F/T - Arhcives Project Mgr - Amer Jewish Joint Distribution

Job opening: Archives Project Manager, American Jewish Joint Distribution Committee

**About the American Jewish Joint Distribution Committee, Inc.:**
By partnering with local municipalities and organizations around the
world, JDC provides critical and innovative services such as relief and
welfare, Jewish education, community and leadership development, and
non-sectarian aid for the world's most vulnerable populations in over 70
countries.


*POSITION TITLE: *Archives Project Manager**

*DEPARTMENT: *Archives**

*REPORTS TO: *Assistant Executive Vice-President,
Director of Archives**

*STATUS: *Full-time Regular Professional**



*_I. ESSENTIAL FUNCTION_*

Manages all activities related to the digitization of material and data
from the JDC Archives in New York and Israel.

* *

*_II. PRIMARY RESPONSIBILITIES_*

* Prepare and disseminate written reports to project donors and
departmental staff, including plans, timelines and progress reports.
* Manage $1,000,000+ budget – strategically plan project development
and allocation of monies.
* Research and select subcontractors to deliver aspects of project
related to document digitization, including scanning/imaging,
indexing, and software construction.
* Negotiate and manage legal and fiscal contracts with
subcontractors and external companies in conjunction with Asst.
EVP/Director of Archives
* Manage subcontractor activities with regular communication and
monitor quality/quantity of output. Function as the first-line
trouble-shooter on issues with vendors.
* Manage all vendor payments and incoming project donations in
coordination with Accounting Department.
* Coordinate with Director of Archives the workflow of departmental
staff regarding database usage, scanning, and electronic cataloguing.
* Encode archive catalogues in machine readable format, in basic
XML, EAD XML, or any format compatible with archive software system.
* Prepare documents and microfilm for shipping. Monitor outgoing and
incoming deliveries by tracking inventory.



*_II. SECONDARY RESPONSIBILITIES_*

* Coordinate and plan activities related to digitization or
computerization of the archives, including but not limited to
long-term electronic storage of data and initiatives to track
researcher information in an electronic format.
* Coordinate with Director of Archives the planning for public
outreach and educational projects using archival materials.

* Keep current on the development of best practices in text
digitization by monitoring literature in the archives and
information management fields.
* Research current trends in use of archival repositories and the
needs of academic and genealogical researchers.
* Attend conferences and archival training courses to keep abreast
of industry standards, techniques and practices.
* Cultivate relationships with current and potential donors to the
archives digitization.
* Cultivate and manage relationships with for-profit companies who
partner with JDC on archival digitization.
* Supervise library interns and automation of the library.
* Supervise records management intern together with Asst.
EVP/Director of Archives.



*_III. JOB SKILLS AND EDUCATION_*

* Ability to work closely with senior level professionals, donors
and lay leaders.
* Capable of acting in a diplomatic and tactful manner.
* Customer service and management skills essential.
* Ability to develop and monitor workflows and project schedules.
Ability to set reasonable deadlines and deliver on time.
* High comfort level and experience working with technology,
including database systems, document processing and imaging, and
XML markup.
* Strong report writing skills required. Platform skills desired.
* B.A. required, Masters in Library and Information Science or
Archival Studies preferred.
* 3-5 years previous work experience.

*NOTES:* Local Residents Preferred (No Relo).
Additional Salary Information: Medical, Dental, Life, Vision Plans, 20
vacation and 20 sick days per year, pension plan, Transitcheks program,
excellent corporate culture.


Responses with salary requirements should be sent to
robin.salsberg@jdcny.org .

Originally posted on a library school listserv