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Available Positions

Wednesday, February 14, 2018

Assoc Dir, Special Collections & U Archives, Rutgers U (NJ)

Rutgers University Libraries is seeking an Associate Director, Special Collections and University Archives (SCUA) for its New Brunswick, NJ campus.

TITLE:  Associate Director, Special Collections and University Archives (SCUA),  Rutgers University Libraries

POSITION SUMMARY:  Rutgers University Libraries seek an experienced, innovative, and technologically savvy administrator to lead Special Collections and University Archives (SCUA). Reporting to the Assistant Vice President for Information Services and Director of New Brunswick Libraries, this position provides vision, leadership, and direction for a team of professional archivists and conservation specialists, with the goal of strengthening the visibility, accessibility, and impact of Rutgers University–New Brunswick’s nationally and internationally recognized special collections and archives. The Associate Director is responsible for developing comprehensive and mission-oriented digital and collections strategies that reflect current best practices and for initiating services and programs that meet the needs of our users and stakeholders. This is a highly visible position that is actively involved—in collaboration with the Rutgers Foundation, Libraries leadership, and other external partners—in donor cultivation, fundraising, grant writing, and outreach. The Associate Director will develop a deep understanding and appreciation of SCUA’s collections and identify forward-looking and synergistic opportunities and partnerships that advance the university’s mission.

SCUA holds Rutgers University Libraries’ premier unique primary source collections. Divisions include the prestigious Sinclair New Jersey Collection, Manuscripts Collection, Rare Books Collection, University Archives Collection, and other special collections such as maps, broadsides, pictorial materials, newspapers, and ephemera. SCUA is also home to the William Eliot Griffis Collection on Meiji Japan and Japanese overseas students and the collected papers of Congressman Rush Holt, Jr., Congressman William J. Hughes, and Senator Frank R. Lautenberg. SCUA’s offices—including a busy reading room; a full-service, onsite conservation and digitization lab; and two exhibit spaces—are located in the Archibald S. Alexander Library on Rutgers–New Brunswick’s College Avenue campus.

SCUA’s collections are heavily used by Rutgers undergraduate and graduate classes, by researchers ranging from international scholars to members of the New Brunswick community, and in ongoing digitization projects at Rutgers, in the state of New Jersey, and beyond. In fiscal year 2017, the SCUA reading room had over 1,000 visitors and reference staff answered over 1,700 questions. SCUA librarians and archivists continue to build world-class collections that document all aspects of New Jersey, the history of Rutgers University, and strategic areas that support the curriculum and the university’s priorities. SCUA has an active exhibitions and public program schedule that highlights SCUA’s collections and seeks to bring new constituents into the library.

  •  Provides leadership, vision, and oversight for the development, arrangement and description, digitization, preservation, and conservation of special collections and university archives in a variety of formats.
  •  Articulates and implements a strategic focus for the development of collections, fostering donor relationships, developing procedures for the arrangement and description of collections, and overseeing physical and digital preservation operations.
  •  Fosters professional growth and accomplishment for library faculty and staff; holds direct responsibility for personnel matters including the recruitment, appointment, and evaluation of librarians and archivists with faculty status, full-time staff, and student and hourly support staff.
  •  Prioritizes, assigns, and directs projects and workflows to ensure the units’ priorities are achieved in accordance with deadlines and budget allowances.
  •  Plans, administers, and manages unit resources, services, and operations including the unit budget and external resources, e.g. gifts and grants.
  •  Develops, implements, and assesses programming to further promote knowledge, encourage teaching and research use of the collections, and increase engagement with the academic and general communities.
  •  Participates in national, regional, and local archival organizations.
  •  Serves as a member of the New Brunswick Libraries (NBL) Steering Committee, the leadership group for NBL.
The Associate Director is a senior faculty member and administrator who plays a critical role in the appointment, reappointment, and promotion of library faculty and must qualify for tenure on appointment. The successful candidate must demonstrate a record of professional achievement through scholarly research relevant to academic librarianship, including publications, presentations, and participation and leadership in the work of relevant professional associations, particularly on the national level.

QUALIFICATIONS:  Required: A master’s degree in library, information, or archival sciences from an ALA-accredited institution and a minimum of five years of successful and increasingly responsible experience in special collections administration, collection development, and management. Working knowledge of appropriate technologies for managing, processing, digitizing, and making discoverable primary sources and other rare or unique material is essential. Excellent interpersonal, communication, and organizational skills; the ability to work both independently and in a collegial environment; and experience working effectively with a diverse clientele are also required. Candidates must have successful experience managing budgets; strong project management experience; and evidence of successful donor relations, fundraising, and/or grant-writing experience. Familiarity with intellectual property issues related to special collections and archives is necessary. Candidates must demonstrate accomplishments in scholarly research and publication commensurate with acquiring tenure at an academic institution. The successful candidate must be eligible to work in the United States. Visa sponsorship is not available for this position.
Preferred: A second master’s degree in a subject area and a research portfolio that includes the administration of special collections and archives; experience implementing emerging technologies in a special collections environment.

SALARY:  Salary will be commensurate with qualifications and experience.

STATUS/BENEFITS:  Faculty status with a calendar year appointment. Benefits include retirement plans; life/health insurance; prescription drug, dental, and eyeglass plans; tuition remission; and 22 days of vacation.

LIBRARY PROFILE: Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Chartered in 1766 as Queen’s College, Rutgers is the eighth oldest higher education institution in the United States, a land-grant university, and a member of the Association of American Universities, the Big Ten, and the CIC. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world. Rutgers includes Rutgers University–New Brunswick, Rutgers Biomedical and Health Sciences, Rutgers University–Newark, and Rutgers University–Camden. Rutgers comprises 33 schools and colleges and is home to more than 300 research centers and institutes. The university is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to providing services, solutions, and clinical care that help individuals and the local, national, and global communities where they live.

As the flagship of Rutgers University, Rutgers–New Brunswick supports over 41,000 graduate and undergraduate students in approximately 100 undergraduate programs, more than 80 graduate/professional programs, and 60 doctoral programs. Ranked by US News & World Report as among the top 25 public universities, Rutgers–New Brunswick is classified as an R1 Doctoral University (highest research activity) by the Carnegie Classification. Spanning New Brunswick, Piscataway, and adjacent towns in central New Jersey, Rutgers–New Brunswick is located at the center of the Boston to Washington, DC, corridor, with easy access to New York and Philadelphia by public transit.

Rutgers University Libraries are the intellectual center of the university—serving all members of the university community, supporting all disciplines, and playing a key role in advancing student learning and faculty research. The Libraries serve Rutgers–New Brunswick, Rutgers–Newark, Rutgers–Camden, and Rutgers Biomedical and Health Sciences. The Libraries have a highly valued staff of about 300, who are committed to developing innovations in undergraduate support, information control, and digital initiatives. The Libraries operate with a budget of $34 million and have outstanding collections, especially in New Jerseyana and jazz. Collectively, the Libraries’ holdings include more than 4.8 million volumes. The Libraries hold memberships in ARL, CNI, CRL, Lyrasis, Metro, NERL, VALE, SPARC, and the Coalition of Open Access Policy Institutions; use SirsiDynix and OCLC as primary bibliographic utilities; and utilize a Fedora-based institutional repository.
Special Collections and University Archives (SCUA) collects, preserves, and makes available rare, unique, or specialized sources to support study and research in the humanities and social sciences; New Jersey state, local, and cultural history; and the history of Rutgers University.

For more information about Rutgers University Libraries, please check the Libraries website:

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Review of applications and interviews will begin immediately and continue until the position is filled. Submit resume, cover letter, and names of three references to: