Administrative Associate, UNICEF (NY)

Temporary Appointment - Administrative Associate (Archives), GS-6, DFAM NYHQ, #127529

Job no: 574188
Contract type: Temporary Appointment
Duty Station: New York
Level: G-6
Location: United States
Categories: Administration

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope...

The UNICEF Archives’ goal is to take a systemic approach to preserving the organization’s institutional heritage. It aims to provide improved archival preservation of both physical and digital materials and creating platforms for access through developing viable archival descriptions as well as engaging modern access platforms that satisfy client research needs. The Archives also aims to engage technology solutions through making use of new digital preservation capabilities. These goals will be implemented in line with the organizational strategy and information management requirements of stakeholders in various business areas.

The purpose of the establishment of the Administrative Associate (TA) is to support the Archives Unit to lead and facilitate the disposal of warehouse assets, and transmission of assets earmarked for continued retention at the new offsite storage premises once identified.

The Administrative Associate will work under the supervision of the Archivist to ensure the warehouse assets are timely disposed as accurately and appropriately, and facilities returned back to the owner at the state before leasing, which involves monitoring and ensuring that restoration/rehabilitation works are completed by August 2025. In addition, the Administrative Associate will perform archives processing and related archives management duties in the Archives to assist with clearing of backlog in the Archives. 

How can you make a difference?

KEY RESPONSIBILITIES

• Assist in identifying ownership of assets, document, create lists, recommend appropriate disposal action for each set of assets, and coordinate with responsible offices on appropriate action.
• Facilitate, in liaison with responsible offices, the disposal of assets marked for disposal in conjunction with the Project Review Board (PRB), including move of assets to new storage.
• Serve as focal point for administrative coordination, liaison with Divisions throughout the decommissioning process, including coordinating for meetings to discuss ongoing initiatives and implementation toward achievement of goals, process invoices and follow up payments.
• Perform archives processing on physical records.
• Support the digital preservation programme and associated activities in the Archives.
• Performs any other relevant duties, as required. 

DELIVERABLES

• Assets lists developed according to responsible offices
• Disposal plans developed and implemented
• Warehouse cleared of all assets
• Warehouse restored and brought back to initial state before leasing
• Physical records processed

To qualify as an advocate for every child you will have…

Academic Degree:

• Completion of secondary education is required. Preferably supplemented with a university qualification in Archival Studies or related field.

Professional Experience:

• A minimum of two (2) years of administrative experience in a commercial, industrial, or public-sector organization with skills in office record management, and project support.

Other Skills and Qualifications:

• Highly organized and process oriented.
• Strong understanding and adherence to confidentiality.
• Good written and oral communication skills, including the ability to present findings clearly and concisely, to raise awareness with senior colleagues.
• Ability to work in a team and to maintain effective working relationships in a multicultural environment.
• Office records management and project support.
• Strong computer literacy, familiarity with standard office applications.
• Must be a US Citizen or US Permanent Resident.

Language Requirements: Fluency in English is required. Knowledge of another United Nations (UN) language (Arabic, Chinese, French, Russian, Spanish) will be considered an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. 

Remarks:
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable are encouraged to apply.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be cancelled.

All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Advertised: 29 Jul 2024 Eastern Daylight Time
Deadline: 13 Aug 2024 Eastern Daylight Time

To Apply: 

https://jobs.unicef.org/cw/en-us/job/574188

F/T - Digitization & Metadata Specialist, La MaMa (temp) (NY)

Digitization and metadata specialist at La MaMa Archives, New York, NY
 

The La MaMa Archives seeks a FT digitization and metadata specialist for a cataloging project at a community---based performing arts archive.

The Specialist will be responsible for supporting the successful completion of a grant---funded project specifically aimed at providing access to La MaMa’s institutional and production history through item---level cataloging and digitization of the Archives’ existing core collection, also known as La MaMa’s “show files”. The Cataloger will catalog a wide---range of cultural objects (photographs, programs, flyers, correspondence and press) using the open---source cataloging platform CollectiveAccess.

