Outreach and Processing Archivist
Office of Library Services
Full Time
$90,000.00 - $100,000.00
Apr 26, 2024 (Or Until Filled)
General Description
CUNY’s Office of Library Services (OLS) seeks an energetic and enthusiastic individual to serve as the CUNY Outreach & Processing Archivist (OA). This Mellon-funded position, reporting to the University Archivist (UA), will work on a large-scale grant project to preserve and share the rich history of CUNY now and into the future by establishing a CUNY Central archive as well as a connected, discoverable network of archives and special collections across CUNY’s libraries and research centers and institutes.
The OA will work primarily with colleagues at the CUNY campuses to identify and make discoverable materials documenting CUNY’s history and related materials documenting the populations we serve and develop the social infrastructure for a robust and fluid network of campus archives that serve campus and university needs. This includes assisting in the planned CUNY-wide adoption of ArchivesSpace. The OA will work in partnership with the University Archivist to conduct a CUNY-wide archives survey, identifying needs on each campus and selecting high priority collections for processing and fast-track use by researchers. The OA will partner with campus archivists, faculty librarians, and classroom faculty (including faculty fellows) to promote the use of CUNY archives source materials in the classroom and develop programming to engage the CUNY community and the public with CUNY-based archival material and special collections.
In partnership with the UA and the project’s Advisory Board, the OA will contribute to a program for outreach to campus communities and beyond. The OA will coordinate and supervise the work of a corps of part-time project archivists, drawn from the GSLIS (Graduate School of Library and Information Science at Queens College) archives certificate program, and will assist the UA in the selection and coordination of Faculty Archives Fellows.
Important attributes will include the ability to plan, organize, and set and achieve goals. Having the ability to effectively communicate and collaborate will be essential to success, as the candidate will be working within and across library departments and divisions.
Please note that this position is a grant-funded position that starts from May 2024 and ends December 2026.
Other Duties
- Contribute to the development and implementation of a strategy to survey and inventory appropriate collections at campus archives as well as CUNY centers and research institutes, in collaboration with local staff
- Guide and coordinate GSLIS part time workers in inventorying and processing across campuses, centers, and institutes
- Work with faculty fellows and others to publicize and use collections
- Coordinate the processing of and access to collections used by faculty fellows, ensuring classroom adoption of archival material.
- Work with campus archivists and the University Archivist to identify Central Office records and institutional collections to prioritize.
- Contribute to the development of a plan for prioritizing processing of collections
Qualifications
Requirements
- Master’s degree from an ALA-accredited program in library, archival, or information science with successful completion of graduate coursework in archives
- Experience in archival appraisal and processing
- Experience supervising archival processing, especially project workers
- Experience in outreach and engagement for archives or libraries
Preferred Qualifications:
- Experience in a university archive and/or experience in categorizing and assessing records and/or archival materials produced within complex organizational environments.
- Experience surveying archival collections or with MPLP and extensible processing techniques
- Understanding of records management processes and practices
- Experience using archival management systems such as Aeon, CuadraSTAR SKCA or ArchivesSpace (Archon or Archivists Toolkit), using integrated library systems such as Alma.
- Experience teaching with archives.
- Demonstrated supervisory experience of staff.
- Demonstrated excellent project management skills.
- Experience working with born digital materials and familiarity with digital archiving tools
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
