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Available Positions

Wednesday, October 7, 2009

F/T - Mgr of Americas Doc Mgm't - an Int'l Fin'l Svc firm

Manager of Americas Document Management

A diversified international provider of specialist investment, advisory and financial services with more than 12,000 employees in 26 countries across Europe, Asia, the Americas, Africa and Australasia is seeking a Manager of Americas Document Management for its office in New York City.

The Position: The role is responsible for ensuring the effective capture, classification and storage of corporate records (electronic and hard copy), enabling efficient and secure access to information, supporting corporate accountability, and preserving the integrity of the Group’s records.

Based in the New York office, the role is responsible for the management and supervision of team members in New York (3), Chicago (1) and Toronto (2). Team members support business users in the USA (New York, Chicago, Los Angeles, Houston, Austin, and Atlanta), Canada (Toronto, Calgary, and Vancouver), Mexico, and Buenos Aires.


· Actively contribute to Document Management team strategic goals, planning and projects.

· Provide input to system and procedural development.

· Liaise with the global Document Management team and Information Technology as required.

· Supervise, manage and quality check Document Management workflow, priorities and progress.

· Conduct bi-annual performance appraisals for all staff reporting to this role.

· Regular reporting to Document Management Head (based in Sydney, Australia), and to local key stakeholders.

· Report to internal compliance regarding statutory and professional requirements as required.

· Relationship building with key stakeholders and business contacts.


· Tertiary qualifications in Information Management

· Working knowledge of an EDMS (electronic document management system)

· Knowledge of records management principles including issues relating to management of business records in paper and electronic formats.

· Able to demonstrate familiarity with corporate regulatory requirements.

· Strong negotiation, communication (verbal and written) and people skills.

· Proficiency in Microsoft Office suite of applications.

· Minimum 5 years experience in a comparable role.

· Eligibility to membership of professional associations.


· Experience of Northern American Financial Services regulatory environment, particularly

· SEC & FINRA (US) Broker dealer or Investment adviser Books & Records requirements.

· Experience in systems (EDMS) implementation and support.

· Experience conducting e-Discovery projects and applying legal holds.

· Experience in formulating Retention & Disposition Schedules.

· Project Management / Change Management Experience

Job Code: RB-08 (Resumes in Word preferred)

For further details on this position, to send your resume, or make a referral:

Sarah Warner

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