This is a hybrid-position and the Cataloger must be willing to work in a shared office---space with the project team; and be able take direction on a variety of cataloging, processing and arrangement projects. This is a temporary position, ending on September 30, 2025, with the possibility of extension.

Qualifications
Required:

 
• Enrollment in or completion of graduate program in library science, moving image archiving, public history, or a related field;
• Familiarity with performing arts/performing arts organizations, and/or an ability to understand and synthesize La MaMa’s place within performing arts history in New York City and abroad, focusing on the full spectrum of La MaMa’s output as a cultural institution;
• Exceptional oral and written communication skills;
• Familiarity with standard metadata schema and vocabularies, such as Dublin Core and various subject headings and naming authorities
• Strong organization and problem---solving skills, and the ability to work independently;
• Enthusiasm for delving into technologies that may be unfamiliar and patience with legacy formats.

Preferred:
• Working knowledge of databases and/or cataloging platforms, preferably CollectiveAccess;
• Experience working with audiovisual archival collections;
• Working knowledge of national and professional standards pertaining to copyright, intellectual property, and Fair Use.

Hourly rate: $22

Hours/week: 35-40 hours per week; with flexibility to work from home two days a week.

To Apply: Submit a cover letter, resume, and the names and contact information of two professional references to Kylie Goetz at kylie@lamama.org
 

The La MaMa Archive is dedicated to supporting the work of La MaMa ETC and to promoting inquiry into the history of off-off-Broadway theater. More information about the archive and public access to our catalog is available here: https://catalog.lamama.org/

P/T - Asst Librarian, NY School of Interior Design (NY)

Assistant Librarian (Part Time Position)

Position Overview:

The New York School of Interior Design, an accredited, independent institution of higher education devoted entirely to the discipline of interior design and its related professions, seeks an individual to serve as an Assistant Librarian. Reporting to the Director of the Library, the Assistant Librarian supports the day-to day operations of the Library’s public services and the two materials libraries. The Assistant Librarian is an integral part of the Library’s public services team for providing instructional, reference, and circulating services to library users. During the closing shifts and in the absence of the other Librarians, the Assistant Librarian manages the Library’s circulation and reference desk and supervises student workers. The Assistant Librarian performs a variety of system maintenance tasks, such as updating the Library’s website and online subject guides and maintaining other electronic tools and platforms pertaining to public services. The Assistant Librarian may need to perform tasks and projects related to the NYSID Archives & Special Collections.

Job Responsibilities:

• Assist in the operations of circulation and reference services and delivering library instruction sessions to NYSID students, faculty and staff; answer reference queries and help patrons locate items and resources in the library and archives, and through online databases.

• Manage the day-to-day public services operations and supervise student workers during closing shifts and in the absence of the other Librarians.

• Assist in managing the two materials libraries on the main campus and at the Graduate Center.

• Assist in coordinating the schedule and content of the Library’s instruction program; conduct any library instruction sessions assigned within their schedule.

• Working with other librarians, update the Library’s website and online subject guidelines on a regular basis to ensure the accuracy and currency of the information and content represented on those online platforms.

• Resolve technical issues related to the Library’s online resources.

• Working with other librarians, actively explore and implement new library/information technologies pertaining to the Library’s public and instructional services.

• Perform tasks and projects related to the NYSID Archives & Special Collections on an as-needed basis.

• Other duties, projects and activities as may become necessary.

Qualifications:

MLS from an ALA-accredited institution (candidates pursuing an MLS degree at an ALA-accredited institution will also be considered). Bachelors in art history, fine arts, design, or architecture preferred. Some circulation and reference experience in an academic and research library environment highly desirable. Experience using an integrated library system, particularly its circulation module, desirable. Former teaching or library instruction experience highly desirable. Proficiency in WordPress, LibGuides, Omeka, and other library and information technologies pertaining to library public and instructional services. Strong technical skills of evaluating and employing a variety of new Web tools, systems platforms, and social media channels to facilitate and promote library services and operations. Proficiency in MS Office Suite, particularly Word, Excel, and PowerPoint. Excellent oral and written communication skills for lectures, presentations, and working with library/archives users and staff. Professional committee memberships/activities in related organizations, such as ARLIS/NA, VRA, AASL, ALA, or ACRL, desirable. Ability to work independently, be flexible, have high attention to detail; a proactive problem solver. Friendly, with strong service orientation and good people skills. A commitment to user-oriented library services. General knowledge of art, architecture, and design research resources preferred. Ability to perform physical activities associated with library collections.

This is a 1-year renewable appointment. 16 - 18 hours per week work schedule. Required to cover evening and/or weekend hours during the academic year.

New York School of Interior Design (NYSID) is an AA/EOE employer. NYSID is strongly committed to diversity and inclusion in the workplace and particularly seeks applications from members of underrepresented groups, as well as candidates who share this commitment.

Candidates for this position should submit their resume and a cover letter to: resumes@nysid.edu

 

 

F/T - Information Literacy Librarian, WCC (NY)

Information Literacy Librarian (Tenure Track) 

 

About Westchester Community College:

Westchester Community College was founded in 1946 as the New York State Institute of Applied Arts and Sciences in White Plains. In 1957, the County of Westchester bought the 360-acre John Hartford estate in Valhalla and designated 218 acres for the community college. Westchester Community College is more than just the county's largest educational institution. It is a living, breathing part of Westchester that goes beyond the influence of a typical college and affects the lives of all who enter its doors.

 Job Description:

The Center for Learning Resources, Library, Media, and Instructional Technology seeks a Librarian to provide reference services face-to-face and online and collaborate with academic departments in assigned liaison areas. The candidate will oversee the information literary program and is responsible for planning, coordinating, program assessment, and delivering course-related instruction, on and off campus, and online. The candidate is expected to collaborate with faculty to develop instruction tailored to course assignments, program marketing, lead librarian information literacy meetings, communicate best practices, develop online tutorials, Libguides, and instructional materials. Flexibility in performing various tasks to meet the evolving needs of the library is required.. Knowledge and commitment to the goals and mission of the community college and evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students required, as these factors relate to the need for equity-minded practice within the classroom.

Requirements:

REQUIRED QUALIFICATIONS: The successful candidate must possess a minimum of a Master's degree (MLS or MLIS) from an ALA-accredited institution. Information literacy experience in an academic setting is required. All candidates must have evidence of responsiveness to and understanding of the diverse community college student populations.

PREFERRED QUALIFICATIONS: Demonstrated experience with current software and hardware used in academic libraries such as BrightSpace(D2L), ALMA/Primo, Teams and Springshare.

Additional Information:

SALARY & BENEFITS: The starting salary is $66,144.  Additional compensation with seniority steps maximize at a salary of $77,639.  Benefits include comprehensive health coverage, a choice of defined benefit or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.

POSITION EFFECTIVE: Fall 2024

WORK SCHEDULE: This position is for a daytime, weekday schedule. The incumbent must be willing to work occasional evenings, and weekends as assigned.

Application Instructions:

Applicants must apply online by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references.  You must be legally eligible to work in the United States at the time of hire. Please login to:  https://sunywcc.interviewexchange.com/login.jsp in order to check/edit your profile or to upload additional documents.  The review of candidates will begin immediately and continue until the position is filled. Priority will be given to applications received by August 13, 2024.

Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. 

The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.

To Apply:

https://sunywcc.interviewexchange.com/jobofferdetails.jsp?JOBID=178386

 

F/T - Acquisitions & Electronic Rscs Lib, WCC (NY)

 Acquisitions and Electronic Resources Librarian (Tenure Track), WCC-Valhalla

 

About Westchester Community College:

Westchester Community College was founded in 1946 as the New York State Institute of Applied Arts and Sciences in White Plains. In 1957, the County of Westchester bought the 360-acre John Hartford estate in Valhalla and designated 218 acres for the community college. Westchester Community College is more than just the county's largest educational institution. It is a living, breathing part of Westchester that goes beyond the influence of a typical college and affects the lives of all who enter its doors.

 

 Job Description:

The Center for Learning Resources, Library, Media, and Instructional Technology seeks a Librarian to provide reference services face-to-face and online; deliver course-related instruction, on and off campus, and online, and collaborate with academic departments in assigned liaison areas.  The candidate will provide expertise in the procurement of print and electronic library resources and oversee technical services activities related to the selection and acquisition of purchased and licensed content. The candidate will monitor usage statistics and conduct needs assessments to direct acquisitions. The candidate is also expected to manage and update licenses and terms of service platforms, oversee book donations, be knowledgeable of copyright laws, mitigate access disruptions, update, and maintain electronic resources links, communicate, and train Librarians on new electronic resources and best practices. Flexibility in performing various tasks to meet the evolving needs of the library is required. Knowledge and commitment to the goals and mission of the community college and evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students required, as these factors relate to the need for equity-minded practice within the classroom.

 

Requirements:

REQUIRED QUALIFICATIONS: The successful candidate must possess a minimum of a Master's degree (MLS or MLIS) from an ALA-accredited institution. Acquisitions and electronic resources experience is required. All candidates must have evidence of responsiveness to and understanding of the diverse community college student populations.

PREFERRED QUALIFICATIONS: Demonstrated experience with current software and hardware used in academic libraries such as BrightSpace(D2L), ALMA/Primo, Teams and Springshare. 

Additional Information:

SALARY & BENEFITS: The starting salary is $66,144.  Additional compensation with seniority steps maximize at a salary of $77,639.  Benefits include comprehensive health coverage, a choice of defined benefit or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.

POSITION EFFECTIVE: Fall 2024

WORK SCHEDULE: This position is for a daytime, weekday schedule. The incumbent must be willing to work occasional evenings, and weekends as assigned.

Application Instructions:

Applicants must apply online by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references.  You must be legally eligible to work in the United States at the time of hire. Please login to:  https://sunywcc.interviewexchange.com/login.jsp in order to check/edit your profile or to upload additional documents.  The review of candidates will begin immediately and continue until the position is filled. Priority will be given to applications received by August 13, 2024.

Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. 

The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.

To Read Full Posting & Apply:

https://tinyurl.com/ttymch69

 

F/T - Marketing Librarian, White Plains Lib (NY)

Marketing / Adult Services Librarian (Librarian II), White Plains Public Library

 

The White Plains Public Library, in White Plains, NY, has an opening for a Librarian II to grow our successful marketing and public relations program while also providing public service through reference work and programming. 

This Librarian II will develop a public relations program to create positive relationships between the Library and its public; publicize library activities through social media platforms, a digital newsletter, and other channels; promote specific events; and nurture engagement between the Library and White Plains’ communities through marketing.  In addition, you will provide reference and reader’s advisory services, instruction, assistance with technology, and plan and implement programs for adults. 

The successful candidate must be an excellent collaborator, overseeing all aspects of library marketing and is responsible for maintaining brand consistency and standards.  She or he must possess excellent written and verbal communication skills, expertise with social media, be creative, and enjoy working independently. Experience in public service, marketing or public relations is a plus. Finally, she or he needs to be outward looking, focused on the needs of White Plains.

 

The Library, in conjunction with our stated goals in our strategic plan, is actively looking to create more equitable and inclusive programs and experiences for our patrons.  In its 2022-2024 Strategic Plan, the Library committed to equity, diversity and inclusion, holding them as core values. We welcome all people and provide equitable access to Library services, programs and resources. We offer programs, services, materials, and resources that respect, support, and represent the diversity of White Plains and are informed by engagement with our community. We provide a diverse and inclusive workspace and seek to attract and retain staff that reflect the diversity of White Plains. For the Library’s complete Strategic Plan, visit https://whiteplainslibrary.org/policies/plan.

 

The City of White Plains is located 25 miles north of New York City in Westchester County. Home to 57,000 residents, the City’s population expands to 150,000 every workday as thousands of people travel to the City for work or school. The modern downtown has enjoyed ongoing  revitalization with expanded shopping, dining and residential options. With a Metro-North commuter railroad station–the busiest in the lower Hudson Valley–and  a bus transit center, people from all over Westchester County and beyond make White Plains a destination for work, leisure and study.

 

Starting salary is $73,346; excellent benefits.

 

Minimum Qualifications:  Master’s degree in library or information science (MLS/MSIS) from a program that is accredited by the American Library Association or recognized by the New York State Education Department as following accepted education practices.   Two or more years of professional library experience.  Supervisory experience preferred.  Applicants must be available to work evening as well as weekend hours.

 

Special Requirements: Eligibility for a New York State Public Librarian’s Professional Certificate at the time of application; possession of certificate at the time of appointment. The successful candidate will also be required to submit a training and experience questionnaire and be reachable for permanent appointment.

 

Additional Considerations:  Fluency in language(s) other than English is a plus. 

 

The City of White Plains is an Equal Opportunity Employer.

If interested, please email cover letter and resume by Friday, July 26 to:  Tim Baird, Manager of Adult Services, tbaird@whiteplainslibrary.org.   Please put “Librarian Opening” in the subject line.

Source: https://whiteplainslibrary.org/jobs/#L2

 

Archives Consultant, Public Theater (NY)

REQUEST FOR PROPOSAL:
PUBLIC THEATER ARCHIVES CONSULTANT

PURPOSE
The Public Theater seeks proposals from qualified archivists to serve as consultant on the theater’s long-term project to establish an official Public Theater archive encompassing the non-profit theater’s 70-year
history and ongoing work. The ideal candidate will be an archivist with experience in theater, performing
arts, and/or related arts and culture fields to serve as a consultant to evaluate the scope of materials,
provide an overall archival assessment, and assist The Public’s archive project team by outlining and
guiding next steps.

BACKGROUND
The Public Theater continues the work of its visionary founder Joe Papp as a civic institution engaging,
both on-stage and off, with some of the most important ideas and social issues of today. Conceived over
60 years ago as one of the nation’s first nonprofit theaters, The Public has long operated on the principles
that theater is an essential cultural force and that art and culture belong to everyone. Under the
leadership of Artistic Director Oskar Eustis and Executive Director Patrick Willingham, The Public’s wide
breadth of programming includes an annual season of new work at its landmark home at Astor Place, Free
Shakespeare in the Park at The Delacorte Theater in Central Park, the Mobile Unit touring throughout
New York City’s five boroughs, and Joe’s Pub. Since premiering HAIR in 1967, The Public continues to
create the canon of American Theater and is currently represented on Broadway by the Tony Award-
winning musicals Hamilton by Lin-Manuel Miranda, Suffs by Shaina Taub, and Hell’s Kitchen by Alicia Keys.
Their programs and productions can also be seen regionally across the country and around the world.
publictheater.org

As a leading Off-Broadway theater and cultural institution of New York City, The Public hopes to establish
an official archive to document the theater’s revolutionary past and serve it in the decades to come. The
ultimate goal is to have an ongoing archive, staff archivist, launch projects to capture Public history, and
make some materials accessible to students, scholars, and the general public, potentially online and in
person.

SCOPE OF WORK
Tasks include but may not be limited to the following:
• Review and assess archival materials currently held by The Public, which include but are not
limited to the following (additional details available below):
o Print: photos, Playbills, posters/artwork, press/marketing/artistic-related files, and
miscellaneous items
o Digital: photo and video
o Tape and DVD: video
o Production materials: costumes, props, etc
• Meet with key staff members about Public process and history, as well as outside partners and
stakeholders regarding Public archival materials.
• Formulate an initial plan of next steps, including resources and processes needed to establish an
archive.
• Build an estimated cost and timeline to achieve key steps of establishing an archive (i.e. staffing
needs, building a database, digitization, organization, determining copyright and usage
agreements, establishing institutional process for records management, etc).
• Make recommendations on necessary equipment, technology and software, space and storage
needs, etc.
• Advise development department on archival-specific funding; share suggestions and potentially
assist with grant-writing.

DELIVERABLES
Submit written report or presentation to include:
• Assessment of current collection.
• Estimated cost and timeline of key next steps.
• Recommendations for next steps for funding, staffing, and equipment needs.

REQUIREMENTS
• Preferred but not required: Master’s degree in Library Science or related area.
• Work experience in theater, performing arts, or related arts and culture fields.
• Candidate would ideally have experience in starting a new cultural archive and migrating
materials to digital formats, as well as maintaining and managing an archive.
• Experience with 3D objects and textiles is strongly preferred.
• Must be located in New York City or New York metropolitan area, and able to work on-site at
The Public Theater (425 Lafayette Street), as well as travel to off-site storage locations in
Queens.
• Must be available to work part-time for up to 3 months with the understanding that the timeline
may shift or extend as the project moves forward.

SUBMISSION INSTRUCTIONS
A submission must include the following:
• Resume
• Example of past work
• References
• Preferred fee and payment structure
• Overview of availability for July-December 2024

Please submit materials or any questions to Jana Zschoche, Senior Public Relations Manager, at
jzschoche@publictheater.org.

The Public has approximately $7,000-8,000 budgeted for consultant payment, pending approved fee
and final timeline.

Proposals from populations underrepresented in the theater field are strongly encouraged to respond. All
qualified proposals will receive consideration for this engagement without regard to race, color, religion,
gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or
veteran status of the respondent.

ADDITIONAL DETAILS
The existing press archives include:
• A storage space with approximately 70 drawers primarily containing print materials
• Additional office storage covering approximately 110 productions’ Playbills
• DVDs and CDs with video and photos
• Several hundred VHS and beta tapes, some of which have been digitized
• Approximately 12 TB of digital photo and video files
Additional Public archival materials include:
• Materials from the artistic and marketing departments and artistic programs such as Joe’s Pub
• Four off-site warehouses containing costumes, props, memorabilia, and administrative files, to
be evaluated for archive inclusion

Note: The New York Public Library for the Performing Arts also holds a collection of The Public’s archives
from approximately 1960-1990.

Additional information may be shared upon request. Please share any questions with Jana Zschoche at
jzschoche@publictheater.org.

 

 

F/T - Director of Municipal Library, City of NY DORIS (NY)

Director of Municipal Library

 

 

DEPT OF RECORDS & INFO SERVICE

 

Full-time

Location: NYC-ALL BOROS

Exam may be required

Department: Municipal Reference & Research

Salary range: $66,066.00 – $114,715.00

 

Job Description

The Department of Records & Information is seeking to hire a Director of Municipal Library.

About the Municipal Library
The Municipal Library is the official depository library for New York City agency publications in hard copy and digital formats. The collection contains over 400,000 items dating from the 18th century to the present. The bulk of the collection is from the 20th Century.

The Library utilizes these databases and platforms:
Koha open-source software for cataloging and searching the Library collection
OCLC WorldCat, making the Library holdings visible to other libraries and their patrons
ArchiveSocial/Civic Plus archive of official social media postings from city government accounts. This collection is maintained by the Municipal Library
Operates and maintains the Government Publications Portal (GPP). The GPP is an online repository for electronic city agency publications. All agencies are required by section 1133 of the NY City Charter to submit reports to the GPP. Library staff approve publications, update the GPP and work with city agency submitters on concerns. https://a860-gpp.nyc.gov/collections/zw12z528p?locale=en
Owns and maintains the OpenRecords platform that the public uses to make Freedom of Information Law (FOIL) requests and government offices use to respond to those requests.
https://a860-openrecords.nyc.gov/

Responsibilities
Manage operations of Municipal Library.
Supervise staff, including professionals, interns, clerical, and paraprofessionals.
Develop and submit performance measurement indicators.
Collaborate with Municipal Archives Director to cross-train staff in both divisions
Provide reference services.
Direct operations of Government Publications Portal. https://a860-gpp.nyc.gov/collections/zw12z528p?locale=en
Develop policies and procedures for collection management, budgeting, technical , and reference services.
Review and expand plan to identify and preserve library materials requiring conservation.
Develop and implement plan for digital reformatting of library materials.
Interact with city agency librarians to share professional resources and collaborations
Communicate effectively with agency management, staff and stakeholders to carry out the library’s mission
Oversee publication of monthly newsletter, DORIS Notes, describing agency activities and Library collections

Work Location: 31 Chambers Street, New York, NY 10007

Hours/Shift: Day -Full-Time
Due to the duties of this position, candidate may be required to be on call and/or work various shifts such as weekends and/or evening shifts

NO E-MAILS, PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.

NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

APPOINTMENTS ARE SUBJECT TO THE OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL.

Minimum Qualifications

Qualification Requirements
1. A master's degree from an accredited college in Library Science, Archival Science, American History or Political Science or a related area, plus four years of full-time professional experience in a governmental archives, records management center or library complex, 18 months of which must have been in a supervisory, administrative, consultative, managerial or executive capacity; or

2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree and the 18 months supervisory, administrative, consultative, managerial or executive experience as described in "1" above.

Preferred Skills

The successful candidate will possess: Master’s degree in library science (M.L.S.) from an ALA-accredited Library School Minimum 10 years’ experience in library work. At least 5 years of management/supervisory experience Knowledge of library software systems, Internet, and digital collections. Experience identifying and evaluating appropriate technologies for library staff and user populations. Evaluate current and emerging technologies for their usefulness and effectiveness Creativity to develop and implement programs and services that will benefit patrons, staff and stakeholders Ability to understand and analyze complex problems and lead in creating effective, collaborative solutions Effective oral and written communications skills Ability to work independently and as part of a team Experience with collection development and management. Familiarity with the concepts and principals of collection management including appraisal and acquisition, purchasing, preservation and weeding Ability to effectively manage and motivate staff. Knowledge and experience of fundamental and advanced practices of management and supervision. Work collaboratively with staff and be an effective leader Knowledge of reference methods and practices especially in relation to the user community. Ability to assess the needs of the reference community and take a collaborative approach with staff to meet such needs. Familiarity with reference sources and techniques

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

To Apply:

https://cityjobs.nyc.gov/job/director-of-municipal-library-in-nyc-all-boros-jid-24389

F/T - City of New York, DORIS (NY)

Archivist, NYC

 

DEPT OF RECORDS & INFO SERVICE

Full-time

Location: NYC-ALL BOROS

Exam may be required

Department: Municipal Archives

Salary range: $59,571.00 – $68,507.00

 

Job Description

The Department of Records/Municipal Archives seeks a responsible individual to join its team. Under general supervision, with wide latitude for the exercise of independent judgment and action, the Associate Public Records Officer analyzes archival procedures and protocols; implements improvements to comply with industry standards and/or best practices; and has proficient knowledge of management and operation of archival management and digital preservation systems.

The Associate Public Records Officer contributes to work and activities that raise the profile of the archives such as presentations and talks, creating web-related content, and other outreach activities.

The candidate may support work related to collections management, appraisals and accessions, digital labs, conservation and preservation, and reference and research services. In addition, the candidate may supervise staff, monitor, and report on performance measurements, and identify and support professional development opportunities.

The position will include moving and lifting heavy over-size cartons and books. The work will take place in two locations, 31 Chambers St. In lower Manhattan, and Industry City, in Sunset Park, Brooklyn.

Full-Time/Day - Due to the necessary support duties of this position, candidate may be required to be on call and/or work various shifts such as weekends and/or evening shifts.

NO E-MAILS, PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.

NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL.

Minimum Qualifications

1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or
2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.

Preferred Skills

- Excellent interpersonal, communication, and organizational skills - Expertise with cataloging systems and archival discovery tools - Ability to work effectively both independently and collaboratively on multiple projects. - Demonstrated experience in database management and data migration. - Proficiency in MS Office Suite and Adobe, and strong computer skills - Expertise with cataloging systems, archival discovery tools, and digital preservation systems such as ArchivesSpace and Preservica 

 

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

To Apply:

https://cityjobs.nyc.gov/job/archivist-in-nyc-all-boros-jid-16302