Excel skills (required) and solid knowledge of MS Office suite.
- Accounts payable/receivable experience is helpful.
- Able to manage time independently and communicate progress to manager.
- Bachelor’s degree (required).
To Apply: Send resume and cover letter to LClark@elliottmgmt.com
