F/T - Proc & Metadata Archivist, Ctr for Jewish History (NY)

 Job Title:  Processing and Metadata Archivist

Department: Leo Baeck Institute Collections Department, CJH Metadata & Discovery Services

Reports to: Director of Collections (LBI), Chief of Information Services (CJH)

Position Type: full-time

Position FLSA Status: Exempt

Overtime: not eligible

Salary: $60,000 - $70,000

Frequency: Onsite, 5 days a week

Virtual/Remote or In-Office: In-office

 

The Center for Jewish History (the Center, CJH) is the collaborative home of five in-house Partner organizations – American Jewish Historical Society, American Sephardi Federation, Leo Baeck Institute, Yeshiva University Museum, and YIVO Institute for Jewish Research – whose collections comprise over seven linear miles of archival documents in dozens of languages and alphabet systems, over 500,000 volumes of books, over 15 million digital items, and thousands of artworks and objects, all spanning 5,000 years.

 

As one of the Center’s vibrant Partner institutions, in the same building, the Leo Baeck Institute – New York | Berlin (LBI) is a research archive and library dedicated to the history and culture of German-speaking Jews. Its extensive library, archival, and art collections comprise one of the most significant repositories of primary source material and scholarship on centuries of Jewish life in Central Europe before the Holocaust.

 

Together, the Center and LBI will hire and co-supervise a new archival position. The Processing and Metadata Archivist will work collaboratively with LBI staff to process large archival collections, including the papers of individuals, families and organizations with German Jewish roots that document emigration across the United States and the Americas. Additionally, the new archivist will receive extensive training from the Center on archival metadata remediation, enabling LBI to evaluate and normalize their archival descriptions in a shared ArchivesSpace instance.

 

The Processing and Metadata Archivist is an on-site role with responsibilities divided between the two organizations, LBI and the Center. The archivist reports jointly to the Director of Collections (LBI) and the Chief of Information Services (CJH) within the Metadata & Discovery Services Department.

 

Responsibilities include, but are not limited to:

LBI Processing Archivist (80%)

• Process collections to ensure alignment with archival best practices, content standards, appropriate arrangement, and accessibility in close cooperation with LBI’s Senior Archivist.
• Create and enhance descriptive records and resources for archival collections in either our shared integrated library system or our archival content management system, ArchivesSpace.
• Differentiate restricted or private documents from unrestricted materials to intellectually separate materials that can be made available to a wider, external audience.
• Handle archival materials safely, accurately, and meticulously.
• Identify and earmark physical materials, within the processed collections, of special interest or strategic value to LBI, researchers, or the general public.
• Collaborate with a team of dedicated library and archive staff to maintain data quality and consistency across shared library and archival systems.
• Perform administrative duties as assigned.

 

CJH Metadata Archivist (20%)

• Survey Partner archival description and resources with an eye toward improvement and standardization across Partner-specific datasets and the Center as a whole. 
• Perform a series of analytical reviews to identify and resolve nonfunctioning hyperlinks and inaccurate description in ArchivesSpace. Remediation will require both manual and programmatic solutions in close consultation with the Chief of Information Services and/or the Systems Archivist.
• Document remediation workflows and decisions made in conference with Partner staff across the Center community.
• Collaborate cross-departmentally with collections, research, or technical staff to enhance institutional goals and project outcomes.
• Other duties as assigned.

 

Qualifications Required:

• Master’s in Library and Information Science from an ALA-accredited library school, an accredited graduate degree in archival science, or with a specialization in archives.
• 2-5 years working experience with preservation, care, and management of archival collections and with library/archival management systems.
• Excellent German reading skills (C1/C2 proficiency), comfortable reading old German Script
• Demonstrated proficiency in archival processing and description of both digital and physical institutional materials.
• Strong background in archival description and standards (such as DACS, EAD, EAC-CPF, and/or MARC) and familiarity with controlled vocabularies and subject headings.
• Commitment to manual, programmatic, systems-based solutions for correcting and optimizing archival description in ArchivesSpace and across shared library systems.
• Follow shared guidelines and instructions for handling and processing collections.
• Comfort balancing daily tasks and strategic, longer-term systems-based projects & priorities.
• Excellent organizational, analytical, and project management skills.
• Ability to lift archival boxes weighing up to 30 pounds; some standing and bending required.

 

 

Preferred:

• Knowledge or strong interest in Jewish history and culture.
• Experience with ArchivesSpace or similar archival management systems.
• Experience with integrated library systems, digital asset management systems, or similar library/archival systems.
• Experience with office and productivity software, such as Microsoft 365, Teams, or Adobe
• Reading knowledge of other European languages, Hebrew, and/or Yiddish.

 

Center for Jewish History is an Equal Opportunity Employer.

 

Review of applications will begin immediately.  For priority consideration, please submit a cover letter, resume, and three references to jobs@cjh.org. Applications will be accepted until the position is filled. No phone calls, please.

F/T - Curatorial Asst, Am Num Soc (temp) (NY)

Curatorial Assistant

The American Numismatic Society seeks two full-time, temporary curatorial assistants. These are full-time (30-40 hours per week), project-based temporary positions (approximately three to four months) to photograph and catalogue the American Numismatic Society’s collection of East Asian coins, which numbers approximately 50,000 objects. Approximately 45,000 of these need documentary photography. The bulk of the collection consists of Chinese coins and other monetary objects, ranging from antiquity to the present. These two positions entail photographing objects using a simple photography apparatus, renaming individual photo files, and updating catalogue entries in the collection database where needed. The successful candidates will be willing and able to work at a rapid pace to meet project goals. While computer skills are required, knowledge of photography and Chinese is not. The ideal applicant is someone with museum experience or seeking to gain it.

Location
Work must be performed in the office at the Society’s headquarters at 75 Varick Street in lower Manhattan. The work cannot be performed remotely or on a hybrid arrangement.

Compensation
The rate of pay is $30/hour.

Position Start Date
Immediately

To Apply
Please send a resume/CV, a cover letter detailing your relevant experience for the position, and an email address and phone number for two references to position@numismatics.org. Applications will be reviewed on a rolling basis.

The Society is not able to sponsor visas at this time. All applicants must undergo a criminal background check prior to the start of employment.

Source: https://numismatics.org/about-us-2/employment/

F/T - Metadata Specialist II, NYPL

New York Public Library is seeking Metadata Specialist II applicants for two position openings. The application deadline is April 26, 2026.

Overview
The New York Public Library (NYPL) is one of the world's great public research libraries. Its research centers provide opportunities for engagement with in-depth and unique collections, inspirational reading rooms, exhibitions, programs, and a range of research services. Collections and Research Services encompasses several departments focused on managing the ongoing development of our exceptional research collections, advancing unified discovery and expanded access, both in-person and online, and ensuring stewardship of the collections at every stage of the collections lifecycle. Within the Digital Collections Operations department, the Metadata Services Unit (MSU) supports access and discovery of the Library's digital assets through the creation and management of descriptive metadata, strengthening data interoperability across the Library, and guiding its metadata strategy.

Reporting to the Manager, Metadata Services, the Metadata Specialist II contributes to metadata initiatives focused on describing digitized and born-digital research collections made available through NYPL Digital Collections. Strong interpersonal skills and attention to detail are crucial for ensuring quality metadata creation, approvals, and remediation within our collaborative team, which manages over 2.5 million records. This is an ideal opportunity for a proactive individual who can quickly synthesize complex information and is dedicated to making unique, historically significant collections accessible to the public.

Note: We are filling two openings. Each position will liaise with a combination of 4–6 divisions of the Humanities and Social Sciences Research Library located at the Stephen A. Schwarzman Building that will be determined by subject expertise and interest. Collections supported may include manuscripts, archives, rare books, maps, prints, photography, image clippings, and/or reference works about art and architecture.

Responsibilities
Reporting to the Manager, Metadata Services, the Metadata Specialist II will:

• Serve as the Metadata Services Unit's primary liaison for 4–6 divisions of the Humanities and Social Sciences Research Library located at the Stephen A. Schwarzman Building
• Actively contribute to the creation, approval, and enhancement of descriptive metadata for corresponding digital collections
• Provide consultation for division staff and metadata partners through planning, training, and guidance on metadata standards and local practices
• Participate in large-scale remediation, reparative description, targeted enhancement, and migration projects to improve discovery and access of digital assets, including an upcoming system migration to a new Digital Asset Management System (DAMS)
• Work closely with Library colleagues involved in digitization, digital asset management, and description including rights clearance, permissions, digital imaging, cataloging, archival processing, exhibitions, et al.
• Keep current with emerging standards, trends, and technologies in the field
• Perform other related duties as necessary

Required Education, Experience & Skills

Required Education & Certifications
Master's degree in a relevant discipline such as library and information science, archival studies, information management, data science, and/or public history
Required Experience

• Experience with metadata creation, remediation, reconciliation, and/or enhancement in the context of libraries, archives, museums, or other collecting institutions (can include coursework or internships)
• Experience working with manuscripts, archives, rare books, maps, prints, photographs, image clippings, and/or art and architecture reference collections (can include coursework or internships)

Required Skills

• Demonstrated competency with metadata schemas and standards (MODS, Dublin Core, METS, VRA Core, MARC/RDA, EAD/DACS, etc.), controlled vocabularies (Library of Congress, Getty Vocabularies, Wikidata, etc.), and data formats (XML, JSON, etc.)
• Strong interpersonal, verbal, and written communication skills
• Ability to work both collaboratively and independently on complex projects that involve diverse stakeholders
• Capacity to manage a large volume of work across simultaneous projects while maintaining a consistently high degree of accuracy
• Comfort with problem solving and rapidly synthesizing new information and workflows
• Willingness to experiment and incorporate new tools and practices (e.g., linked data, entity management, IIIF, etc.) to enhance services and complete tasks more efficiently

Managerial/Supervisory Responsibilities

N/A

More...

Core Values
All team members are expected and encouraged to embody the NYPL Core Values:

• Be Helpful to patrons and colleagues
• Be Resourceful in solving problems 
• Be Curious in all aspects of your work
• Be Welcoming and Inclusive

Work Environment

• Office setting
• Hybrid schedule, with a minimum of 3 days onsite and 2 days remote

Physical Duties

• May require travel within NYC

Pre-Placement Physical Required?
No

Union/Non Union
Local 1930

FLSA Status
Non-Exempt

Schedule

35 hours/week, Monday to Friday, 9am to 5pm

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

The New York Public Library Salary Statement

At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.

Union Salaries are determined by collective bargaining agreement(s).

About The New York Public Library

The New York Public Library is a free provider of education and information for the people of New York and beyond. With 92 locations—including research and branch libraries—throughout the Bronx, Manhattan, and Staten Island, the Library offers free materials, computer access, classes, exhibitions, programming and more to everyone from toddlers to scholars, and has seen record numbers of attendance and circulation in recent years. The New York Public Library serves more than 18 million patrons who come through its doors annually and millions more around the globe who use its resources at www.nypl.org. 

To Apply:

https://nypl.pinpointhq.com/en/postings/7ffb49b8-a4d5-4b0b-b9c3-f7240912fbfa